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Posted Monday, Jan. 17 | 4 p.m.

Team,

This is the final scheduled operations update connected to this weekend’s winter storm. This update has information for tomorrow, Tuesday, Jan. 18, on operations schedule and team member reporting as well as accommodations, modified parking and transportation. Please see below for details.

Accommodations

• Medical Center Accommodations - Reservations are available to ALL faculty, UVA Health team members, EVS, Food & Nutrition, Valet, and ancillary team members.  
  • Limited private rooms will be offered starting at 7 p.m. Monday, Jan. 17. Team members should come to the Main Hospital Lobby Front Desk for more information at the end of their shift, no earlier than 7 p.m. for night accommodations. Team members should vacate their room by 6 a.m. 
  • Location: Report to Main Hospital Lobby Front Desk for Surgical Admissions North (SAS-N) accommodations 
  • Provided: patient bed or stretcher, pillow, linens and toiletries 
  • Showers: Located on unit 
  • Details on accommodations are also available on the Medical Center Status Board.

Parking and Transportation

Modified Parking & Transportation Operations for Tuesday, Jan 18:  

• If arriving before 6 a.m., park in the South Garage (380 Crispell Dr). 
• University Transit will resume normal operations at 6 a.m. 
• If arriving between 6 a.m. and 8 a.m., park in the Red lot at Scott Stadium (1815 Stadium Road) and ride the University Transit Redline to the Medical Center. 
• If arriving at 8 a.m. or later, park in the Emmet Ivy Garage (123 Emmet St N) and ride the University Transit Service Blueline to the Medical Center.

Operations Schedule

• Unless otherwise instructed by your supervisor, all areas at UVA Medical Center and its outpatient clinics will be operating on their regular schedules.
• Any questions regarding operations or reporting instructions should be directed to your supervisor. 

For additional details, please visit the Medical Center Status Board at www.uvahealth.com/weather. Updates can also be accessed by calling the UVA Hotline at 434.924.7669 and selecting option 2.

Team Member Reporting for Tuesday

• Unless otherwise instructed by your supervisor, all team members should report as scheduled on Tuesday.
• Any questions regarding operations or reporting instructions should be directed to your supervisor. 

Safety   

Develop an Emergency Plan and maintain an Emergency Kit (“Go-Kit”)

• If you are traveling, keep an extra flashlight, food, and water in your vehicle in case of an emergency.
• Remember that roads, parking areas, and walkways can never be completely cleared of slick spots. Watch out for slips, trips, and falls when walking or entering and exiting your vehicle. Walk slowly, checking for icy spots. The safest path in bad weather may not be your routine path, so allow extra time for driving and walking. Snow crews focus on the two central walks from South Garage into the buildings so staff can get under cover in the shortest distance. 
• Don’t forget your winter weather attire: boots, gloves, and a hat. Dressing in layers will also help retain heat.
• Plan ahead and add extra time for safe travel. View road conditions from the Virginia Department of Transportation’s Virginia 511 site and mobile app.

If conditions change, we will update this information. Some off-site locations may have different schedules; contact your manager for instructions. For more information and updates, please check the Medical Center Status Board at www.uvahealth.com/weather or call the UVA Hotline at 434.924.7669 and select option 2.

Winter Weather | Operations Update No. 3 – Sunday, Jan. 16 and Monday, Jan. 17
Posted Sunday, Jan. 16 | 5:20 p.m.

Team,

The Inclement Weather Team met at 4 p.m. Sunday — after a review of the weather along with local and regional conditions, including Medical Center operations, the operations plan announced Friday is unchanged. The Inclement Weather Team will next meet at 1 p.m. Monday to decide on an operational plan for Tuesday. Our operational plan for today and Monday is below. Accommodations continue to be available for team members.

A reminder: In observance of Martin Luther King Jr. Day, clinics will be closed on Monday, Jan. 17, and there are changes to parking and transportation for the holiday. Please see below for details.  

Accommodations

• Medical Center Accommodations - Reservations are available to ALL faculty, UVA Health team members, EVS, Food & Nutrition, Valet, and ancillary team members  
  • Limited private rooms will be offered starting at 7 a.m. on Sunday, Jan. 16. and during the day on Monday, Jan. 17. Team members should come to the Main Hospital Lobby Front Desk for more information at the end of their shift, no earlier than 7 a.m. for daytime accommodations and no earlier than 7 p.m. for overnight accommodations. 
  • Location: Report to Main Hospital Lobby Front Desk for Battle Building sleeping accommodations 
  • Provided: Air mattress, pillow, linens, and toiletries 
  • Showers: Located on the first floor of the Battle Building in Room 1124 & 1126 
  • Details on accommodations will also be available on the Medical Center Status Board beginning Sunday, Jan. 16.

Call the following for lodging availability:

• Home2 Suites by Hilton Charlottesville Downtown- Reservations are available to ALL team members and their families  
  • Location: 201 Monticello Ave., Charlottesville, VA 22903 (1.8 miles from the medical center)
  • Room rate: $99 plus tax 
  • Reservations can be made by call 434-295-0003 and using code “UVA Snow Day”

• Fairfield by Marriott Charlottesville Downtown/University Area - Reservations are available to ALL team members and their families  
  • Location: 401 Cherry Ave., Charlottesville, VA 22903 (0.7 miles from the medical center)
  • Room rate: $109 plus tax 
  • Reservations can be made online:  Book your group rate for UVA SNOW

 Questions regarding:

• Lodging:  Amy Schmidt-Morris (asm3wk@virginia.edu, 443.834.8989)
• Medical Center Accommodations:  Bush Bell (bush.bell@virginia.edu, 434.465.9765)

Parking and Transportation

• The University Transit Service bus and Health System Transit shuttle service will not operate Jan. 17. At this time, team members may park in the South Garage on Crispell Drive and 11th Street Garage (level D and above only).
• The Medical Center Courtesy Shuttle will operate on the weekend schedule, running every 60 minutes from 7:20 a.m. to 7:45 p.m.
• UtoCar will operate normally. 

Operations Schedule

• The operations schedule is based on the forecast from the National Weather Service: WINTER STORM WATCH IN EFFECT FROM SUNDAY AFTERNOON THROUGH MONDAY MORNING – Total snow accumulations of 5 to 8 inches are most likely, with up to 10 inches possible. Ice accumulations of one to two tenths of an inch possible. Winds could gust as high as 40 mph.
  • Forecast
• Northridge Pediatrics will be closed Sunday, Jan. 16 due to the weather forecast.
• All outpatient clinics are closed Monday, Jan. 17, in observance of Martin Luther King Jr. Day.
• The inpatient hospital (University Hospital) remains on its normal schedule.
• Any questions regarding operations or reporting instructions should be directed to your supervisor. 
• The leadership team will meet at 4 p.m. Sunday to assess weather conditions and update operations plans as needed.

For additional details, please visit the Medical Center Status Board at www.uvahealth.com/weather. Updates can also be accessed by calling the UVA Hotline at 434.924.7669 and selecting option 2.

Team Member Reporting for Monday 

Designated UVA Medical Center team members:

• Team members who support Inpatient Clinical Operations and critical research should report as scheduled.
• Team members who support Ambulatory Clinics should not report Monday due to the holiday.
• Team members who support Procedural Areas should report to work per your area’s operating status.
• Any questions regarding operations or reporting instructions should be directed to your supervisor. 

Designated School of Medicine and UVA Physicians Group (UPG) team members:

• If you work in UVA Medical Center or UVA Physicians Group clinics, do not report Monday due to the holiday. 
• All other Designated SOM team members should follow instructions on the Academic Operations Status Board (www.healthsystem.virginia.edu/uvastatusboard/). 

Non-designated UVA Medical Center/School of Medicine team members: 

• Team members who support Ambulatory Clinic should not report Monday due to the holiday.
• All non-designated employees working Monday should coordinate directly with their supervisor regarding arrival times.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.  

Safety   

Develop an Emergency Plan and maintain an Emergency Kit (“Go-Kit”)

• Avoid travel if possible.
• If you are traveling, keep an extra flashlight, food, and water in your vehicle in case of an emergency.
• Remember that roads, parking areas, and walkways can never be completely cleared of slick spots. Watch out for slips, trips, and falls when walking or entering and exiting your vehicle. Walk slowly, checking for icy spots. The safest path in bad weather may not be your routine path, so allow extra time for driving and walking. Snow crews focus on the two central walks from South Garage into the buildings so staff can get under cover in the shortest distance. 
• Don’t forget your winter weather attire: boots, gloves, and a hat. Dressing in layers will also help retain heat.
• Plan ahead and add extra time for safe travel. View road conditions from the Virginia Department of Transportation’s Virginia 511 site and mobile app.

Power

• This winter storm could result in power outages – here are some safety tips if your power goes out. 
• Do not use generators indoors or in your garage. 
• Do not leave open flames or heaters unattended, including candles. 
• Use all indoor heating and cooking devices according to manufacturer instructions – Do not use outdoor grills inside your home.
• Sanitation: How to flush a toilet without running water: https://youtu.be/YVM6wXVy3H4
• Install smoke alarms and carbon monoxide alarms with battery backup.
• Keep food cold and when in doubt, throw it out.

If conditions change, we will update this information. Some off-site locations may have different schedules; contact your manager for instructions. For more information and updates, please check the Medical Center Status Board at www.uvahealth.com/weather or call the UVA Hotline at 434.924.7669 and select option 2.

Winter Weather | Operations Update No. 2 – Sunday, Jan. 16 and Monday, Jan. 17
Posted Friday, Jan. 14 | 2:30 p.m.

Team, 

With snow forecast to begin Sunday, UVA Health leadership has secured accommodations for team members ahead of the anticipated storm. A reminder: in observance of Martin Luther King Jr. Day, clinics will be closed on Monday, Jan. 17, and there are changes to parking and transportation for the holiday. Please see below for details. 

Accommodations

• Medical Center Accommodations - Reservations are available to ALL faculty, UVA Health team members, EVS, Food & Nutrition, Valet, and ancillary team members  
  • Limited private rooms will be offered starting at 7 a.m. on Sunday, Jan. 16. and during the day on Monday, Jan. 17. Team members should come to the Main Hospital Lobby Front Desk for more information at the end of their shift, no earlier than 7 a.m. for daytime accommodations and no earlier than 7 p.m. for overnight accommodations. 
  • Location: Report to Main Hospital Lobby Front Desk for Battle Building sleeping accommodations 
  • Provided: Air mattress, pillow, linens, towel, and toiletries 
  • Showers: Located on the first floor of the Battle Building in Room 1124 & 1126 
  • Details on accommodations will also be available on the Medical Center Status Board beginning Sunday, Jan. 16.
• Fairfield by Marriott Charlottesville Downtown/University Area - Reservations are available to ALL team members and their families  
  • Location: 401 Cherry Ave., Charlottesville, VA 22903 (0.7 miles from the medical center)
  • Room rate: $109 plus tax 
  • Reservations can be made online:  Book your group rate for UVA SNOW
• Home2 Suites by Hilton Charlottesville Downtown
  • 201 Monticello Ave., Charlottesville, VA 22903 (1.8 miles from the Medical Center)
  • Room rate: $99 plus tax 
  • Reservations can be made by calling 434.295.0003 and using code “UVA Snow Day”

 Questions regarding:

• Lodging:  Amy Schmidt-Morris (asm3wk@virginia.edu, 443.834.8989)
• Medical Center Accommodations:  Bush Bell (bush.bell@virginia.edu, 434.465.9765)

Parking and Transportation

• The University Transit Service bus and Health System Transit shuttle service will not operate Jan. 17. At this time, team members may park in the South Garage on Crispell Drive and 11th Street Garage (level D and above only).
• The Medical Center Courtesy Shuttle will operate on the weekend schedule, running every 60 minutes from 7:20 a.m. to 7:45 p.m.
• UtoCar will operate normally. 

Operations Schedule

• The operations schedule is based on the forecast from the National Weather Service: WINTER STORM WATCH IN EFFECT FROM SUNDAY AFTERNOON THROUGH MONDAY MORNING – Total snow accumulations of 5 to 8 inches are most likely, with up to 10 inches possible. Ice accumulations of one to two tenths of an inch possible. Winds could gust as high as 40 mph. 
  • Forecast.
• Northridge Pediatrics will be closed Sunday, Jan. 16 due to the weather forecast.
• All outpatient clinics are closed Monday, Jan. 17, in observance of Martin Luther King Jr. Day.
• The inpatient hospital (University Hospital) remains on its normal schedule.
• Any questions regarding operations or reporting instructions should be directed to your supervisor. 
• The leadership team will meet at 4 p.m. Sunday to assess weather conditions and update operations plans as needed.

For additional details, please visit the Medical Center Status Board at www.uvahealth.com/weather. Updates can also be accessed by calling the UVA Hotline at 434.924.7669 and selecting option 2.

Team Member Reporting for Monday 

Designated UVA Medical Center team members:

• Team members who support Inpatient Clinical Operations and critical research should report as scheduled.
• Team members who support Ambulatory Clinics should not report Monday due to the holiday.
• Team members who support Procedural Areas should report to work per your area’s operating status.
• Any questions regarding operations or reporting instructions should be directed to your supervisor. 

Designated School of Medicine and UVA Physicians Group (UPG) team members:

• If you work in UVA Medical Center or UVA Physicians Group clinics, do not report Monday due to the holiday. 
• All other Designated SOM team members should follow instructions on the Academic Operations Status Board (www.healthsystem.virginia.edu/uvastatusboard/). 

Non-designated UVA Medical Center/School of Medicine team members: 

• Team members who support Ambulatory Clinic should not report Monday due to the holiday.
• All non-designated employees working Monday should coordinate directly with their supervisor regarding arrival times.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.  

Safety   

Develop an Emergency Plan and maintain an Emergency Kit (“Go-Kit”)

• If you are traveling, keep an extra flashlight, food, and water in your vehicle in case of an emergency.
• Remember that roads, parking areas, and walkways can never be completely cleared of slick spots. Watch out for slips, trips, and falls when walking or entering and exiting your vehicle. Walk slowly, checking for icy spots. The safest path in bad weather may not be your routine path, so allow extra time for driving and walking. Snow crews focus on the two central walks from South Garage into the buildings so staff can get under cover in the shortest distance. 
• Don’t forget your winter weather attire: boots, gloves, and a hat. Dressing in layers will also help retain heat.
• Plan ahead and add extra time for safe travel. View road conditions from the Virginia Department of Transportation’s Virginia 511 site and mobile app.

Power

• This winter storm could result in power outages – here are some safety tips if your power goes out. 
• Do not use generators indoors or in your garage. 
• Do not leave open flames or heaters unattended, including candles. 
• Use all indoor heating and cooking devices according to manufacturer instructions – Do not use outdoor grills inside your home.
• Sanitation: How to flush a toilet without running water: https://youtu.be/YVM6wXVy3H4
• Install smoke alarms and carbon monoxide alarms with battery backup.
• Keep food cold and when in doubt, throw it out.

 If conditions change, we will update this information. Some off-site locations may have different schedules; contact your manager for instructions. For more information and updates, please check the Medical Center Status Board at www.uvahealth.com/weather or call the UVA Hotline at 434.924.7669 and select option 2.

Updated: Lodging Accommodations | Potential Winter Storm Sunday, Jan. 16-Monday, Jan. 17
Posted Jan. 13 | 2:51 p.m.

Dear UVA Health Team Members,

Weather forecasts are predicting a potential winter storm to impact our region on Sunday, Jan. 16, into Monday, Jan. 17. The National Weather Service is forecasting snow and cold temperatures over the weekend but are not offering snow accumulation projections at this time.

As a reminder, outpatient clinics will be closed on Monday, Jan. 17, in observance of the Martin Luther King Jr. holiday. While this will lessen any possible impact the weather event will have on many of our ambulatory teams and patients, Medical Center leaders and the Emergency Management team have begun the planning process to support operations during this anticipated weather event.

A first step in this process has been to secure rooms for our team members who may need local lodging accommodations to safely make it in to work. Please see below for an update on current accommodations available for Sunday, Jan. 16, and Monday, Jan. 17. Reservations are available to faculty, team members, and their support individuals (spouse, drivers, etc.). Individuals are responsible for the total cost.

Medical Center Accommodations*

Reservations are available to ALL faculty, UVA Health team members, EVS, Food & Nutrition, Valet, and ancillary team members.

Limited private rooms will be offered starting at 7 a.m. on Sunday, Jan. 16, and during the day on Monday, Jan. 17. Team members should come to the Main Hospital Lobby Front Desk for more information at the end of their shift, no earlier than 7 a.m. for day time accommodations and no earlier than 7 p.m. for overnight accommodations.

• Location: Report to Main Hospital Lobby Front Desk for Battle Building sleeping accommodations
• Provided: Air mattress, pillow, linens, and toiletries 
• Showers: Located on the first floor of the Battle Building in Room 1124 & 1126

Details on accommodations will also be available on the Medical Center Status Board beginning Sunday, Jan. 16.

Fairfield by Marriott Charlottesville Downtown/ University Area*
Reservations are available to ALL team members and their families  
401 Cherry Ave (0.7 miles from the Medical Center)
Charlottesville Virginia 22903
Room rate: $109.00 plus tax 
Reservations can be made online: Book your group rate for UVA SNOW

Marriott Courtyard – Medical Center | SOLD OUT*
Reservations are available to ALL team members and their families  
1201 W Main Street 
Charlottesville Virginia 22903
Room rate: $109.00 plus tax 
Reservations can be made online.

Questions regarding:

• Lodging: Amy Schmidt-Morris (asm3wk@virginia.edu, 443.834.8989)
• Medical Center Accommodations: Bush Bell (bush.bell@virginia.edu, 434.465.9765)

*This is a correction from earlier messaging.