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NOTE: The content below applies to UVA Community Health team members. For team members at UVA Health in Charlottesville, please refer to this Open Enrollment story.

Be a rock star this year and Rock Enroll during open enrollment. Open enrollment for the 2025 benefits plan year will be held October 20-November 2, 2024. All benefit elections will be effective January 1, 2025. All benefits-eligible team members must take enrollment action to continue benefits in 2025.   

Open Enrollment is a great time to review current benefits and make changes to align coverage with your family, health and financial plans. UVA Community Health offers multiple benefit plans to help you take care of yourself and your family.

What’s important about open enrollment this year?

• Don’t miss the gig — The most important thing about open enrollment this year is that all benefits-eligible team members must take enrollment action to continue benefits in 2025. The HR team has been busy at work redesigning the benefits module in Oracle to provide a more functional and user-friendly experience. Team members must access Oracle during open enrollment and elect benefits for the 2025 plan year. Don’t miss the gig and start 2025 without any benefits.  
• Set the stage for benefits coverage in 2025 — Team members are strongly encouraged to review their benefits in Oracle and record current elections prior to open enrollment. While current benefits will still be visible under the normal Your Benefits icon in Oracle, recording current benefit elections will set the stage to quickly complete open enrollment.  
• Stay in tune — When completing the required open enrollment in Oracle, the only benefit plans which will be visible to team members are current 2024 voluntary term life insurance and short-term disability elections. The HR team designed enrollment this way so team members can stay in tune with their current coverage levels and avoid having to complete evidence of insurability to continue these benefits. To review, enroll or make changes to whole life insurance coverage, access the Unum portal. 

What’s new or changing in 2025?

• Minimal increase to medical premiums - UVA Community Health’s medical plans are self-insured which means the premiums collected from team members and the employer fund the plan to pay medical and pharmacy claims. To meet the rising cost of UVACH claims, both the team member and employer 2025 premiums will increase slightly by 4.5% to ensure our medical plan can cover all claims. Across the country, there has been a significant rise in medical costs.  UVACH has worked hard to negotiate the best rates with the vendor.  HR will also be providing more education on health and wellness programs in 2025 in an effort to minimize future increases. Review 2025 Medical PPO and HDHP premiums.
• Updates to PPO and HDHP medical plan designs -To minimize the increase to medical plan premiums, both the PPO and HDHP plan designs have been modified.
  Review plan design changes here.
• Minimal increase to team member paid short-term disability insurance premiums – Review 2025 premium information. 
• Re-designate your beneficiaries - All team members will need to enter beneficiaries for life insurance, AD&D, and Unum voluntary benefits. 
• New Exclusive Perks and Discount Program - UVACH is partnering with Abenity to offer exclusive perks and discounts, totaling more than $4,500 in member savings per year, redeemable at over one million redemption locations. https://uvahealth.abenity.com/ 
• New Oracle Benefits Experience - The HR team has been busy at work redesigning the benefits module in Oracle to provide a more functional and user-friendly experience. 
• New UVACH Benefits website - Effective 10/10/2024 the benefits website will have a new look! myuvachbenefits.com  
• New Medical Plan Portal, “AmeriBen Engage” – Comprehensive mobile app and new web portal available January 1, 2025.
  • Visit Ameriben Engage (engage.ameriben.com) to download the AmeriBen Engage app. 
  • View benefit plans and programs, search for care and find high quality in-network providers, receive estimates for cost of services before seeing a provider. 
• New Process for Submitting Unum Voluntary Benefits Claims – Unum Total Leave now accepts all claims, including FMLA, disability and voluntary benefits in one convenient portal.

How do I complete the open enrollment event?  

• Oracle Self-service — All benefits-eligible team members must take enrollment action to continue benefits in 2025.  Open enrollment will be available in Oracle between October 20, 2024 and November 2, 2024.
  • Login to Oracle, select Me on the homepage, the Benefits icon, then Make Changes, review the Before You Enroll Page to ensure all information is accurate for dependents to be covered. Select + to add dependents (social security number, date of birth and gender required) and beneficiaries that are not already listed. 
  • Click Continue to begin open enrollment and elect benefit plans for 2025.  
• Unum Portal for Whole Life Insurance — Login if already registered; first-time users follow the steps to register and login.  
• Dependent Documentation Required to Add Dependents — If you have not previously covered dependents on medical insurance within the past calendar year, you will be required to provide documentation during open enrollment.  Social security number, date of birth and gender are also required. Locate these documents now and scan them to an electronic version of the document to be uploaded in Oracle. Benefit elections will only be effective if dependent documentation is received and approved. Dependent documentation is due by December 02, 2024. 
• As a reminder, re-enrollment in Flexible Spending and Dependent Care Accounts is required every year.  
• As part of the Oracle benefits module redesign, HSA contribution changes will not be permitted during open enrollment.  If team members need to make changes to 2024 Health Savings Account contributions from October 20 until November 2, email the Total Rewards team at myuvachhr@uvahealth.org. 

When is evidence of insurability required? 

• Evidence of insurability, or proof good health, will be required when:
  • Enrolling for the first time in voluntary life insurance for yourself or spouse for any coverage amount
  • Increasing voluntary life insurance for yourself or spouse above the current 2024 amount 
  • Enrolling for the first time in either the 14 or 30-day waiting period Short-Term Disability plan 
  • Enrolling in the 14-day waiting period Short-Term Disability plan, when previously enrolled in the 30-day waiting period 
• To complete the process for evidence of insurability, complete the Unum request that will be emailed to your UVACH work email address.  The Unum email will be sent from TheUnumClientServiceCenter@unum.com. Failure to complete the evidence of insurability request by January 1, 2025 will result in coverage being declined. 

What resources are available?  

• Review the 2025 Benefits Guide for updated information and premiums.
• Review the UVACH Guided Presentation (link available by October 20th) on-demand, at a time that fits your schedule.
• Review the Oracle Employee Self-Service Training Manual for step-by-step instructions on how to complete the open enrollment in Oracle.
• Virtual ‘office hours’ to meet with the Total Rewards team. All participants with personal benefit questions will be moved to a confidential breakout room to receive personalized assistance. 

• Contact benefit plan vendors for assistance with specific enrollment or claim details. 
• Visit the Flores Open Enrollment Resource Library for flexible spending account resources, calculators and more. (Commuter benefits not available) 
• Contact the UVACH Total Rewards team for assistance at  myuvachhr@uvahealth.org. 
• HR rock stars will be making live appearances at various locations to answer questions.

• To review current benefit elections, log in to Oracle, select Me on the homepage, select Your Benefits, keep the See Benefits As of Date or Event as “today”, then select Benefits Enrollment to review benefits as of that day.  
• To review current 2024 Health Savings Account annual amount, log in to Oracle, select Me on the homepage, select Your Benefits, keep the See Benefits As of Date or Event as “today”, then select Unrestricted Enrollment.