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(Posted Monday, Jan. 6, at 5:01 p.m.)

UVA Health Team Members,    

Thank you for your patience and dedication as we navigate the impacts of the winter weather. Currently, the Winter Storm Warning issued by National Weather Service (NWS) remains in effect until 1am Tuesday. While there was a break in precipitation this afternoon, a second round of snow is likely late this afternoon and evening before precipitation ends tonight. Please see important information below regarding parking information for tomorrow morning and afternoon and team member accommodations this evening.  

Non-designated Team Members. If you are a non-designated team member, please plan to work remotely on Tuesday if you are able.    

Ambulatory Operations. To view Tuesday’s opening times for each clinic, visit our Status Board, which will be updated this afternoon by 5:30 pm.

Shuttle Service and Parking. At this time, UTS Blue Line will be operating on a modified schedule beginning at 6 am until 8 pm. There will be no shuttle service to Scott Stadium. To accommodate parking for our ambulatory patients, it is critical that as many spaces as possible remain vacant in our 11th Street and Lee Street garages. To support this, please note the following:  

• If you are arriving by 6 am, please park in the South Garage.  
• If you are arriving between 6 am and 8 am, please park at the Emmet/Ivy Garage.  
• If you are arriving after 8 am, please park at the JPJ Parking Garage.  

Orientation Update. Central Clinical Orientation has been shifted to a virtual offering tomorrow from 8:30-11:30 am for those who typically attend on Tuesday. There will be a virtual Meet and Greet for Clinician 1 nurses beginning immediately after the Central Clinical Orientation Session (using the same Webex link). Reference the Central Clinical Orientation Grid if there is a question about attendance requirements. Please continue to communicate with your team members for time card completion. Team members have been provided the link for tomorrow’s session to their personal emails. Updates are posted to the Nursing Center for Excellence Orientation Website. Please continue to direct team members there for updates and responsibilities. They may email Deanna Pototschnik with any further questions. 

Accommodations. Hospitality and Support Services team will be offering accommodations for team members who need to stay at the University Medical Center on Monday night. Space will be available for any team member seeking accommodations. As of this time, the Welcome Team has begun supporting accommodations at the Main Lobby Information Desk. Overnight Team Members may enter rooms at 7 pm and must vacate their rooms by 6 am for us to prepare to deliver patient care. Upon checking in at the front desk, beds will be assigned, and team members will receive a Confirmation Slip for Accommodations, as well as a toiletry kit, linens, and Sani-Wipes.    

Meal Vouchers: Team members who are seeking accommodations at the University Medical Center, as well as those who are staying at nearby hotels, will be given one meal voucher per day. These meal vouchers will be distributed at the Main Lobby Information Desk. Team members must show their UVA Health badge to receive a voucher.    

Shower Facilities: Shower facilities may be accessed on a first-come, first-served basis. Showers are located at the following locations: 

• Battle Building – 1st Floor (1124/1126)   
• Employee Gym – 24 hours   

To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here.  

Safety. Tomorrow morning, the temperature will be between 17-23 degrees and there is the potential for ice, particularly in surface lots. Please take caution when exiting your car and walking to and from the University Medical Center. For those walking around University Medical Center grounds, please ensure you are wearing the appropriate footwear, take slow and careful steps, and restrict your routes to sidewalks and crosswalks – do not walk through areas that may be slippery and/or unsafe. To report an icy patch or area that needs clearing at a UVA Health facility, call 434.924.2267.   

Thank you again for your patience and flexibility.  Please continue to monitor your email and uvahealth.com/status for the latest updates.   

Emergency Management   

(Previous message posted Sunday, Jan. 5, at 4:19 p.m.)

Update #4: Weather Awareness for Jan. 5-6 – Accommodations and Parking

UVA Health Team Members,

To update you on the current forecast, the National Weather Service (NWS) has issued a Winter Storm Warning for much of our area from Sunday afternoon into Tuesday morning, during which time they are predicting heavy snow, sleet, and freezing rain with anticipated snow and sleet accumulations between 5 to 11 inches and ice accumulations up to two-tenths of an inch. Conditions are anticipated to be more severe in the areas surrounding Charlottesville. 

Designated Team Members: We deeply appreciate your dedication to ensuring that our patients continue to receive high-quality care during this time. As a designated team member, it is essential that you plan to report for your scheduled shifts, knowing that your role is critical in maintaining our operations and serving our community. We recognize that current conditions may present challenges, and we want you to know we are doing everything we can to ensure your safety and comfort while on-site. 

Non-designated Team Members. If you are a non-designated team member, please plan to work remotely on Monday if you are able.  

Accommodations. Hospitality and Support Services team will now be offering accommodations for team members who need to stay at the University Medical Center on Sunday night, Monday morning, and Monday night. Space will be available for any team member seeking accommodations. If you have an air mattress at home, you are encouraged to bring it in so we can conserve resources for other team members. As of this time, the Welcome Team has begun supporting accommodations at the Main Lobby Information Desk. Overnight Team Members may enter rooms at 7:00 p.m. and should plan to vacate the areas by 6:00 a.m. Day Team Members may enter rooms at 7:00 a.m. and should plan to vacate the areas by 6:00 p.m. 

Upon checking in at the front desk, beds will be assigned, and team members will receive a Confirmation Slip for Accommodations, as well as a toiletry kit, linens and Sani-Wipes. If you will be seeking accommodations for multiple days, please check-in for every individual day – do not return to the same room without checking in first. 

Hotels: University Medical Center has partnered with an additional hotel, The Oakhurst Inn, to provide team members with lodgings at a discounted rate. It is the responsibility of the team member to coordinate directly with the hotel. Please note that individuals are responsible for all hotel costs.Upon calling the point of contact listed to book accommodations and to receive the negotiated rate, the following code must be provided: MCSNOW25 

Meal Vouchers: Team members who are seeking accommodations at the University Medical Center, as well as those who are staying at nearby hotels, will be given one meal voucher per day. These meal vouchers will be distributed at the Main Lobby Information Desk. Team members must show their UVA Health badge to receive a voucher.  

Shower Facilities: Shower facilities may be accessed on a first-come, first-served basis. Showers are located at the following locations:  

• Battle Building – 1st Floor (1124/1126) 
• Employee Gym – 24 hours 

Shuttle Service and Parking. At this time, UTS Red Line and UTS Blue Line service will not be operating tomorrow morning. As such, team members should park at one of two garages that are in closer proximity to University Hospital: 11th Street Garage and South Garage. Gates will be raised for you to enter and exit. UTS will monitor throughout the day and make decisions on future service based on roadway conditions. To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here. 

Safety. For those walking around University Medical Center grounds, please ensure you are wearing the appropriate footwear, take slow and careful steps, and restrict your routes to those that have been cleared by our Facilities team. Do not walk through areas that may be slippery and/or unsafe. To report an icy patch or area that needs clearing at a UVA Health facility, call 434.924.2267. 

Thank you for your continued dedication and flexibility as we navigate this winter storm, while continuing to deliver exceptional patient care.  Please continue to monitor your email and uvahealth.com/status for the latest updates. 

Emergency Management 

(Previous message posted Saturday, Jan. 4, at 3:01 p.m.)

Update #3: Weather Awareness for Jan. 5-6 – Accommodations and Safety

UVA Health Team Members,

As of this afternoon, the National Weather Service (NWS) has issued a Winter Storm Watch for much of our area from Sunday afternoon into Monday evening. During that time, heavy snow, sleet, and freezing rain are possible with anticipated snow and sleet accumulations of up to 5 inches or greater, along with ice accumulations up to 0.25 inches for portions of central, northwest, and western Virginia and eastern West Virginia. 

Given these forecasted conditions, our Hospitality and Support Services team will be offering overnight accommodations for team members who need to stay at the University Medical Center on Sunday night. If you need accommodations for Sunday night, please inform your manager. From there, the Welcome Team will begin supporting accommodations at the Main Lobby Information Desk beginning at 2:00 p.m. on Sunday, January 5. Upon checking in at the front desk, beds will be assigned, and team members will receive a Confirmation Slip for Overnight Accommodations, as well as a meal voucher, toiletry kit, linens, and Sani-Wipes. For those staying overnight, rooms must be vacated by 6 a.m. Please do not swap rooms after they have been assigned. 

For those commuting around University Medical Center grounds, please ensure you are wearing the appropriate footwear, take slow and careful steps, and restrict your routes to sidewalks and crosswalks — do not walk through areas that may be slippery and/or unsafe. To report an icy patch or area that needs clearing at a UVA Health facility, call 434.924.2267.

To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here. 

As a reminder, University Medical Center has partnered with the following hotels (below) to provide team members with lodgings at a discounted rate. It is the responsibility of the team member to coordinate directly with the hotel of their choice. Please note that individuals are responsible for all hotel costs. Upon calling the point of contact listed to book accommodations and to receive the negotiated rate, the following code must be provided: MCSNOW25

As always, the safety of our team members, patients, and community is our top priority. Thank you for your continued dedication and flexibility as we navigate potential winter weather impacts together.   

Please continue to monitor your email and uvahealth.com/status for the latest updates. 

Emergency Management 

(Previous message posted Friday, Jan. 3, at 6:24 p.m.)

Update #2: Weather Awareness for Jan. 5-6 — Team Member Accommodations

UVA Health Team Members,  

At this time, the National Weather Service (NWS) predicts the potential for 1-4 inches of snow and the possibility of ice on Sunday, Jan. 5, into Monday, Jan. 6, 2025. With inclement weather expected, our Hospitality and Support Services team will be offering overnight accommodations for team members who may need to stay at the Medical Center on Sunday night. If you need accommodations because of safety concerns for traveling to and from home, please inform your manager and stay tuned for additional guidance. The Welcome Team will also begin supporting accommodations at the Medical Center Main Lobby Information Desk at 2:00 p.m. on Sunday, Jan. 5. 

Additionally, University Medical Center has partnered with the following hotels (below) to provide team members with lodgings at a discounted rate. It is the responsibility of the team member to coordinate directly with the hotel of their choice. Please note that individuals are responsible for all hotel costs. Upon calling the point of contact listed to book accommodations and to receive the negotiated rate, the following code must be provided: MCSNOW25 

Awareness

• Monitor weather forecasts via the National Weather Service, local media, and Virginia511 (for traffic and road conditions).
• Consider an emergency alert app, like UVA Ready, FEMA or the Red Cross.
• Monitor your phone as updated information will be shared via UVA Alerts. To confirm your enrollment in UVA Alerts, click here.    

Preparedness

• Protect yourself and family with a Family Emergency Plan.  
• Pet owners should have plans to care for their animals.  
• Put together a basic disaster supplies kit, or “Go-Kit” if you do not already have one. During severe weather, you may need to arrive early to work or be held over.   

As always, the safety of our team members, patients, and community is our top priority. Thank you for your continued dedication and flexibility as we navigate potential winter weather impacts together.   

Please continue to monitor your email and uvahealth.com/status for the latest updates. 

Emergency Management 

(Previous message: Posted Thursday, Jan. 2, at 2:13 p.m.)

Update #1: Weather Awareness for Jan. 5-6

UVA Health Team Members, 

At this time, the National Weather Service (NWS) predicts the potential for winter weather on Sunday, Jan. 5, into Monday, Jan. 6, 2025. In response, Emergency Management and the UVA Health leadership team will continue to monitor conditions for potential operational changes at University Medical Center and our Ambulatory settings. 

Please be aware of the following: 

• As of now, the NWS has not issued any advisories, watches, or warnings for our area. Please note that while we recognize the variation of predictions across multiple platforms/services, our University Medical Center makes weather-related decisions based on data from the National Weather Service.  
• We will provide email updates with new information and forecasting as it becomes available. 
• Tomorrow we will provide communications about overnight accommodations for team members. 
• We will also provide real-time updates during this event on uvahealth.com/status.

Awareness

• Monitor weather forecasts via the National Weather Service, local media, and Virginia511 (for traffic and road conditions). 
• Consider an emergency alert app, like UVA Ready, FEMA, or the Red Cross. 
• Monitor your phone as updated information will be shared via UVA Alerts. To confirm your enrollment in UVA Alerts, click here.   

Preparedness

• Protect yourself and family with a Family Emergency Plan. 
• Pet owners should have plans to care for their animals. 
• Put together a basic disaster supplies kit, or “Go-Kit” if you do not already have one. During severe weather, you may need to arrive early to work or be held over.  

Thank you for your attention and for taking steps to stay informed and prepared. As always, the safety of our team members, patients, and community is our top priority. We appreciate your dedication and flexibility as we navigate potential winter weather impacts together.  

Please continue to monitor your email and uvahealth.com/status for the latest updates. 

Emergency Management