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Dear Colleagues,    

UVA Health is preparing for the arrival of flu season, and we’re pleased to announce this year’s flu vaccination initiative: Flu No More in ‘24.     

Getting influenza/flu vaccination is the best way to prevent flu and its complications. The CDC recommends annual flu vaccination for everyone age six months or older. By getting vaccinated, you also are protecting people around you, including those who are more vulnerable to serious flu illness. Flu vaccines are free for all UVA Health team members, and vaccination is mandatory for all Tier 1 UVA Health team members. Please refer to Health System Policy OCH-002 to determine if you are a Tier 1 team member.  

Team members have through October 31 to get their flu vaccination. Those who do not submit documentation of their flu vaccination to Employee Health by this deadline, or who do not have an approved exemption, will be subject to disciplinary action including an immediate 5-day suspension, followed by termination, in accordance with applicable policies and procedures.  

Below you will find details about the Flu No More in ‘24 initiative:    

Key Dates:  

• Tuesday, Sept. 24 | Workplace flu shots become available at UVA Health.  
• Friday, Oct. 18 | Deadline for submitting new flu vaccination exemption requests (see instructions below).  
• Thursday, Oct. 31 | Deadline for UVA Health team member annual flu shot compliance.     

Where to Get a Flu Shot:  

• At Your Work Location: If your manager requested a to-go kit, you will be able to receive your flu shot in your work location. Ask your manager if this is an option for you. 
• UVA Health Walk-In Clinics: Sep. 24–Oct. 31, various locations. See schedule 
• Employee Health: For UVA Health team members. By appointment only. Call (434) 924-2013 to schedule.
• Primary care provider or community pharmacy: If you receive your vaccine from your PCP (including those affiliated with UVA Health) or a pharmacy, you must present your documentation to Employee Health or email it to fluvax@uvahealth.org.      

Please check the Employee Health Intranet site for current details.      

Vaccination Policy Exemptions:  

• Anyone who received an exemption last year has had their exemption automatically approved for this year. You can check your exemption status in VaxTrax.  
• New Exemption Requests - If you are seeking a new exemption, access the exemption request form here. You will be directed to sign in using your computing ID and password. Click the “Exemption” button to the right of your 2024 flu vaccine status. Click “Religious Exemption” or “Medical Exemption” based on the type of exemption you are requesting. This will take you to the exemption form and submission instructions. Requests must be submitted before the Nov. 1 deadline.  
• See exemption policy details here.  

  Helpful Links:  

• Employee Health Website: Influenza 2024-2025 Season 
• UVA Health 2024-2025 Seasonal Flu FAQs 
• CDC Seasonal Flu Website  
• Key Facts About Seasonal Flu Vaccine  
• Inactivated Influenza Vaccine Information Statement    

Thank you for your support of this important initiative. By maintaining our collective health, we can support our colleagues and can continue to ensure exceptional care delivery to the patients who depend on us every day, including during flu season. 

Joshua Eby, MD  
Medical Director, Employee Health  
Associate Professor, Infectious Diseases
University of Virginia  

Costi Sifri, MD  
Hospital Epidemiologist, UVA Health University Medical Center