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(Posted Feb. 12 at 6:24 p.m.)

UVA Health Team Members,  

Thank you for all of your hard work and patience as we responded to this week’s weather event. At this time, we are set to resume normal operations, effective immediately. For those working on-Grounds, please park at your regular location.

Thank again for everything you did during this event, which allowed us to provide outstanding patient care to our community. For the latest operational information, please visit uvahealth.com/status. 

Emergency Management

(Previously posted Feb. 12 at 8:30 a.m.)

Update #5: Winter Storm — Normalizing Operations

UVA Health Team Members,  

At this time, both weather and road conditions have improved since yesterday. As such, we will be moving forward with our plan to open the majority of clinics (including those on-grounds) at 12 p.m. today, Feb. 12.

Team Member Parking & Transportation

Close-in parking permit holders should park in regularly assigned parking locations. For remote parkers who normally park and ride UTS, parking and transit options will be based on arrival time, not shift start time. If you arrive by 6 a.m. parking will be available in South Garage. After 6 a.m., all remote parkers should park and ride the Blue Line service based on the schedule below. Bus service will begin at 6 a.m. from Emmet Ivy Garage. There will be no transit service from the Scott Stadium lots. The Special Inclement Blue Line will run continuously from 6 a.m. to 8 p.m. with service to Emmet/Ivy and John Paul Jones Garages.

To stay up-to-date on parking conditions, which can change quickly during a weather event, please check the Parking & Transportation website. To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here. 

Safety

For those walking around University Medical Center grounds, please ensure you are wearing the appropriate footwear, take slow and careful steps, and restrict your routes to those that have been cleared by our Facilities team. Do not walk through areas that may be slippery and/or unsafe. To report an icy patch or area that needs clearing at a UVA Health facility, call 434.924.2267. 

Thank you to all of our team members for your work and dedication during this event. At this time, no additional communications are planned, but we will provide updates, as needed.

Emergency Management

(Previously posted Feb. 11 at 6:01 p.m.)

Update #4: Winter Storm — Parking and Accommodations for Feb. 12

UVA Health Team Members, 

Thank you to all team members who continue to provide exceptional care for our patients, while supporting one another through this winter weather event. You remain at the forefront of our mission, ensuring that those who depend on us receive the best care possible amidst challenging circumstances. We are deeply grateful for your hard work and dedication. 

Currently, our plan is to open the majority of clinics (including those on-grounds) at 12 p.m. tomorrow, Feb. 12. Please note that our response team will be assessing road conditions very early in the morning to ensure accessibility across our operations. If there is a change in this guidance, we will communicate that as quickly as possible.

Designated Medical Center teams. Designated team members should report to work as scheduled in order to maintain critical operations. If you support patient operations — either in a clinical setting (nursing, LIP, etc.), ancillary service (radiology, pharmacy, etc.) or support service (EVS, supply chain, food services, etc.) — it is critical that you arrive to work to support in the delivery of patient care. For information on accommodations, please see below. For information on your reporting status, please refer to Modified Medical Center Operations and discuss questions with your supervisor.

Non-designated University Medical Center/School of Medicine teams. Please align with your supervisor on your reporting status for tomorrow. 

Team Member Parking & Transportation

Close-in parking permit holders should park in regularly assigned parking locations. 

For remote parkers who normally park and ride UTS, parking and transit options will be based on arrival time, not shift start time. If you arrive by 6 a.m. parking will be available in South Garage. After 6am, all remote parkers should park and ride the Blue Line service based on the schedule below. Bus service will begin at 6 a.m. from Emmet Ivy Garage. There will be no transit service from the Scott Stadium lots. The Special Inclement Blue Line will run continuously from 6 a.m. to 8 p.m. with service to Emmet/Ivy and John Paul Jones Garages.

To stay up-to-date on parking conditions, which can change quickly during a weather event, please check the Parking & Transportation website. To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here.  

University Medical Center Accommodations

• Update: Team members who work today during the day can enter their assigned rooms at 7 p.m., and they will need to vacate their rooms by 6 a.m. 
• Please do not swap rooms after they have been assigned. 
• Since most clinics (including those on-grounds) will open at 12 p.m. tomorrow, we will not be able to offer Medical Center accommodations for our team members tomorrow morning.

Safety. For those walking around University Medical Center grounds, please ensure you are wearing the appropriate footwear, take slow and careful steps, and restrict your routes to those that have been cleared by our Facilities team. Do not walk through areas that may be slippery and/or unsafe. To report an icy patch or area that needs clearing at a UVA Health facility, call 434.924.2267.

Thank you for your continued dedication and flexibility as we navigate this winter storm, while continuing to deliver exceptional patient care.  Please continue to monitor your email and uvahealth.com/status for the latest updates. 

Emergency Management

(Previously posted Feb. 11 at 12:51 p.m.)

Update #3: Winter Storm — Parking and Accommodations

UVA Health Team Members, 

Early this morning we encountered some parking challenges that we want to address below. We apologize to any team member that had difficulties finding parking this morning. We have assessed our opportunities for improvement and will be focused on enhancing your experience moving forward. Thank you for your patience.

We’ve also heard from team members who are seeking information regarding University Medical Center Accommodations and Lodging Options. Please read below for updates. Additional communication for tomorrow’s plan will be sent later today. 

Team Member Parking & Transportation

• Team members who have a close-in assigned parking spot — including in surface lots — should park in their assigned locations. For those team members who have off-site parking assignments and shuttle in, you should park at South Garage today, where spaces are available. There will be parking team members out to assist.
• Those team members who were redirected to park at Emmet & Ivy Garage (EIG) this morning will receive a separate email from Parking and Transportation with instructions. If you parked in EIG and have not received an email, please call 2-1600 or (434) 982-1600. 
• Given the weather circumstances and our impacted parking situation, we are asking all team members to have patience especially during shift change when parking locations will likely be congested and team members may be delayed. 

Please check the Parking & Transportation website to stay up-to-date on parking conditions, which can change quickly during a weather event. To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here.  

University Medical Center Accommodations 

• If you need accommodations, please inform your manager. The Welcome Team began supporting accommodations at the Main Lobby Information Desk beginning at 7:00 a.m. today. 
• Upon checking in at the front desk, beds will be assigned, and team members will receive a Confirmation Slip for Overnight Accommodations, as well as a meal voucher, toiletry kit, linens, and Sani-Wipes.
• Team members who work today during the day can check in once their shift is over and they will need to vacate their rooms by 6 a.m. tomorrow. 
• Please do not swap rooms after they have been assigned. 

Lodging Options

• If you prefer to directly coordinate lodging outside of the University Medical Center, we have partnered with the following hotels to provide team members with lodging options at a reduced rate. We have just added two new hotels to the list. 
• Please note that individuals are responsible for all hotel costs. 
• Upon calling the point of contact listed to book accommodations and to receive the negotiated rate, the following code must be provided: MCSNOW25 

Shower Facilities: Shower facilities may be accessed on a first-come, first-served basis. Showers are located at the following locations:  

• Battle Building – 1st Floor (1124/1126)
• Employee Gym – 24 hours 

Safety. For those walking around University Medical Center grounds, please ensure you are wearing the appropriate footwear, take slow and careful steps, and restrict your routes to those that have been cleared by our Facilities team. Do not walk through areas that may be slippery and/or unsafe. To report an icy patch or area that needs clearing at a UVA Health facility, call 434.924.2267.

Thank you for your continued dedication and flexibility as we navigate this winter storm, while continuing to deliver exceptional patient care.  Please continue to monitor your email and uvahealth.com/status for the latest updates. 

Emergency Management

(Previously posted Feb. 10 at 9:16 p.m.)

Update #2: Winter Storm — Accommodations and Parking

UVA Health Team Members, 

As we prepare for the upcoming winter storm, we want to ensure you have the necessary information regarding reporting status, accommodations, and parking. Please review this information carefully and plan accordingly to ensure a smooth experience during this weather event. Additional updates will be provided as needed.

Designated Medical Center teams. Designated team members should report to work as scheduled in order to maintain critical operations. If you support patient operations — either in a clinical setting (nursing, LIP, etc.), ancillary service (radiology, pharmacy, etc.) or support service (EVS, supply chain, food services, etc.) — it is critical that you arrive to work to support in the delivery of patient care. For information on accommodations, please see below. For information on your reporting status, please refer to Modified Medical Center Operations and discuss questions with your supervisor.

Non-designated University Medical Center/School of Medicine teams. Team members should stay home until this event concludes unless requested to report to work by your supervisor. Whenever possible, remote work is strongly encouraged. 

University Medical Center Accommodations. If you need accommodations, please inform your manager. From there, the Welcome Team will begin supporting accommodations at the Main Lobby Information Desk beginning at 7:00 a.m. on Tuesday, Feb. 11. Upon checking in at the front desk, beds will be assigned, and team members will receive a Confirmation Slip for Overnight Accommodations, as well as a meal voucher, toiletry kit, linens, and Sani-Wipes. For those sleeping on-site, rooms must be vacated by 6 p.m. Team members who work tomorrow during the day can check in once their shift is over and they will need to vacate their rooms by 6 a.m. Please do not swap rooms after they have been assigned.  

Lodging Options. If you prefer to directly coordinate lodging outside of the University Medical Center, we have partnered with the following hotels to provide team members with lodging options at a reduced rate. Please note that individuals are responsible for all hotel costs. Upon calling the point of contact listed to book accommodations and to receive the negotiated rate, the following code must be provided: MCSNOW25

Shower Facilities: Shower facilities may be accessed on a first-come, first-served basis. Showers are located at the following locations:   

• Battle Building – 1st Floor (1124/1126)
• Employee Gym – 24 hours 

Team Member Parking & Transportation. Team members — including those seeking accommodations — should park in closer proximity to University Hospital at the South Garage. Gates will be raised for you to enter and exit. UTS will monitor throughout the day and make decisions on future service based on roadway conditions. Please note that rooftop parking will be closed beginning at midnight tonight. Please do not park on garage rooftops as parked vehicles limit the ability to plow and remove snow. 

Check the Parking & Transportation website to stay up-to-date on parking conditions, which can change quickly during a weather event. To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here.   

Safety. For those walking around University Medical Center grounds, please ensure you are wearing the appropriate footwear, take slow and careful steps, and restrict your routes to those that have been cleared by our Facilities team. Do not walk through areas that may be slippery and/or unsafe. To report an icy patch or area that needs clearing at a UVA Health facility, call 434.924.2267. 

Thank you for your continued dedication and flexibility as we navigate this winter storm, while continuing to deliver exceptional patient care.  Please continue to monitor your email and uvahealth.com/status for the latest updates.  

Emergency Management

(Previously posted Feb. 10 at 11:27 a.m.)

Update #1: Winter Storm Warning for Feb. 11-12

UVA Health Team Members,

The National Weather Service issued a Winter Storm Warning in effect from 10 a.m. Tuesday, Feb. 11, through 7 a.m. Wednesday, Feb. 12. The latest forecast calls for snow accumulations of 4 to 6 inches and ice up to two tenths of an inch possible for portions of central, northwest, and western Virginia. The hazardous conditions could impact the Tuesday evening and Wednesday morning commutes. If traveling during this time, please be sure to check the weather prior to departing and plan additional time for your commute. Latest operational updates in real-time will be posted to the Status Board.

University Medical Center Accommodations. We fully anticipate the need to support overnight accommodations for team members and we are actively working to organize on-site accommodations for team members, as well as optional hotel lodgings. There will be additional communications to follow later this afternoon. 

Team Member Parking & Transportation. Rooftop parking for Lee St., 11th St., and the South Garage will be closed beginning at midnight tonight. Please do not park on the garage rooftops during the winter storm event. Parked vehicles limit the ability to plow and remove snow from the garage rooftops.

The inclement weather forecast for the Charlottesville area will modify parking and transportation operations on Tuesday, Feb.11. If parking and transportation options are modified on Wednesday, Feb. 12, we will send additional communications tomorrow.

Please review the modifications below and note that parking and transit options will be based on arrival time, not shift start time. 

There will be no Redline transit service from the Scott Stadium lots. Blue Line Inclement Weather Line will run continuously from 5 a.m. to 8 p.m. as conditions permit.

Check the Parking & Transportation website stay up to date on parking conditions, which can change quickly during a weather event. To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here.  

Awareness  

• Monitor weather forecasts via the National Weather Service, local media, and Virginia511 (for traffic and road conditions).  
• Consider an emergency alert app, like UVA Ready, FEMA, or the Red Cross.  
• Monitor your phone as updated information will be shared via UVA Alerts. To confirm your enrollment in UVA Alerts, click here.    

Preparedness  

• Protect yourself and family with a Family Emergency Plan.  
• Pet owners should have plans to care for their animals.  
• Put together a basic disaster supplies kit, or “Go-Kit” if you do not already have one. During severe weather, you may need to arrive early to work or be held over.  

Thank you for your attention and for taking steps to stay informed and prepared. As always, the safety of our team members, patients, and community is our top priority. We appreciate your dedication and flexibility as we navigate potential winter weather impacts together.  

Please continue to monitor your email and uvahealth.com/status for the latest updates. 

Emergency Management