Annual Steam Outage

Saturday, June 29 | 5 a.m.-midnight | During the outage, there will be no steam or hot water for hand or other washing; heating, cooling, or climate control; or instrument cleaning and sterilization. The main operating room will be closed to elective cases, and only EMERGENT cases should be posted during this time. Other urgent and inpatient cases that can safely wait should be done at a later time. Questions? Contact: 

• Nursing Supervisor: 434.465.1764
• Facilities Customer Service: 434.924.2267

Operations

HIT to Implement Cybersecurity Enhancement Measures 

Health Information Technology (HIT) will implement preventive measures to protect patient data and help ensure uninterrupted care. Beginning June 28, it will roll out two security features for all team members:

• External Email Flag: All emails from external senders will be flagged. This external email warning will help alert users and help prevent them from clicking malicious links in emails sent by external senders.  
• Report Suspicious Email Button in Outlook: Team members can use the “Report Suspicious Email” button in Outlook to report junk and phishing messages. Reporting these emails helps us protect data and teaches the Microsoft filters to catch spam and suspicious email before it arrives in inboxes. To learn more about how to utilize the Report Suspicious Email Button, please refer to the tipsheet.  

Temporarily Closed: Gift Shop

June 28-July 15 | The University Medical Center lobby gift shop will be closed for two weeks starting June 28. It will reopen on July 15. During this period, the shop will be transitioning to Lori's Gifts, a leader in hospital retail gift shops. We look forward to providing an enhanced shopping experience for our patients, visitors, and team members.

Construction Update: Fontaine Research Park

Fontaine Research Park is undergoing an exciting and significant transformation with the development of the Paul and Diane Manning Institute of Biotechnology. Good news: the blasting component of this project is ahead of schedule and will be complete soon. Because of this, we will be returning to previous parking operations earlier than expected. Starting Monday, July 8:

• U9 permit holders will be able to return to parking at Fontaine Research Park. 
• Valet parking will no longer be provided. 
• There will be a reduction in golf carts, but traffic control will be maintained.

For details, please review the Fontaine construction website. 

Surgery Wayfinding: Name Change Is Coming Soon

A day-of-surgery wayfinding improvement project is underway — a big component of which is a name change to University Hospital’s second floor registration area. Currently called “OR & Procedure Check In,“ this space is used to register patients and welcome visitors waiting for patients in surgery. With the combination of patients registering on the second floor (direct admits, main OR surgery, Cath Lab, and IR), we are excited to share the new name to globally direct patients and families: “Admitting and Surgical Waiting.” Signs will start transitioning the first week of July. This phase of the wayfinding project will include directional signage from the Battle Building, parking garages, and surrounding areas.

Leadership

Be Heard Breakfast

Thursday, July 11 | 10-11 a.m. | Health System Executive Board Room | Come together and chat with colleagues from across UVA Health University Medical Center at Wendy Horton’s Be Heard Breakfast. Team members can clock in for their time spent contributing to these valuable conversations. Sign up.

Listening Session: 60 Minutes With Wendy Horton

Tuesday, July 23 | noon-1 p.m. | McKim Hall, BIMS Classroom (first floor, across from Sandridge Auditorium) | University Medical Center team members are invited to an exclusive listening session designed for direct engagement with UVA Health University Medical Center CEO Wendy Horton, MBA, PharmD, FACHE. Ask about anything that's on your mind, share thoughts, and discuss topics of interest related to your work at University Medical Center. RSVP. 

UVA Health In the News

Top Story

• Dr. William Brady is interviewed by CNN about staying safe in a heatwave.

Patient Care

• Dr. David Weiss discusses orthopedic trauma injuries during this week’s NBC29 segment.
• Dr. JoAnn Pinkerton is featured by WebMD in a story about periods after age 40.

Research

• Former UVA undergrad Rebecca Pierce’s groundbreaking Crohn’s research in the lab of Dr. Chelsea Marie is featured on NBC29 and CBS19, WRIC in Richmond, and other stations around the country, as well as MSN. Additional pickup is likely in the coming days.

Community

• Becker’s Hospital Review’s recognition of UVA Health Prince William Medical Center as a “Great Community Hospital” is featured by Prince William Living.
• The appointment of Felicia Blow as executive director of the UVA Community Health Foundation, as well as the other new board appointments, are highlighted by both InsideNOVA and the Culpeper Star-Exponent.

Education

• Dr. Laurie Archbald-Pannone’s warning about the dangers of elder scams continues to generate interest, including this story on WDBJ in Roanoke.
• Trauma program manager Valerie Quick talks cyclist safety with CBS19.

Happenings

Rotating Art Exhibit 

Through Wednesday, July 10 | University Medical Center lobby | UVA Health Arts Program presents “Blue Ridge East and West: The Art of Debra Sheffer.” (Pictured: “Deerfield Valley,” oil on canvas.) Stop by and check it out!

SMLP Seeks Clinical Shadowing Volunteers

The UVA Summer Medical Leadership Program (SMLP) welcomed the 2024 class on June 3 and is seeking faculty to provide clinical shadowing opportunities for students. SMLP is a medical enrichment program for pre-med students from underrepresented and disadvantaged backgrounds. If you can host SMLP scholars for shadowing between now and July 11, please register. Questions? Contact Ashley Woodard, EdD, MS, or Taison Bell, MD.

UVA Health Arts Program Submissions

Deadline: Sunday, June 30 | Calling all team members who are artists! The UVA Health Arts program wants to see your work. Starting June 1, submissions can be delivered to Anne Brown, Art Program Coordinator, in McKim Hall, Room 3115a. The exhibit runs July 11-Sept. 11. Details: 

• No textile art or sculpture.
• Art must be framed or on canvas stretcher so art can be fitted with security hardware.
• No more than two pieces of art may be submitted.
• No oversized art.
• Write your name, title of piece (including medium), and price on back of art.

Take Space: BIPOC Mental Health Month Panel

Wednesday, July 3 | 11:30 a.m.-12:45 p.m. | Claude Moore Medical Education Building, Learning Studio, room 1110; and Zoom | Register | Join the Faculty and Employee Assistance Program (FEAP) and the Black Faculty and Staff Employee Resource Group for an empowering panel discussion with mental health professionals. Moderated by Christina Feggans-Langston, DHA, MSN, RN-BC, Clinical Instructor, UVA School of Nursing, nurse at Westhaven Clinic. Lunch provided. Learn more.

Nominate a Health Unit Coordinator 

Deadline: Thursday, July 18 | It’s time to recognize our health unit coordinators' important role in showing kindness and empathy to our patients, their families, and each other. Please consider nominating one or more of your well-deserving colleagues for this honor. Nomination window opens on Thursday, June 27. Learn more. Questions? Email npgo@uvahealth.org. 

Nominate: APP Awards and Recognition

Submission deadline: Wednesday, July 31 | At UVA Health, we have the honor of working alongside more than 650 outstanding Advanced Practice Providers (APPs). National APP Week (Sept. 22-28) honors the contributions of physician assistants, clinical nurse specialists, certified registered nurse anesthetists, nurse practitioners, certified nurse midwives, genetic counselors, and certified audiologists. Nominations for 2024 Advanced Practice Provider (APP) Week are now open and you are invited to celebrate your colleagues and peers. Learn more and nominate.

Appreciation

Pride Month | Creating a Welcoming Environment for All

A team member recently sent a note to University Medical Center CEO Wendy Horton, MBA, PharmD, FACHE, about feeling welcomed to UVA Health. After obtaining permission from the author, we wanted to share it with you:

“As a member of the LGBTQ community, married to another woman, it can be difficult to be oneself in certain environments. I have worked at hospitals where people are speaking of spouses and sharing stories, and I know my stories of being a gay woman would not be welcomed, so I tamped down my enthusiasm for joining in those discussions and refrained from sharing our story, anecdotes, pride in my wife, etc. Knowing that I sometimes must refer to my wife as ‘my roommate’ or ‘my best friend’ in order to keep ourselves safe, is very difficult. Not being able to fully be one's authentic self is disheartening, to say the least.”

“Then, I arrived at UVA Health. Your culture of inclusion here was evident from Day 1. I've been welcomed, with no exceptions, since I started. No one bats an eye if I casually mention ‘my wife’ in a sentence. I've never needed to change my wording to make anyone else comfortable here and you're a big reason why it is that way. Being Pride Month, I felt it was important to acknowledge that to you and to thank you for fostering that culture of inclusion and authenticity here. If the rest of our country was as welcoming to individuals of my community as UVA Health is, we'd be in a much better place as a whole. Thank you for all you're doing. (Also: I loved the rainbow lights on top of the South Tower!)”

Thank you to this team member for sharing and thank you to everyone at UVA Health for creating a welcoming environment for all.

Previous Updates

Monday, June 24

Save the Date: UVA Health Town Hall

Thursday, July 11 | noon-1 p.m. | Sandridge Auditorium and Livestream | Join K. Craig Kent, MD, CEO of UVA Health, and other UVA Health leaders to learn more about the top priorities and latest developments for our organization as we continue our momentum as One Future Together | Health and Hope for All. There will be a special segment dedicated to celebrating nurses and the key contributions they’re making toward our strategic plan goals. (This event was originally scheduled in May during National Nurses Week.) 

Operations

Temporarily Closed: Gift Shop

June 28-July 15 | The University Medical Center lobby gift shop will be closed for two weeks starting June 28. It will reopen on July 15. During this period, the shop will be transitioning to Lori's Gifts, a leader in hospital retail gift shops. We look forward to providing an enhanced shopping experience for our patients, visitors, and team members.

Annual Steam Outage

Saturday, June 29 | 5 a.m.-midnight | During the outage, there will be no steam or hot water for hand or other washing; heating, cooling, or climate control; or instrument cleaning and sterilization. The main operating room will be closed to elective cases, and only EMERGENT cases should be posted during this time. Other urgent and inpatient cases that can safely wait should be done at a later time. Questions? Contact: 

• Nursing Supervisor: 434.465.1764
• Facilities Customer Service: 434.924.2267

Surgery Wayfinding: Name Change Is Coming Soon

A day-of-surgery wayfinding improvement project is underway — a big component of which is a name change to University Hospital’s second floor registration area. Currently called “OR & Procedure Check In,“ this space is used to register patients and welcome visitors waiting for patients in surgery. With the combination of patients registering on the second floor (direct admits, main OR surgery, Cath Lab, and IR), we are excited to share the new name to globally direct patients and families: “Admitting and Surgical Waiting.” Signs will start transitioning the first week of July. This phase of the wayfinding project will include directional signage from the Battle Building, parking garages, and surrounding areas.

Leadership

Listening Session: 60 Minutes With Wendy Horton

Tuesday, July 23 | noon-1 p.m. | McKim Hall, BIMS Classroom (first floor, across from Sandridge Auditorium) | University Medical Center team members are invited to an exclusive listening session designed for direct engagement with UVA Health University Medical Center CEO Wendy Horton, MBA, PharmD, FACHE. Ask about anything that's on your mind, share thoughts, and discuss topics of interest related to your work at University Medical Center. RSVP. 

University Medical Center CEO Blog | Right Place, Right Time, Right Care: New LASIK Surgery Clinic Opens

In her new Vision and Voice post, Wendy Horton discusses the new LASIK Surgery Clinic at Northridge Medical Park. Read more. 

Happenings

SMLP Seeks Clinical Shadowing Volunteers

The UVA Summer Medical Leadership Program (SMLP) welcomed the 2024 class on June 3 and is seeking faculty to provide clinical shadowing opportunities for students. SMLP is a medical enrichment program for pre-med students from underrepresented and disadvantaged backgrounds. If you can host SMLP scholars for shadowing between now and July 11, please register. Questions? Contact Ashley Woodard, EdD, MS, or Taison Bell, MD.

Nominate a Health Unit Coordinator 

Deadline: Thursday, July 18 | It’s time to recognize our health unit coordinators' important role in showing kindness and empathy to our patients, their families, and each other. Please consider nominating one or more of your well-deserving colleagues for this honor. Nomination window opens on Thursday, June 27. Learn more. Questions? Email npgo@uvahealth.org. 

10th Annual Updates in Kidney Transplantation: Optimizing Patient Readiness for Transplant Success 

Thursday, June 27 | 7:30 a.m.-4 p.m. | UVA Fontaine Research Park, 560 Ray C. Hunt Drive; and Zoom | Register | Kidney transplantation is the best option to restore quality of life for most patients with end stage renal disease.

UVA Health Arts Program Submissions

Deadline: Sunday, June 30 | Calling all team members who are artists! The UVA Health Arts program wants to see your work. Starting June 1, submissions can be delivered to Anne Brown, Art Program Coordinator, in McKim Hall, Room 3115a. The exhibit runs July 11-Sept. 11. Details: 

• No textile art or sculpture.
• Art must be framed or on canvas stretcher so art can be fitted with security hardware.
• No more than two pieces of art may be submitted.
• No oversized art.
• Write your name, title of piece (including medium), and price on back of art.

Manager Workshop Series: How to Develop a Winning Team With Performance Management

Wednesday, July 17 | noon-1 p.m. | Virtual | It may not surprise you that fewer than 20% of employees feel their performance is managed in a way that motivates them. Join UVA's innovative Performance Management team as they show you how to flip that and have 80% or more of your team engaged and motivated to do outstanding work. Learn more.

Introduction to Emotional Intelligence

Thursday, July 18 | 9-11:30 a.m. | Virtual | Examine the connection between how people think, feel, and behave. Explore how emotions affect job performance and review the importance of self-awareness, self-management, social awareness, and relationship management. Learn more.

Seminar Series: Voices in Clinical and Translational Science 

Tuesday, July 30 | 1-2 p.m. | Zoom | Lifting underrepresented voices in research across iTHRIV partnership. July features Ishan C. Williams, PhD, FGSA, Associate Professor of Nursing, presenting "Mechanisms by which culturally informed narratives may promote research enrollment among African American adults." Dr. Williams’ research focuses on quality of life among older adults with dementia and their family caregivers, chronic disease management for older adults with Type 2 diabetes, and culturally appropriate community-based interventions among African American/Black adults. Learn more. Registration required. 

Appreciation

Video Series | Research in Motion

Have you been keeping up with the weekly video series Research in Motion? In it, researchers are asked three questions: What do you do? What do you love about your research? How will it impact human health? View the latest:

• Shengyi Iris Sun, PhD (pictured) | "Our research focuses on protein quality control process in the endoplasmic reticulum, which is an important hub for protein production in the cells."
• Charles Chalfant, PhD | "Our current research is showing that there are particular proteins or enzymes in cells that are dysregulated in disease states, particularly in treating sepsis, a very difficult condition. More people die from sepsis every year than two 747s crashing every day."
• Colin Derdeyn, MD | “We are launching the first-ever platform trial for acute ischemic stroke for patients that come in with a blockage of a large artery in the brain.”
• Marc Breton, PhD | “I’m a professor in the School of Medicine at the Center for Diabetes Technology, and I focus on finding new solutions that leverage technology to manage diabetes.”

Thank you to these researchers — and all our colleagues who advance medical knowledge — for conducting research that shapes the medicine we deliver tomorrow, and how we deliver it. New Research in Motion videos are posted every Friday on Connect.

Monday, June 24

Annual Steam Outage

Saturday, June 29 | 5 a.m.-midnight | During the outage, there will be no steam or hot water for hand or other washing; heating, cooling, or climate control; or instrument cleaning and sterilization. The main operating room will be closed to elective cases, and only EMERGENT cases should be posted during this time. Other urgent and inpatient cases that can safely wait should be done at a later time. Questions? Contact: 

• Nursing Supervisor: 434.465.1764
• Facilities Customer Service: 434.924.2267

Operations

Temporarily Closed: Gift Shop

June 28-July 15 | The University Medical Center lobby gift shop will be closed for two weeks starting June 28. It will reopen on July 15. During this period, the shop will be transitioning to Lori's Gifts, a leader in hospital retail gift shops. We look forward to providing an enhanced shopping experience for our patients, visitors, and team members.

Leadership

Listening Session: 60 Minutes With Wendy Horton

Tuesday, July 23 | noon-1 p.m. | McKim Hall, BIMS Classroom (first floor, across from Sandridge Auditorium) | University Medical Center team members are invited to an exclusive listening session designed for direct engagement with UVA Health University Medical Center CEO Wendy Horton, MBA, PharmD, FACHE. Ask about anything that's on your mind, share thoughts, and discuss topics of interest related to your work at University Medical Center. RSVP. 

Human Resources

Benefits Wednesday: Meet a Counselor

Wednesday, June 26 | 7 a.m.-3 p.m. | Medical Center Dining Conference Room 3 | Ask questions and discuss your benefits with a Human Resources counselor. Walk-ins welcome. See monthly dates.

Happenings

Virginia529: Saving for Education Made Simple

Tuesday, June 25 | 2-3 p.m. | Zoom | Join this reward-eligible webinar to learn how Virginia529 can help you achieve your higher education savings goals. Register.

Rest, Reset, and Restore With Bear (FEAP's Canine Consultant)

Tuesday, June 25 | 4:30-5 p.m. and 5:15-5:45 p.m. | 350 Old Ivy Way, Suite 300 | Naturally boost your resilience and feel-good hormones with Faculty and Employee Assistant Program’s (FEAP) new canine team member and other restorative activities. Registration required.

DEI Grand Rounds: UVA Radiology and Medical Imaging

Tuesday, June 25 | Reception 5 p.m.; event 5:30 p.m. | Pinn Hall Auditorium and WebEx | Michele H. Johnson, MD, Professor of Radiology and Biomedical Imaging and Director of Interventional Neuroradiology at Yale School of Medicine, will deliver the talk, “Excellence, Respect, and Responsibility in Radiology: Challenging Barriers and Opening Doors.” Learn more.

UVA Health My Story, My Voice Featuring Nick Hutchins

Wednesday, June 26 | noon-1 p.m. | Medical Education Building Room 1110; registration required for Zoom access | Dwan Love-Dinkens, UVA School of Medicine Office of Diversity, Equity, and Inclusion program manager and events coordinator, introduces us to the president of Charlottesville Pride. Nick Hutchins shares his journey.

10th Annual Updates in Kidney Transplantation: Optimizing Patient Readiness for Transplant Success 

Thursday, June 27 | 7:30 a.m.-4 p.m. | UVA Fontaine Research Park, 560 Ray C. Hunt Drive; and Zoom | Register | Kidney transplantation is the best option to restore quality of life for most patients with end stage renal disease.

Physicians and APPs: Get a New Provider Directory Headshot

McKim Hall | Ground Floor, Room G045 | Physicians and advanced practice providers: get a new or updated headshot taken in 10 minutes or less on dates listed below. No appointment needed. Bring a white coat if you have one; if not, one will be provided.

• Friday, June 28 | 9 a.m.-noon
• Friday, July 5 | 9:30 a.m.-12:30 p.m.
• Tuesday, July 9 | 7-10 a.m.
• Wednesday, July 17 | 11:30 a.m.-2:30 p.m.
• Thursday, July 25 | 8-11 a.m.
• Monday, July 29 | 10 a.m.-1 p.m.

UVA Health Arts Program Submissions

Deadline: Sunday, June 30 | Calling all team members who are artists! The UVA Health Arts program wants to see your work. Starting June 1, submissions can be delivered to Anne Brown, Art Program Coordinator, in McKim Hall, Room 3115a. The exhibit runs July 11-Sept. 11. Details: 

• No textile art or sculpture.
• Art must be framed or on canvas stretcher so art can be fitted with security hardware.
• No more than two pieces of art may be submitted.
• No oversized art.
• Write your name, title of piece (including medium), and price on back of art.

Seminar Series: Voices in Clinical and Translational Science 

Tuesday, July 30 | 1-2 p.m. | Zoom | Lifting underrepresented voices in research across iTHRIV partnership. July features Ishan C. Williams, PhD, FGSA, Associate Professor of Nursing, presenting "Mechanisms by which culturally informed narratives may promote research enrollment among African American adults." Dr. Williams’ research focuses on quality of life among older adults with dementia and their family caregivers, chronic disease management for older adults with Type 2 diabetes, and culturally appropriate community-based interventions among African American/Black adults. Learn more. Registration required. 

Nominate: APP Awards and Recognition

Submission deadline: Wednesday, July 31 | At UVA Health, we have the honor of working alongside more than 650 outstanding Advanced Practice Providers (APPs). National APP Week (Sept. 22-28) honors the contributions of physician assistants, clinical nurse specialists, certified registered nurse anesthetists, nurse practitioners, certified nurse midwives, genetic counselors, and certified audiologists. Nominations for 2024 Advanced Practice Provider (APP) Week are now open and you are invited to celebrate your colleagues and peers. Learn more and nominate.

Appreciation

On World Refugee Day, UVA Health Clinic Serves Local Refugees

As the United Nations commemorated World Refugee Day (June 20), a UVA Health clinic marked more than 20 years of serving refugees in Central Virginia. 

Founded in October 2002, the International Family Medicine Clinic provides comprehensive, timely, culturally sensitive, and high quality healthcare for the region’s refugees and special immigrant visa holders. Since its creation, the clinic has cared for more than 4,500 patients from 84 countries who speak 79 different languages. The most common countries of origin include Afghanistan, Iraq, Bhutan, Nepal, Myanmar, Democratic Republic of the Congo, and Syria.

The clinic works closely with the International Rescue Committee and the Blue Ridge Health District, which provides initial health screenings before the International Family Medicine Clinic becomes the refugees’ primary care provider.

Thank you to Fern R. Hauck, MD (pictured above), a UVA Health family medicine specialist and the clinic’s director, and all team members who care for refugees in Central Virginia! Read more on Connect.

Friday, June 21

Celebrating Juneteenth

Wednesday, June 19, marked the fourth year since Juneteenth was officially recognized as a federal holiday. June 19 commemorates a pivotal moment in American history when the Union army announced the liberation of over 250,000 enslaved Black individuals in Texas on this date in 1865, representing a crucial step toward the end of slavery in the United States. Throughout June, we have come together under the theme, “Jubilee, Justice and Joy!” to commemorate this historic moment of triumph. 

Read the message from UVA Health senior leadership and see photos from the Juneteenth Jubilee Celebration on KnowledgeLink.

Operations

Annual Steam Outage

Saturday, June 29 | 5 a.m.-midnight | During the outage, there will be no steam or hot water for hand or other washing; heating, cooling, or climate control; or instrument cleaning and sterilization. The main operating room will be closed to elective cases, and only EMERGENT cases should be posted during this time. Other urgent and inpatient cases that can safely wait should be done at a later time. Questions? Contact: 

• Nursing Supervisor: 434.465.1764
• Facilities Customer Service: 434.924.2267

Leadership

Save the Date: UVA Health Town Hall

Thursday, July 11 | noon-1 p.m. | Sandridge Auditorium and Livestream | Join K. Craig Kent, MD, CEO of UVA Health, and other UVA Health leaders to learn more about the top priorities and latest developments for our organization as we continue our momentum as One Future Together | Health and Hope for All. There will be a special segment dedicated to celebrating nurses and the key contributions they’re making toward our strategic plan goals. (This event was originally scheduled in May during National Nurses Week.) 

Listening Session: 60 Minutes With Wendy Horton

Tuesday, July 23 | noon-1 p.m. | McKim Hall, BIMS Classroom (first floor, across from Sandridge Auditorium) | University Medical Center team members are invited to an exclusive listening session designed for direct engagement with UVA Health University Medical Center CEO Wendy Horton, MBA, PharmD, FACHE. Ask about anything that's on your mind, share thoughts, and discuss topics of interest related to your work at University Medical Center. RSVP. 

University Medical Center CEO Blog | Welcome GME Trainees!

In her new Vision and Voice post, Wendy Horton welcomes 286 new medical, dentistry, pharmacy, psychology, and chaplaincy residents and fellows. Read more. 

UVA Health In the News

Top Story

• An article in The Conversation from Dr. Chris Holstege and Dr. Rita Farah about magic mushrooms is picked up by news outlets nationally, including Yahoo and the San Francisco Chronicle.

Patient Care

• Wendy Horton talks with WINA about the challenges of managing a medical center, our community outreach/access, how our team responded to a fire in the MICU, and more.
• The new LASIK clinic is featured locally as well as in Becker’s Hospital Review.
• Dr. Patrick Jackson is featured locally and on TV stations nationally discussing E. coli.
• Drs. Francis Shen and Adam Shimer are named among America’s best spine surgeons by Newsweek.

Research

• Dr. Jim Tucker is quoted in The Daily Mail discussing research into children who remember past lives.
• Dr. Kenneth Walsh is featured in The Week’s roundup of major scientific breakthroughs, discussing Y-chromosome sequencing.
• Dr. Chris Holstege talks with WRIC (Richmond TV) about hemlock.

Community

• Heritage Hunt Charity Classic’s donation to UVA Health Cancer Care Gainesville is covered by news outlets across Northern Virginia.

Education

• Dr. Laurie Archbald-Pannone’s article for The Conversation on elder fraud is published in news outlets nationally, including The Houston Chronicle and Seattle Post-Intelligencer.

Human Resources

Benefits Wednesday: Meet a Counselor

Wednesday, June 26 | 7 a.m.-3 p.m. | Medical Center Dining Conference Room 3 | Ask questions and discuss your benefits with a Human Resources counselor. Walk-ins welcome. See monthly dates.

Happenings

Rotating Art Exhibit 

Through Wednesday, July 10 | University Medical Center lobby | UVA Health Arts Program presents “Blue Ridge East and West: The Art of Debra Sheffer.” (Pictured: “Deerfield Valley,” oil on canvas.) Stop by and check it out!

Reflect, Empower, Unite: 2024 LGBTQ+ Pride Month Events, Resources, and More

UVA Health is committed to acknowledging, bringing awareness to, and celebrating Pride Month. Learn how our health system is dedicated to empowering the LGBTQ+ community through a compassionate and inclusive environment as we cultivate healthy communities and belonging for all with events and resources. See more events on KnowledgeLink.

Sickle Cell Blood Drive: Emily Couric Clinical Cancer Center

Saturday, June 22 | 9 a.m.-2 p.m. | Mt. Zion First African Baptist Church, 105 Lankford Ave. | One in three African American blood donors is a match for people with sickle cell disease. Thank you to all who help meet the urgent need for blood in the Black community. As a special gift, all donors at this drive will receive a $15 e-gift card and a $20 Amazon gift card. Sign the pledge and make your appointment, or contact Sharon Jones by emailing giveblood@uvahealth.org.

Virginia529: Saving for Education Made Simple

Tuesday, June 25 | 2-3 p.m. | Zoom | Join this reward-eligible webinar to learn how Virginia529 can help you achieve your higher education savings goals. Register.

Rest, Reset, and Restore With Bear (FEAP's Canine Consultant)

Tuesday, June 25 | 4:30-5 p.m. and 5:15-5:45 p.m. | 350 Old Ivy Way, Suite 300 | Naturally boost your resilience and feel-good hormones with Faculty and Employee Assistant Program’s (FEAP) new canine team member and other restorative activities. Registration required.

DEI Grand Rounds: UVA Radiology and Medical Imaging

Tuesday, June 25 | Reception 5 p.m.; event 5:30 p.m. | Pinn Hall Auditorium and WebEx | Michele H. Johnson, MD, Professor of Radiology and Biomedical Imaging and Director of Interventional Neuroradiology at Yale School of Medicine, will deliver the talk, “Excellence, Respect, and Responsibility in Radiology: Challenging Barriers and Opening Doors.” Learn more.

10th Annual Updates in Kidney Transplantation: Optimizing Patient Readiness for Transplant Success 

Thursday, June 27 | 7:30 a.m.-4 p.m. | UVA Fontaine Research Park, 560 Ray C. Hunt Drive; and Zoom | Register | Kidney transplantation is the best option to restore quality of life for most patients with end stage renal disease.

UVA Health Arts Program Submissions

Deadline: Sunday, June 30 | Calling all team members who are artists! The UVA Health Arts program wants to see your work. Starting June 1, submissions can be delivered to Anne Brown, Art Program Coordinator, in McKim Hall, Room 3115a. The exhibit runs July 11-Sept. 11. Details: 

• No textile art or sculpture.
• Art must be framed or on canvas stretcher so art can be fitted with security hardware.
• No more than two pieces of art may be submitted.
• No oversized art.
• Write your name, title of piece (including medium), and price on back of art.

Take Space: BIPOC Mental Health Month Panel

Wednesday, July 3 | 11:30 a.m.-12:45 p.m. | Claude Moore Medical Education Building, Learning Studio, room 1110; and Zoom | Register | Join the Faculty and Employee Assistance Program (FEAP) and the Black Faculty and Staff Employee Resource Group for an empowering panel discussion with mental health professionals. Moderated by Christina Feggans-Langston, DHA, MSN, RN-BC, Clinical Instructor, UVA School of Nursing, nurse at Westhaven Clinic. Lunch provided. Learn more.

Appreciation

'Thoughtful, Responsive, Courteous, and Attentive’ | Kudos for Our UVA Health Colleagues

To provide the best possible service and care for our community, UVA Health regularly surveys our patients on their recent healthcare experience. Below is a small selection of recent feedback praising our outstanding team members:

• “I live in North Carolina but I'm from Charlottesville, and I have kept all of my medical records and doctors with UVA Health because of the professionalism of everyone at the hospital. Yes, I drive almost five hours to come home for appointments — but it's worth every single minute to know you are in the hands of people who care. Dr. Park and his team have the greatest bedside manner and always have a friendly smile on their face. Those are the things that keep me coming back.”
• “The front desk lady, the nurse, the resident, and the doctor were all very welcoming and made sure we had a great experience. My daughter is very shy and they knew exactly how to talk to this type of patient. I'm so happy for the way they were to my daughter and us.”
• “The nursing staff (including the tech assistants) were phenomenal. Each and every nurse was thoughtful, responsive, courteous, and attentive. I'm sure I'll forget a name or two, but some of the standouts were Jasmine, Denise, Terrie, Angel, Meredith, Matt, Betty, Casmir, and several others. Also, Ollie from food services was fantastic! He had a great can-do attitude and always had a smile in his voice. (He wore a mask.) He was unintrusive and efficient in his work.”
• “Dr. Deal is a good physician. She makes the visit a special event. She's treated me for several years and always goes the extra mile to make me feel comfortable and always has a smile. Wouldn't want to see anyone else.”

Thanks to all team members for providing outstanding, compassionate, and safe care.

Monday, June 17

UVA Health Opens Outpatient Laser Eye Surgery Clinic

UVA Health is opening an outpatient eye surgery clinic offering laser vision-correction procedures, including the well-known LASIK surgery. 

UVA Health LASIK Northridge is now open at Suite 130 inside Northridge Medical Park, located at 2955 Ivy Road in Charlottesville off U.S. 250 and just minutes from U.S. 29. Along with LASIK, the clinic offers photorefractive keratectomy (PRK) surgeries; both procedures use lasers to gently reshape the cornea to treat nearsightedness, farsightedness, and astigmatisms. Read more.

Operations

Juneteenth | Wednesday, June 19

• All UVA Health clinics will be closed.
• Parking and Transportation Modifications | University Transit Service bus and Health System Transit shuttle service will not operate on Juneteenth.
  • Team members may park in the South Garage on Crispell Drive and 11th Street Garage (level D and above only) on June 19.
  • Medical Center Courtesy Shuttle will operate on the weekend schedule, running every 60 minutes from 7:20 a.m. to 7:45 p.m.
  • UtoCar will operate normally.
  • University Transit Bus and Health System transit shuttle will operate normally on Thursday, June 20.
• UVA Health Update on Hiatus | UVA Health Update newsletter will not be sent Wednesday, June 19. Update will return Friday, June 21.

Construction Impact: Lane Road

June 19-21 | Lane Road | Cracked sections of sidewalk on Lane Road will be replaced. This work requires blocking and closing the sidewalk by the M20 lot. Please use the sidewalk on the opposite side of the street while this work is performed.

HIT Will Launch New Service Management System

On June 20, the Health Information Technology (HIT) team will implement ServiceNow, an industry-leading, user-friendly application for managing information technology (IT) customer service tickets.  As an IT service management system, ServiceNow provides improved visibility into ticket status and allows team members to designate colleagues on a ticket watch list, which will promote transparency for issues that impact teams or units. ServiceNow will replace all current IT ticketing systems at UVA Health, including  MyHIT. To learn more about ServiceNow, check out Connect.

Annual Steam Outage

Saturday, June 29 | 5 a.m.-midnight | During the outage, there will be no steam or hot water for hand or other washing; heating, cooling, or climate control; or instrument cleaning and sterilization. The main operating room will be closed to elective cases, and only EMERGENT cases should be posted during this time. Other urgent and inpatient cases that can safely wait should be done at a later time. Questions? Contact: 

• Nursing Supervisor: 434.465.1764
• Facilities Customer Service: 434.924.2267

Human Resources

FY24 Year-End Review for UVA Health

We are less than two weeks away from the June 30 due date for FY24 manager evaluations. Managers should hold their 1:1s and complete the “Acknowledgement” step by this date. Resources and additional details about the FY24 performance process can be found on the UVA Health Performance website. 

Happenings

Celebrating Nursing Assistant Week

Through Wednesday, June 19 | In celebration of National Nursing Assistant Week, UVA Health University Medical Center is hosting a series of events and activities, including an awards ceremony, sorbet social, prize drawings, and more. Details. Questions? Email NPGO@UVAHealth.org. 

Juneteenth Awareness Tabling

June 17-18 | 11 a.m.-noon | Claude Moore Health Sciences Library alcove | Learn more about Juneteenth, its importance, and its impact on our UVA Health community.

Blood Drive: Donations Needed Now

Tuesday, June 18 | 9 a.m.-2 p.m. | Battle Building, First Floor, Quayle Learning Center, 1204 West Main St. | American Red Cross is approaching critically low levels of blood supply to start the summer. Please sign up to donate today! Sign up by emailing giveblood@uvahealth.org. Swag alert: Get a $15 e-gift card when you give blood June 10-30. Details.

ROSE Program: Drop Off or Pick Up Reusable Office Supplies

Tuesday, June 18 | 9:30 a.m.-2 p.m. | Medical Center Dining Conference Rooms 1 and 2 | Reusable Office Supply Exchange (ROSE) Program is a free service that collects new or gently used office supplies. Drop off office supplies or take what you need monthly. 

Physicians and APPs: Get a New Provider Directory Headshot

McKim Hall | Ground Floor, Room G045 | Physicians and advanced practice providers: get a new or updated headshot taken in 10 minutes or less on dates listed below. No appointment needed. Bring a white coat if you have one; if not, one will be provided.

• Thursday, June 20 | 10 a.m.-1 p.m.
• Friday, June 21 | 9 a.m.-2 p.m. | UVA Community Health | Prince William Medical Center | First floor facade conference room
• Friday, June 28 | 9 a.m.-noon

Sickle Cell Blood Drive: Emily Couric Clinical Cancer Center

Saturday, June 22 | 9 a.m.-2 p.m. | Mt. Zion First African Baptist Church, 105 Lankford Ave. | One in three African American blood donors is a match for people with sickle cell disease. Thank you to all who help meet the urgent need for blood in the Black community. As a special gift, all donors at this drive will receive a $15 e-gift card and a $20 Amazon gift card. Sign the pledge and make your appointment.

10th Annual Updates in Kidney Transplantation: Optimizing Patient Readiness for Transplant Success 

Thursday, June 27 | 7:30 a.m.-4 p.m. | UVA Fontaine Research Park, 560 Ray C. Hunt Drive; and Zoom | Register | Kidney transplantation is the best option to restore quality of life for most patients with end stage renal disease. Details.

Rest, Reset, and Restore with Bear (FEAP's Canine Consultant)

Tuesday, June 25 | 4:30-5 p.m. and 5:15-5:45 p.m. | 350 Old Ivy Way, Suite 300 | Naturally boost your resilience and feel-good hormones with Faculty and Employee Assistant Program’s (FEAP) new canine team member and other restorative activities. Registration required.

Virginia529: Saving for Education Made Simple

Tuesday, June 25 | 2-3 p.m. | Zoom | Join this reward-eligible webinar to learn how Virginia529 can help you achieve your higher education savings goals. Register.

Appreciation

Photos: UVA Health Leadership Institute Graduates First Cohort, Grads Share Their Experiences

On June 12, 32 team members from across UVA Health gathered to celebrate the conclusion of their training in the first-ever cohort of the UVA Health Leadership Institute (HLI). 

The day centered on the presentation of five group capstone projects that covered topics central to the UVA Health 10-year strategic plan, with a reception in UVA’s historic Rotunda capping off the day and the months-long journey for HLI participants. A sample of members from this inaugural cohort shared their HLI experience and how they’ll bring their learnings to bear in their UVA Health careers and beyond. Congratulations to all! Read more on Connect.

Friday, June 14

Blood Drive: Donations Needed Now

Tuesday, June 18 | 9 a.m.-2 p.m. | Battle Building, First Floor, Quayle Learning Center, 1204 West Main St. | American Red Cross is approaching critically low levels of blood supply to start the summer. Please sign up to donate today! Sign up by emailing giveblood@uvahealth.org. Swag alert: Get a $15 e-gift card when you give blood June 10-30. Details.

Sickle Cell Blood Drive: Emily Couric Clinical Cancer Center

Saturday, June 22 | 9 a.m.-2 p.m. | Mt. Zion First African Baptist Church, 105 Lankford Ave. | One in three African American blood donors is a match for people with sickle cell disease. Thank you to all who help meet the urgent need for blood in the Black community. As a special gift, all donors at this drive will receive a $15 e-gift card and a $20 Amazon gift card. Sign the pledge and make your appointment.

Patient Care

New: FAQs on H&P Note BPA

In response to questions on the Epic changes that went live on June 7 to help facilitate timely and complete history and physical (H&P) notes prior to procedures and upon hospital admission, a new set of  frequently asked questions (FAQs) has been developed to address the common feedback themes that we have heard: H&P Notes BPA FAQs.

As a reminder, all patients must have a history and physical (H&P) note within 30 days of a procedure that requires moderate or deep sedation or general anesthesia, per Patient Care Documentation (Electronic Health Record) Medical Center Policy. In the interest of patient safety, compliance with patient care documentation policies is non-negotiable. Physicians, advanced practice providers (APP), and clinical support team members should be reminded of the following:  

• H&P notes for ADMISSION TO THE HOSPITAL must be completed WITHIN 24 HOURS in a comprehensive manner, including relevant medical and social history.  
• Use only approved H&P note templates in Epic for procedures that require moderate or deep sedation or general anesthesia. 
• Effective May 31, scheduled, non-emergent procedures will not go forward if there is no H&P within the prior 30 days and an interval H&P note. Both must be present.
  • Documentation is not mandatory before an emergency procedure or emergency intubation. 
• Several Epic updates went live on June 7 to help facilitate timely and complete H&P notes prior to procedures and upon hospital admission. Find supporting tip sheets for these changes on the Epic Learning Library:
  • New BPA’s firing for Missing H&P Notes
  • Pre-Procedure Checklist Updates         

Thank you for your prompt attention to this issue. For more information, visit the Accreditation intranet site.

Operations

Juneteenth | Wednesday, June 19

• All UVA Health clinics will be closed.
• Parking and Transportation Modifications | University Transit Service bus and Health System Transit shuttle service will not operate on Juneteenth.
  • Team members may park in the South Garage on Crispell Drive and 11th Street Garage (level D and above only) on June 19.
  • Medical Center Courtesy Shuttle will operate on the weekend schedule, running every 60 minutes from 7:20 a.m. to 7:45 p.m.
  • UtoCar will operate normally.
  • University Transit Bus and Health System transit shuttle will operate normally on Thursday, June 20.
• UVA Health Update on Hiatus | UVA Health Update newsletter will not be sent Wednesday, June 19. Update will return Friday, June 21.

HIT Will Launch New Service Management System

On June 20, the Health Information Technology (HIT) team will implement ServiceNow, an industry-leading, user-friendly application for managing information technology (IT) customer service tickets.  As an IT service management system, ServiceNow provides improved visibility into ticket status and allows team members to designate colleagues on a ticket watch list, which will promote transparency for issues that impact teams or units. ServiceNow will replace all current IT ticketing systems at UVA Health, including  MyHIT. To learn more about ServiceNow, check out Connect.

Tune in to the Nightingale Channel

UVA Health has partnered to launch a new arts initiative, The Nightingale Channel, to bring classical and chamber music to our patients, team members, and guests — inspiring hope and wellness for all. Accessed through a QR code, this new offering provides a well-curated collection of intimate concerts including Mozart, Bach, and Beethoven. Learn more. (Note: To access the link, you must be on a UVA Health network or using VPN.)

Leadership

Be Heard Breakfast

Thursday, June 20 | 9:30-10:30 a.m. | Health System Executive Board Room | There are still spots open for UVA Health University Medical Center CEO Wendy Horton’s Be Heard Breakfast. Come together and chat with colleagues from across UVA Health University Medical Center. Team members can clock in for their time spent contributing to these valuable conversations. Sign up.

UVA Health In the News

Top Story

• Dr. Craig Kent is featured in a Q&A with Axios.

Patient Care

• Dr. Craig Kent is profiled in Chief Healthcare Executive.
• Susan Aronholt, clinical social worker, discusses a new brain tumor support group during this week’s NBC29 segment.
• Dr. Chris Holstege talks with The New York Times and the Times of London about the dangers of chocolate bars containing “magic mushrooms.”
• Dr. Cate Varney is featured on WATN (Memphis TV) discussing weight loss medications.

Research

• Dr. Chris Holstege talks with Axios about hemlock.
• Dr. Scott Lim talks with MedPage Today about the challenges of improving mitral valve technology.
• Dr. Avery Michienzi is featured locally and on TV stations nationally discussing hemlock.
• In Well+Good, Dr. Jordan Garris shares why Tourette’s syndrome is diagnosed less often in women.

Community

• University Medical Center’s Health Equality Index award is featured locally and on TV stations nationally.

Education

• Dr. Jason Papin is featured locally and on TV stations nationally discussing the iTHRIV Scholars Program.

Happenings

Celebrating Nursing Assistant Week

Through Wednesday, June 19 | In celebration of National Nursing Assistant Week, UVA Health University Medical Center is hosting a series of events and activities, including an awards ceremony, sorbet social, prize drawings, and more. Details. Questions? Email NPGO@UVAHealth.org. 

Rotating Art Exhibit 

Through Wednesday, July 10 | University Medical Center lobby | UVA Health Arts Program presents “Blue Ridge East and West: The Art of Debra Sheffer.” 

Reflect, Empower, Unite: 2024 LGBTQ+ Pride Month Events, Resources, and More

UVA Health is committed to acknowledging, bringing awareness to, and celebrating Pride Month. Learn how our health system is dedicated to empowering the LGBTQ+ community through a compassionate and inclusive environment as we cultivate healthy communities and belonging for all with events and resources. See more events on KnowledgeLink.

Juneteenth Awareness Tabling

June 17-18 | 11 a.m.-noon | Claude Moore Health Sciences Library alcove | Learn more about Juneteenth, its importance, and its impact on our UVA Health community.

ROSE Program: Drop Off or Pick Up Reusable Office Supplies

Tuesday, June 18 | 9:30 a.m.-2 p.m. | Medical Center Dining Conference Rooms 1 and 2 | Reusable Office Supply Exchange (ROSE) Program is a free service that collects new or gently used office supplies. Drop off office supplies or take what you need monthly. 

UVA Health Arts Program Submissions

Deadline: Sunday, June 30 | Calling all team members who are artists! The UVA Health Arts program wants to see your work. Starting June 1, submissions can be delivered to Anne Brown, Art Program Coordinator, in McKim Hall, Room 3115a. The exhibit runs July 11-Sept. 11. Details: 

• No textile art or sculpture.
• Art must be framed or on canvas stretcher so art can be fitted with security hardware.
• No more than two pieces of art may be submitted.
• No oversized art.
• Write your name, title of piece (including medium), and price on back of art.

Take Space: BIPOC Mental Health Month Panel

Wednesday, July 3 | 11:30 am-12:45 p.m. | Claude Moore Medical Education Building, Learning Studio, room 1110; and Zoom | Register | Join the Faculty and Employee Assistance Program (FEAP) and the Black Faculty and Staff Employee Resource Group for an empowering panel discussion with mental health professionals. Moderated by Christina Feggans-Langston, DHA, MSN, RN-BC, Clinical Instructor, UVA School of Nursing, nurse at Westhaven Clinic. Lunch provided. Learn more.

Appreciation

'They Make a Great Team’ | Kudos for Our UVA Health Colleagues

To provide the best possible service and care for our community, UVA Health regularly surveys our patients on their recent healthcare experience. Below is a small selection of recent feedback praising our outstanding team members:

• “Dr. Reed spent extensive time explaining everything to my husband and me. He answered every question and concern. He understands that I want a seat at the table for decisions on treatment. Kim, the nurse practitioner who performed my [procedure], explained up front what would happen, talked me through each step, and took time to make sure I was ready to move to the next step. She calmed my nerves and made it bearable. Rachel spent time with me, walked me to the next step on my visit, and followed up with me before I left, giving me contact information for her. They make a great team.”
• “The staff worked together to efficiently support one another in my healthcare and to welcome the chaplain into the workspace to provide an extended level of care to me. Each role was respectful of the other's place in treating the whole person. I was the beneficiary of the unselfish and keen insight of all staff to give ultimate care and concern to the well-being of the patient.”
• “I appreciate the care, team approach, and expertise very much. UVA Breast Care rocks! Also, I received excellent care from Ashley and Colleen at the Flourish shop, and look forward to working with them, too, as needed.”
• “The entire staff — from doctors to housekeepers — were wonderful! The nursing staff was spectacular. Everyone was very professional and very friendly. I didn't have one moment of anything negative.”

Thanks to all team members for providing outstanding, compassionate, and safe care.

Wednesday, June 12

UVA Health University Medical Center Earns National Honor for Supporting LGBTQ+ Patients, Team Members

UVA Health University Medical Center has been honored with the LGBTQ+ Healthcare Equality Leader award from the Human Rights Campaign Foundation for its equitable treatment of lesbian, gay, bisexual, transgender, and queer patients, visitors, and team members.

UVA Health University Medical Center earned the best possible rating of 100 in the foundation’s 2024 Healthcare Equality Index.

“One of the overarching goals of our 10-year strategic plan is cultivating healthy communities and belonging for all, and this honor from the Human Rights Campaign highlights our ongoing commitment to building that sense of belonging,” says Wendy Horton, PharmD, MBA, CEO, UVA Health University Medical Center. “We want everyone in the communities we serve, as well as all of our team members, to feel supported and included.” Read more on Connect.

Patient Care

For Urgent Action: H&P Note Requirements 

All patients must have a history and physical (H&P) note within 30 days of a procedure that requires moderate or deep sedation or general anesthesia, per Patient Care Documentation (Electronic Health Record) Medical Center Policy. In the interest of patient safety, compliance with patient care documentation policies is non-negotiable. Physicians, advanced practice providers (APP), and clinical support team members should be reminded of the following:  

• H&P notes for ADMISSION TO THE HOSPITAL must be completed WITHIN 24 HOURS in a comprehensive manner, including relevant medical and social history.  
• Use only approved H&P note templates in Epic for procedures that require moderate or deep sedation or general anesthesia. 
• Effective May 31, scheduled, non-emergent procedures will not go forward if there is no H&P within the prior 30 days and an interval H&P note. Both must be present.
  • Documentation is not mandatory before an emergency procedure or emergency intubation. 
• Several Epic updates went live on June 7 to help facilitate timely and complete H&P notes prior to procedures and upon hospital admission. Find supporting tip sheets for these changes on the Epic Learning Library:
  • New BPA’s firing for Missing H&P Notes
  • Pre-Procedure Checklist Updates         

Thank you for your prompt attention to this issue. For more information, visit the Accreditation intranet site.

Advance Care Planning Document Types Now in Epic

Advance Care Planning (ACP) documents are the legal documents that express the patient’s medical decisions and preferences. New ACP document types will now display in Epic, including Durable DNR and Physician Orders for Life-Sustaining Treatment (POLST) documents. In addition, there is a new process ensuring all ACP documents are reviewed by a specially trained ACP team in Health Information Management (HIM) prior to being visible in Epic to ensure the health care team is accessing the most up to date version of a legally valid document. Additional Information:

• Names and descriptions of new ACP document types that will display in the ACP Navigator and on the Storyboard’s ACP hover report: ACP Document Types
• Epic Learning Library ACP Documentation Tip Sheet: Advance Care Planning Documentation Tip Sheet 
• Connect article that provides additional information about the importance of ACP documents: Essential Advance Care Planning Information Now Accessible From Epic Storyboard 

Operations

Juneteenth | Wednesday, June 19

• All UVA Health clinics will be closed.
• Parking and Transportation Modifications | University Transit Service bus and Health System Transit shuttle service will not operate on Juneteenth.
  • Team members may park in the South Garage on Crispell Drive and 11th Street Garage (level D and above only) on June 19.
  • Medical Center Courtesy Shuttle will operate on the weekend schedule, running every 60 minutes from 7:20 a.m. to 7:45 p.m.
  • UtoCar will operate normally.
  • University Transit Bus and Health System transit shuttle will operate normally on Thursday, June 20.
• UVA Health Update on Hiatus | UVA Health Update newsletter will not be sent Wednesday, June 19. Update will return Friday, June 21.

HIT Will Launch New Service Management System

On June 20, the Health Information Technology (HIT) team will implement ServiceNow, an industry-leading, user-friendly application for managing information technology (IT) customer service tickets.  As an IT service management system, ServiceNow provides improved visibility into ticket status and allows team members to designate colleagues on a ticket watch list, which will promote transparency for issues that impact teams or units. ServiceNow will replace all current IT ticketing systems at UVA Health, including  MyHIT. To learn more about ServiceNow, check out Connect.

Leadership

University Medical Center CEO Blog | What We Can Learn from Our Patients

In her new Vision and Voice post, Wendy Horton discusses her experience at the Trauma Survivors Network Annual 5K Race and what we can learn from our patients. Read more. 

UVA Health University Medical Center Recognized on ‘Best Hospitals for Cancer Care’ List

Money’s ranking of the best hospitals for cancer care meticulously culls the nation’s cancer-treatment facilities down to a list of the top 75 institutions. Read more.

Save the Date: UVA Health Town Hall

Thursday, July 11 | noon-1 p.m. | Sandridge Auditorium and Livestream | Join K. Craig Kent, MD, CEO of UVA Health, and other UVA Health leaders to learn more about the top priorities and latest developments for our organization as we continue our momentum as One Future Together | Health and Hope for All. There will be a special segment dedicated to celebrating nurses and the key contributions they’re making toward our strategic plan goals. (This event was originally scheduled in May during National Nurses Week.) 

Happenings

Celebrating Nursing Assistant Week

June 13-19 | In celebration of National Nursing Assistant Week, UVA Health University Medical Center is hosting a series of events and activities, including an awards ceremony, sorbet social, prize drawings, and more. Details. Questions? Email NPGO@UVAHealth.org. 

Juneteenth Jubilee Celebration

Friday, June 14 | 11 a.m.-1 p.m. | Medical Research Courtyard, MR4, MR5, MR6; rain location: Pinn 2ABC (2nd floor) | Celebrate Juneteenth with our UVA Health family and local community organizations. Guest speakers include Charlottesville Mayor Juandiego Wade; Jackie Martin, Director of Community Partnerships; and Melody Pannell, DMin, Director of Diversity and Community Engagement. Food, DJ, and fellowship provided to celebrate the joy and jubilee of Juneteenth. Hosted by UVA Health Office of Diversity and Community Engagement, and sponsored by UVA School of Medicine Office of Diversity, Equity, and Inclusion; UVA Cancer Center Office of Diversity, Equity, and Inclusion; and UVA Black Faculty and Staff Employee Resource Group.

Juneteenth Awareness Tabling

June 17-18 | 11 a.m.-noon | Claude Moore Health Sciences Library alcove | Learn more about Juneteenth, its importance, and its impact on our UVA Health community.

Blood Drive: Donations Needed Now

Tuesday, June 18 | 9 a.m.-2 p.m. | Battle Building, First Floor | Quayle Learning Center | 1204 West Main St. | American Red Cross is approaching critically low levels of blood supply to start the summer. Please sign up to donate today! Sign up by emailing giveblood@uvahealth.org. Swag alert: Get a $15 e-gift card when you give blood June 10-30. Details.

ROSE Program: Drop Off or Pick Up Reusable Office Supplies

Tuesday, June 18 | 9:30 a.m.-2 p.m. | Medical Center Dining Conference Rooms 1 and 2 | Reusable Office Supply Exchange (ROSE) Program is a free service that collects new or gently used office supplies. Drop off office supplies or take what you need monthly. 

LGBTQ+ Pride Happy Hour

Tuesday, June 18 | 4-6 p.m. | Graduate Hotel, Rooftop Bar, 1309 West Main St. | You are invited to join the LGBTQ Committee for a happy hour to celebrate Pride Month for LGBTQ+ staff, faculty, and UVA Health team members. Event is hosted by the UVA LGBTQ Committee. Questions? Email Gary Nimax. Appetizers provided, beverages available for purchase. Please register by Wednesday, June 12.

Appreciation

‘We Wouldn’t Have Survived Without Her That Day!’

The Nursing Professional Governance Organization (NPGO) honors up to two UVA Health University Medical Center nurses each month with a DAISY Award.

Associate Chief Nursing Officer Veronica Brill, MSN, RN, NEA-BC, and DAISY Award Committee Vice Chair Crystal Richard, MSN, RN, CCRN, surprised Christine Smith, RN, Staffing Resource Office, with the award. Read about Christine’s day supporting the Emergency Department, see photos, and check out other DAISY awardees on Connect.

Monday, June 10

Advance Care Planning Document Types Now in Epic

Advance Care Planning (ACP) documents are the legal documents that express the patient’s medical decisions and preferences. New ACP document types will now display in Epic, including Durable DNR and Physician Orders for Life-Sustaining Treatment (POLST) documents. In addition, there is a new process ensuring all ACP documents are reviewed by a specially trained ACP team in Health Information Management (HIM) prior to being visible in Epic to ensure the health care team is accessing the most up to date version of a legally valid document. Additional Information:

• Names and descriptions of new ACP document types that will display in the ACP Navigator and on the Storyboard’s ACP hover report: ACP Document Types
• Epic Learning Library ACP Documentation Tip Sheet: Advance Care Planning Documentation Tip Sheet 
• Connect article that provides additional information about the importance of ACP documents: Essential Advance Care Planning Information Now Accessible From Epic Storyboard 

Patient Care

For Urgent Action: H&P Note Requirements 

All patients must have a history and physical (H&P) note within 30 days of a procedure that requires moderate or deep sedation or general anesthesia, per Patient Care Documentation (Electronic Health Record) Medical Center Policy. In the interest of patient safety, compliance with patient care documentation policies is non-negotiable. Physicians, advanced practice providers (APP), and clinical support team members should be reminded of the following:  

• H&P notes for ADMISSION TO THE HOSPITAL must be completed WITHIN 24 HOURS in a comprehensive manner, including relevant medical and social history.  
• Use only approved H&P note templates in Epic for procedures that require moderate or deep sedation or general anesthesia. 
• Effective May 31, scheduled, non-emergent procedures will not go forward if there is no H&P within the prior 30 days and an interval H&P note. Both must be present.
  • Documentation is not mandatory before an emergency procedure or emergency intubation. 
• Several Epic updates went live on June 7 to help facilitate timely and complete H&P notes prior to procedures and upon hospital admission. Find supporting tip sheets for these changes on the Epic Learning Library:
  • New BPA’s firing for Missing H&P Notes
  • Pre-Procedure Checklist Updates         

Thank you for your prompt attention to this issue. For more information, visit the Accreditation intranet site.

Change to Inline Medication Dose Warnings in Epic

The Health Information Technology (HIT) team is preparing to implement a feature in Epic on Tuesday, June 11, that will allow providers to view and act upon medication dose alerts within the order entry window. This functionality enhances patient safety by reducing inappropriate overrides of warnings that appear as a group after order signature. As always, the medication warnings should be evaluated for appropriateness based on patient-specific factors and clinical indications.

Should you have any questions about medication dosing alerts that display in Epic, email the Medication Alerts Workgroup (CLMedicationAlertsWorkgroup@uvahealth.org). Any dose limit change requests will be reviewed by the Epic Medication Alerts Optimization Group, which is composed of representatives from pharmacy and physician informatics leaders. 

Operations

Monthly Epic Update

Changes go live Tuesday, June 11 | This month’s Epic updates will impact ambulatory and inpatient licensed independent practitioners, nurses, and therapy services. Details about the latest changes can be found in the Epic Update Bundle. Questions? Contact the HelpDesk at 434.924.5334.

HIT Will Launch New Service Management System

On June 20, the Health Information Technology (HIT) team will implement ServiceNow, an industry-leading, user-friendly application for managing information technology (IT) customer service tickets.  As an IT service management system, ServiceNow provides improved visibility into ticket status and allows team members to designate colleagues on a ticket watch list, which will promote transparency for issues that impact teams or units. ServiceNow will replace all current IT ticketing systems at UVA Health, including  MyHIT. To learn more about ServiceNow, check out Connect.

Happenings

Physicians and APPs: Get a New Provider Directory Headshot

McKim Hall | Ground Floor, Room G045 | Physicians and advanced practice providers: get a new or updated headshot taken in 10 minutes or less on dates listed below. No appointment needed. Bring a white coat if you have one; if not, one will be provided.

• Tuesday, June 11 | 1-4 p.m.
• Thursday, June 20 | 10 a.m.-1 p.m.
• Friday, June 21 | 9 a.m.-2 p.m. | UVA Community Health | Prince William Medical Center | First floor facade conference room
• Friday, June 28 | 9 a.m.-noon

Tom Sox Baseball: Join UPG for Healthcare Worker Appreciation Night

Tuesday, June 11 | 7 p.m. | Charlottesville High School, 1400 Melbourne Road | Come out to watch the Charlottesville Tom Sox play the Covington Lumberjacks. Arrive by 6:45 p.m. for pre-game festivities and to see Scott Just, MD, UPG CEO, throw out the first pitch. Admission and parking are free. (UVA Health ID badges will ensure free employee and guest entry). Bleacher and hill seating available. Attendees wishing to sit on the hill are welcome to bring blankets and/or chairs. Questions? Email Nate Currie.

ECHO: The Management of Chronic Infections

The COVID-19 pandemic highlighted the importance of collaboration among clinicians to address specific needs and challenges associated with providing care for people living in congregate communities. Free CME to registered attendees. Register. 

• Wednesday, June 12 | 12:30-1:30 p.m. | Innovative Management of HIV Through Technology, with Ava Lena Waldman MHS, CCRP, PMP

ROSE Program: Drop Off or Pick Up Reusable Office Supplies

Tuesday, June 18 | 9:30 a.m.-2 p.m. | Medical Center Dining Conference Rooms 1 and 2 | Reusable Office Supply Exchange (ROSE) Program is a free service that collects new or gently used office supplies. Drop off office supplies or take what you need monthly. 

LGBTQ+ Pride Happy Hour

Tuesday, June 18 | 4-6 p.m. | Graduate Hotel, Rooftop Bar, 1309 West Main St. | You are invited to join the LGBTQ Committee for a happy hour to celebrate Pride Month for LGBTQ+ staff, faculty, and UVA Health team members. Event is hosted by the UVA LGBTQ Committee. Questions? Email Gary Nimax. Appetizers provided, beverages available for purchase. Please register by Wednesday, June 12.

Appreciation

Awardees: Brodie Resident Clinicians Honored for Exceptional Patient Care

The Brodie Medical Education Fund Committee annually recognizes up to five graduating residents from across all UVA medical and surgical residency programs with the Anne L. Brodie Resident Clinician Award. The recipient of the award is a graduating resident known to:

• Provide continuity of care and intentionally develop collaborative, longitudinal, doctor-patient relationships.
• Demonstrate compassionate, patient-centered care.
• Demonstrate excellence in clinical knowledge, skill, and judgment.

This year’s inspirational awardees are Abdullah Abou-Samra, MD (Ophthalmology); Nicole Byram, MD (Pediatrics); Varun Kavuru, MD (Internal Medicine); Jamie Osinovsky, MD (Psychiatry); and Mansi Trivedi, MD (Family Medicine). Congratulations to all! Read about them on Connect.

Friday, June 7

LGBTQ+ Pride Flag Tower Lighting 

Through Sunday, June 9 | Have you spotted the UVA Health University South Tower lit in traditional LGBTQ+ Pride rainbow flag colors? Drive by and catch a glimpse before June 9. At UVA Health, we're proud to celebrate LGBTQ+ Pride Month with our team members and the whole community.

• Reflect, Empower, Unite: 2024 LGBTQ+ Pride Month Events, Resources, and More | UVA Health is committed to acknowledging, bringing awareness to, and celebrating Pride Month. Learn how our health system is dedicated to empowering the LGBTQ+ community through a compassionate and inclusive environment as we cultivate healthy communities and belonging for all with events and resources. See more events on Connect.

Patient Care

For Urgent Action: H&P Note Requirements 

All patients must have a history and physical (H&P) note within 30 days of a procedure that requires moderate or deep sedation or general anesthesia, per Patient Care Documentation (Electronic Health Record) Medical Center Policy. In the interest of patient safety, compliance with patient care documentation policies is non-negotiable. Physicians, advanced practice providers (APP), and clinical support team members should be reminded of the following:  

• H&P notes for ADMISSION TO THE HOSPITAL must be completed WITHIN 24 HOURS in a comprehensive manner, including relevant medical and social history.  
• Use only approved H&P note templates in Epic for procedures that require moderate or deep sedation or general anesthesia. 
• Effective May 31, scheduled, non-emergent procedures will not go forward if there is no H&P within the prior 30 days and an interval H&P note. Both must be present.
  • Documentation is not mandatory before an emergency procedure or emergency intubation. 
• Several Epic updates went live on June 7 to help facilitate timely and complete H&P notes prior to procedures and upon hospital admission. Find supporting tip sheets for these changes on the Epic Learning Library:
  • New BPA’s firing for Missing H&P Notes
  • Pre-Procedure Checklist Updates         

Thank you for your prompt attention to this issue. For more information, visit the Accreditation intranet site.

Change to Inline Medication Dose Warnings in Epic 

The Health Information Technology (HIT) team is preparing to implement a feature in Epic on Tuesday, June 11, that will allow providers to view and act upon medication dose alerts within the order entry window. This functionality enhances patient safety by reducing inappropriate overrides of warnings that appear as a group after order signature. As always, the medication warnings should be evaluated for appropriateness based on patient-specific factors and clinical indications.  

Should you have any questions about medication dosing alerts that display in Epic, email the Medication Alerts Workgroup (CLMedicationAlertsWorkgroup@uvahealth.org). Any dose limit change requests will be reviewed by the Epic Medication Alerts Optimization Group, which is composed of representatives from pharmacy and physician informatics leaders. 

Advance Care Planning Document Types Now in Epic

Advance Care Planning (ACP) documents are the legal documents that express the patient’s medical decisions and preferences. New ACP document types will now display in Epic, including Durable DNR and Physician Orders for Life-Sustaining Treatment (POLST) documents. In addition, there is a new process ensuring all ACP documents are reviewed by a specially trained ACP team in Health Information Management (HIM) prior to being visible in Epic to ensure the health care team is accessing the most up to date version of a legally valid document. Additional Information:

• Names and descriptions of new ACP document types that will display in the ACP Navigator and on the Storyboard’s ACP hover report: ACP Document Types
• Epic Learning Library ACP Documentation Tip Sheet: Advance Care Planning Documentation Tip Sheet 
• Connect article that provides additional information about the importance of ACP documents: Essential Advance Care Planning Information Now Accessible From Epic Storyboard 

Operations

Monthly Update: Clinical and Operational Documents

Having a working knowledge of policies and other clinical and operational documents relevant to your role and responsibilities at University Medical Center supports quality patient care and regulatory compliance. Learn What’s New in Clinical and Operational Documents. This month’s highlights include a new Evaluation of Adult Patients with Chest Pain in ED Guideline, a new Medical Laboratories Medical Center Policy, updates to Where Does All the Garbage Go?, and more. Questions? Email PolicyTechAdmin@uvahealth.org.

New Check Request and Emergency Payment Submission Form

On June 3, Accounts Payable (AP) launched a new form to streamline Check Requests and Emergency Payments submissions. This form, integrated with the AP system, enables shorter processing times for payments and the ability to track these requests. 

• Using the form | Going forward, please submit all requests using this new AP Invoice Request Form. Note: it must be fully completed for the invoice to be processed; incomplete submissions may result in processing delays. AP has prepared a Quick Reference Guide to assist with completing and submitting the form. 
• Submitting | Please begin submitting all Check Requests (formerly demand payments), Emergency Payment Requests, and any other non-standard, non-current invoices through the new submission form. The existing process for standard PO invoices and the ePro Demand Payment remains the same.  
• Issues or questions? | Email rhealthsystem_ap@uvahealth.org. You may also schedule a one-on-one training session. 

Monthly Epic Update

Changes go live Tuesday, June 11 | This month’s Epic updates will impact ambulatory and inpatient licensed independent practitioners, nurses, and therapy services. Details about the latest changes can be found in the Epic Update Bundle. Questions? Contact the HelpDesk at 434.924.5334.

UVA Health In the News

Top Story

• Dr. Craig Kent is featured in a Virginia Business story highlighting the Paul and Diane Manning Institute of Biotechnology.

Patient Care

• Dr. Craig Kent is featured in Becker’s Hospital Review discussing what CEOs need to do to tackle conflict and change.
• Dr. Tracy Downs discusses prostate cancer during this week’s NBC29 segment.
• Dr. Katharine DeGeorge talks with WebMD about whether summer colds are worse than winter colds.
• Dr. Andrew Southerland is featured locally and on TV stations nationally discussing a new stroke rehab program.

Research

• Dr. Chris Holstege is featured in more than 120 outlets nationally — including U.S. News & World Report — discussing the increasing severity of calls to U.S. poison centers.
• Dr. Kim Penberthy is featured in a CNBC story discussing regret and how to overcome it.
• Population Health Administrator Novella Thompson talks with Becker’s Hospital Review about how to make changes to achieve better results in healthcare.
• Dr. JoAnn Pinkerton talks with Everyday Health about a new study showing high-intensity exercise may trigger hot flashes.

Community

• UVA Cancer Center’s partnership with seven community health centers to expand access to cancer screenings is featured in Becker’s Hospital Review.

Education

• Recent School of Medicine graduate Ani Chandrabhatla is featured locally and on TV stations nationally discussing an analysis of federal COVID-19 funding.

Human Resources

Spring PTO Cash Out 

Through Sunday, June 9 | University Medical Center and UPG team members: The PTO Cash Out window opened May 30. If you have over 40 hours of PTO as of May 25, you may request a PTO cash out until June 9. The June 14 paycheck will include the cash-out payments. Review your applicable PTO balances by clicking on Absence Balance in Workday and selecting May 25 in the “As Of” field. Find additional details or refer to the May 30 email from UVA Payroll. Questions? Email AskHR@virginia.edu.

Happenings

Rotating Art Exhibit 

Through Wednesday, July 10 | University Medical Center lobby | UVA Health Arts Program presents “Blue Ridge East and West: The Art of Debra Sheffer.” (Pictured: “Deerfield Valley,” oil on canvas.) Stop by and check it out!

Lecture: Nurse Well-Being, Mental Health, and the Workplace

Monday, June 10 | 5:30-6:30 p.m. | Zoom | Register | Richard Ridge, RN, PhD, explores the findings related to well-being, mental health, and the workplace, from several recent American Nursing Association surveys. Participants will gain a greater understanding of their own vulnerabilities and strengths as they review the responses of our nurse colleagues, and gain insight into building our own self-efficacy. Zoom link will be sent upon registration.

Tom Sox Baseball: Join UPG for Healthcare Worker Appreciation Night

Tuesday, June 11 | 7 p.m. | Charlottesville High School, 1400 Melbourne Rd. | Come out to watch the Charlottesville Tom Sox play the Covington Lumberjacks. Arrive by 6:45 p.m. for pre-game festivities and to see Scott Just, MD, UPG CEO, throw out the first pitch. Admission and parking are free. (UVA Health ID badges will ensure free employee and guest entry). Bleacher and hill seating available. Attendees wishing to sit on the hill are welcome to bring blankets and/or chairs. Questions? Email Nate Currie.

ECHO: The Management of Chronic Infections

The COVID-19 pandemic highlighted the importance of collaboration among clinicians to address specific needs and challenges associated with providing care for people living in congregate communities. Free CME to registered attendees. Register. 

• Wednesday, June 12 | 12:30-1:30 p.m. | Innovative Management of HIV Through Technology, with Ava Lena Waldman MHS, CCRP, PMP

UVA Health Arts Program Submissions

Deadline: Sunday, June 30 | Calling all team members who are artists! The UVA Health Arts program wants to see your work. Starting June 1, submissions can be delivered to Anne Brown, Art Program Coordinator, in McKim Hall, Room 3115a. The exhibit runs July 11-Sept. 11. Details: 

• No textile art or sculpture.
• Art must be framed or on canvas stretcher so art can be fitted with security hardware.
• No more than two pieces of art may be submitted.
• No oversized art.
• Write your name, title of piece (including medium), and price on back of art.

Appreciation

'A Very Kind and Understanding Heart’ | Kudos for Our UVA Health Colleagues

To provide the best possible service and care for our community, UVA Health regularly surveys our patients on their recent healthcare experience. Below is a small selection of recent feedback praising our outstanding team members:

• “I appreciate so much the way Michaela called me from being on the waitlist and got me scheduled! I have never had such good customer service from a medical facility.”
• “As I waited in the examining room for Dr. Bilchick to arrive, nurse Amanda came in to give me a greeting to let me know about the possible wait time. I appreciated this courtesy, and when my turn came to see the doctor, I enjoyed the time he extended me to ask questions and discuss issues in a relaxed and unrushed interview.”
• “Dr. Argo performed the liver biopsy with very little pain. He explained the procedure in detail. He called me with the results. He is a doctor who cares about his patients and their liver disease. He goes above and beyond. I highly respect him as a doctor.”
• “Amelia is so special. She has a very kind and understanding heart. I am very forgetful and I kept forgetting to take my medicine. She explained why it was so important not to forget, but she did not admonish me or make me feel bad about forgetting. This left the communication lines open and I can feel free to communicate anything with her. Yes, Amelia is very special.”

Thanks to all team members for providing outstanding, compassionate, and safe care.

Wednesday, June 5

For Urgent Action: H&P Note Requirements 

All patients must have a history and physical (H&P) note within 30 days of a procedure that requires moderate or deep sedation or general anesthesia, per Patient Care Documentation (Electronic Health Record) Medical Center Policy. In the interest of patient safety, compliance with patient care documentation policies is non-negotiable. Physicians, advanced practice providers (APP), and clinical support team members should be reminded of the following:  

• H&P notes for ADMISSION TO THE HOSPITAL must be completed WITHIN 24 HOURS in a comprehensive manner, including relevant medical and social history.  
• Use only approved H&P note templates in Epic for procedures that require moderate or deep sedation or general anesthesia. See the tip sheet in the Epic Learning Library.  
• Effective May 31, scheduled procedures will not go forward if there is no H&P within the prior 30 days and an interval H&P note. BOTH MUST BE PRESENT.
• Several Epic updates will go live on June 7 to help facilitate timely and complete H&P notes prior to procedures and upon hospital admission. 

For more information, visit the Accreditation intranet site.

Patient Care

Change to Inline Medication Dose Warnings in Epic 

The Health Information Technology (HIT) team is preparing to implement a feature in Epic on Tuesday, June 11, that will allow providers to view and act upon medication dose alerts within the order entry window. This functionality enhances patient safety by reducing inappropriate overrides of warnings that appear as a group after order signature. As always, the medication warnings should be evaluated for appropriateness based on patient-specific factors and clinical indications.  

Should you have any questions about medication dosing alerts that display in Epic, email the Medication Alerts Workgroup (CLMedicationAlertsWorkgroup@uvahealth.org). Any dose limit change requests will be reviewed by the Epic Medication Alerts Optimization Group, which is composed of representatives from pharmacy and physician informatics leaders.  

Operations

Monthly Update: Clinical and Operational Documents

Having a working knowledge of policies and other clinical and operational documents relevant to your role and responsibilities at University Medical Center supports quality patient care and regulatory compliance. Learn What’s New in Clinical and Operational Documents. This month’s highlights include a new Evaluation of Adult Patients with Chest Pain in ED Guideline, a new Medical Laboratories Medical Center Policy, updates to Where Does All the Garbage Go?, and more. Questions? Email PolicyTechAdmin@uvahealth.org.

New Check Request and Emergency Payment Submission Form

On June 3, Accounts Payable (AP) launched a new form to streamline Check Requests and Emergency Payments submissions. This form, integrated with the AP system, enables shorter processing times for payments and the ability to track these requests. 

• Using the form | Going forward, please submit all requests using this new AP Invoice Request Form. Note: it must be fully completed for the invoice to be processed; incomplete submissions may result in processing delays. AP has prepared a Quick Reference Guide to assist with completing and submitting the form. 
• Submitting | Please begin submitting all Check Requests (formerly demand payments), Emergency Payment Requests, and any other non-standard, non-current invoices through the new submission form. The existing process for standard PO invoices remains the same. 
• Issues or questions? | Email rhealthsystem_ap@uvahealth.org. You may also schedule a one-on-one training session. 

Leadership

University Medical Center CEO Blog | Nursing Programs Coming Summer 2024 to Earn While You Learn

In her new Vision and Voice post, Wendy Horton discusses Earn While You Learn’s new two-year nursing program and an LPN-to-RN bridge program for UVA Health University Medical Center team members who aspire to become nurses. Watch the video and read more. 

Save the Date: UVA Health Town Hall

Thursday, July 11 | noon-1 p.m. | Sandridge Auditorium and Livestream | Join K. Craig Kent, MD, CEO of UVA Health, and other UVA Health leaders to learn more about the top priorities and latest developments for our organization as we continue our momentum as One Future Together | Health and Hope for All. There will be a special segment dedicated to celebrating nurses and the key contributions they’re making toward our strategic plan goals. (This event was originally scheduled in May during National Nurses Week.) 

Human Resources

Spring PTO Cash Out 

Through Sunday, June 9 | University Medical Center and UPG team members: The PTO Cash Out window opened May 30. If you have over 40 hours of PTO as of May 25, you may request a PTO cash out until June 9. The June 14 paycheck will include the cash-out payments. Review your applicable PTO balances by clicking on Absence Balance in Workday and selecting May 25 in the “As Of” field. Find additional details or refer to the May 30 email from UVA Payroll. Questions? Email AskHR@virginia.edu.

Happenings

Deadline Today: What Drives You to Bring Hope to Life?

UVA Health has launched a statewide advertising campaign with the theme “Driven to Bring Hope to Life.” Since no one can bring this theme to life better than our own team members — more than 40 of the health system’s own researchers, providers, and nurses participated in the campaign video shoots. Now, we invite all UVA Health team members to tell friends, neighbors, and colleagues on social media what drives you to bring hope to life. 

Complete the three simple steps outlined on Connect by Wednesday, June 5, and you’ll be entered to win UVA Health-branded jackets and Stanley tumblers! 

Lecture: Nurse Well-Being, Mental Health, and the Workplace

Monday, June 10 | 5:30-6:30 p.m. | Zoom | Register | Richard Ridge, RN, PhD, explores the findings related to well-being, mental health, and the workplace, from several recent American Nursing Association surveys. Participants will gain a greater understanding of their own vulnerabilities and strengths as they review the responses of our nurse colleagues, and gain insight into building our own self-efficacy. Zoom link will be sent upon registration.

Tom Sox Baseball: Join UPG for Healthcare Worker Appreciation Night

Tuesday, June 11 | 7 p.m. | Charlottesville High School, 1400 Melbourne Rd. | Come out to watch the Charlottesville Tom Sox play the Covington Lumberjacks. Arrive by 6:45 p.m. for pre-game festivities and to see Scott Just, MD, UPG CEO, throw out the first pitch. Admission and parking are free. (UVA Health ID badges will ensure free employee and guest entry). Bleacher and hill seating available. Attendees wishing to sit on the hill are welcome to bring blankets and/or chairs. Questions? Email Nate Currie.

ECHO: The Management of Chronic Infections

The COVID-19 pandemic highlighted the importance of collaboration among clinicians to address specific needs and challenges associated with providing care for people living in congregate communities. Free CME to registered attendees. Register. 

• Wednesday, June 12 | 12:30-1:30 p.m. | Innovative Management of HIV Through Technology, with Ava Lena Waldman MHS, CCRP, PMP

Appreciation

‘Testament to Human Fortitude’

The UVA Health Trauma Team recently supported and participated in the Trauma Survivors Network (TSN)’s Annual 5K Race to Rebuild to honor trauma survivors and the challenges they face every day.

UVA Health University Medical Center CEO Wendy Horton joined the scenic Monticello Trail event. “It was truly inspiring to see our community come together to celebrate the strength and resilience of trauma survivors,” says Horton. “Their courage is a testament to human fortitude and the incredible work of our trauma care teams.”

Gabriele Ford, FNP-C, AG-ACNP-BC, Trauma Surgery Service, organized the event to bring together trauma survivors and families to share information about the recovery process. (Pictured from left: Gabby Ford; and Val Quick, Trauma Program Manager.)

“A small but mighty group!” hails Ford. “Each time I connect with the trauma survivors, I learn so much, and it was great seeing my patients and their families outside the hospital."

The American Trauma Society (ATS) developed the Trauma Survivors Network in 2008 to help trauma centers provide the support and services patients and their families need during their recovery from serious injuries.

Monday, June 3

Celebrate LGBTQ+ Pride Month

We’re pleased to recognize and celebrate LGBTQ+ Pride Month with all of our UVA Health team members and patients over the month of June. This annual month-long celebration honors the rich history, societal contributions, and cultural significance of the LGBTQ+ community worldwide. 

This year, LGBTQ+ Pride Month’s theme is, “Reflect, Empower, Unite: Celebrating Gender Diversity,” providing an opportunity to honor our differences and learn from our past in shared commitment to creating an inclusive environment for all. Read the full message from UVA Health senior leadership. 

Operations

Monthly Update: Clinical and Operational Documents

Having a working knowledge of policies and other clinical and operational documents relevant to your role and responsibilities at University Medical Center supports quality patient care and regulatory compliance. Learn What’s New in Clinical and Operational Documents. This month’s highlights include a new Evaluation of Adult Patients with Chest Pain in ED Guideline, a new Medical Laboratories Medical Center Policy, updates to Where Does All the Garbage Go?, and more. Questions? Email PolicyTechAdmin@uvahealth.org.

New Check Request and Emergency Payment Submission Form

Effective Monday, June 3 | Accounts Payable (AP) launched a new form to streamline Check Requests and Emergency Payments submissions. This form, integrated with the AP system, enables shorter processing times for payments and the ability to track these requests. 

• Using the form | Going forward, please submit all requests using this new AP Invoice Request Form. Note: it must be fully completed for the invoice to be processed; incomplete submissions may result in processing delays. AP has prepared a Quick Reference Guide to assist with completing and submitting the form. 
• Effective Monday, June 3 | Please begin submitting all Check Requests (formerly demand payments), Emergency Payment Requests, and any other non-standard, non-current invoices through the new submission form. The existing process for standard PO invoices remains the same. 
• Issues or questions? | Email rhealthsystem_ap@uvahealth.org. You may also schedule a one-on-one training session. 

Testing the Emergency Notification System

Tuesday, June 4 | 10:50-11 a.m. | The University will test all components of its emergency notification system. When the test is over, a “test complete” message will be issued. UVA’s siren and public address system will be included in the test. For details, refer to the May 28 email from Jennifer (J.J.) Wagner Davis, Executive Vice President and Chief Operating Officer, and Timothy J. Longo Sr., Associate Vice President for Safety and Security and Chief of Police. Questions? Contact UVA Office of Emergency Management at UVAEM@virginia.edu or 434.982.0565, or UVA Medical Center Emergency Management at HealthSystemEM@uvahealth.org.

Human Resources

Spring PTO Cash Out 

Through Sunday, June 9 | University Medical Center and UPG team members: The PTO Cash Out window opened May 30. If you have over 40 hours of PTO as of May 25, you may request a PTO cash out until June 9. The June 14 paycheck will include the cash-out payments. Review your applicable PTO balances by clicking on Absence Balance in Workday and selecting May 25 in the “As Of” field. Find additional details or refer to the May 30 email from UVA Payroll. Questions? Email AskHR@virginia.edu.

FY24 Year-End Review for UVA Health

Reminder: FY24 UVA Health manager evaluations are due on June 30. Managers should hold their 1:1s and complete the “Acknowledgement” step by this date. Resources and additional details about the FY24 performance process can be found on the UVA Health Performance website. 

UVA Health Recruitment Drop-in Sessions

Wednesdays | 3-6 p.m. | Dining Conference Room 2 | The UVA Health Recruitment team is available for weekly drop-in sessions. Come with questions about job applications, Workday processes, Traveler conversions, or any other recruitment-related inquiries.

Happenings

Second Annual UVA Health Interdisciplinary Quality Improvement/Patient Safety Showcase

Tuesday, June 4 | 11:30 a.m.-1:30 p.m. | Pinn Hall auditorium (platform presentations) and Pinn Hall 2 ABC (poster presentations) | This UVA Health patient safety event recognizes local improvements in quality improvement and patient safety from all disciplines. Questions? Contact Elisa Hampton, MD, or Amber Inofuentes, MD.

FEAP | Welcoming Different Viewpoints: Build Skills to Listen With Respect and Curiosity

Tuesday, June 4 | noon-1 p.m. | Zoom | Join mindfulness teacher Kelly Barron to learn how to manage difficult emotions when we find ourselves at odds with viewpoints that don’t align with our own, and practice a mindfulness technique to open the mind and heart with compassion. Hoos Well reward-eligible webinar. Learn more and register.

Tell Us What Drives You to Bring Hope to Life and You Could Win!

UVA Health has launched a statewide advertising campaign with the theme “Driven to Bring Hope to Life.” Since no one can bring this theme to life better than our own team members — more than 40 of the health system’s own researchers, providers, and nurses participated in the campaign video shoots. Now, we invite all UVA Health team members to tell friends, neighbors, and colleagues on social media what drives you to bring hope to life. 

Complete the three simple steps outlined on Connect by Wednesday, June 5, and you’ll be entered to win UVA Health-branded jackets and Stanley tumblers! 

Physicians and APPs: Get a New Provider Directory Headshot

McKim Hall | Ground Floor, Room G045 | Physicians and advanced practice providers: get a new or updated headshot taken in 10 minutes or less on dates listed below. No appointment needed. Bring a white coat if you have one; if not, one will be provided.

• Wednesday, June 5 | 9:30 a.m.-12:30 p.m.
• Tuesday, June 11 | 1 p.m.-4 p.m.
• Thursday, June 20 | 10 a.m.-1 p.m.
• Friday, June 21 | 9 a.m.-2 p.m. | UVA Community Health | Prince William Medical Center | First floor facade conference room
• Friday, June 28 | 9 a.m.-noon

Grand Rounds: UVA Radiology and Medical Imaging

Wednesday, June 5 | reception at noon; event 12:30-1:15 p.m. | Moss Auditorium and WebEx | Hongcheng Shi, PhD, Professor and Chair of the Department of Nuclear Medicine at Fudan University's Zhongshan Hospital, will deliver the talk, “Clinical Application of Total Body PET/CT.” Learn more.

Tom Sox Baseball: Join UPG for Healthcare Worker Appreciation Night

Tuesday, June 11 | 7 p.m. | Charlottesville High School, 1400 Melbourne Rd. | Come out to watch the Charlottesville Tom Sox play the Covington Lumberjacks. Arrive by 6:45 p.m. for pre-game festivities and to see Scott Just, MD, UPG CEO, throw out the first pitch. Admission and parking are free. (UVA Health ID badges will ensure free employee and guest entry). Bleacher and hill seating available. Attendees wishing to sit on the hill are welcome to bring blankets and/or chairs. Questions? Email Nate Currie.

ECHO: The Management of Chronic Infections

The COVID-19 pandemic highlighted the importance of collaboration among clinicians to address specific needs and challenges associated with providing care for people living in congregate communities. Free CME to registered attendees. Register. 

• Wednesday, June 12 | 12:30-1:30 p.m. | Innovative Management of HIV Through Technology, with Ava Lena Waldman MHS, CCRP, PMP

Advanced Practice APOGEE Conference

Oct. 10-11 | 7 a.m.-4:30 p.m. | UVA Newcomb Hall | The Advancing Professional Growth, Education, and Excellence (APOGEE) Conference will feature lectures, case studies, and interactive sessions on complex medical and nursing management of acute and chronic illness through the care continuum and across the lifespan, expanding excellence in clinical care and sophistication of medical decision making. Questions? Contact Linda Hanson. Learn more and register.

Appreciation

UVA Recognized as a Best Employer for Excellence in Well-being and Mental Health

This April, for the fifth consecutive year, Business Group on Health recognized UVA with the prestigious “Best Employers: Excellence in Health & Well-being" award. This award recognizes organizations for their outstanding commitment to advancing employee well-being through comprehensive and innovative benefit offerings and initiatives. The comprehensive award criteria assess applicants on their approaches to:

• leadership, culture, and well-being strategy
• holistic well-being, including mental health, financial well-being, social connectedness, job satisfaction, flexibility, and time away
• engagement and the employee experience
• health equity and social determinants
• metrics and evaluation

Additionally, Business Group on Health recognized UVA with its "Best Employers: Excellence in Mental Health" award. This accolade acknowledges the effectiveness of our mental health strategy, marked by clear objectives and tangible results. Our array of programs fostering employee resilience, stress management, and mindfulness played a pivotal role in earning this distinction. Notably, our UVA HR-developed interactive tool stood out for aiding UVA employees in navigating benefits and selecting resources tailored to specific stress zones and emotional states. Access the interactive tool.

Victor Tringali, EdD, CSCS, Manager, Employee Well-being, UVA HR (pictured above), says, "This recognition is a testament to the passion and commitment of every employee and team member who has contributed to fostering a culture of well-being at UVA. Congratulations to our incredible team on this well-deserved accolade!"

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