LAST CHANCE: Flu Shot Alert — Compliance Deadline Is Friday

Deadline: Friday, Dec. 2 | 5 p.m. | Team Members who do not submit documentation of their flu vaccination to Employee Health or who do not have an approved exemption in place by this deadline will be subject to disciplinary action up to and including an immediate five day suspension followed by termination, in accordance with applicable policies and procedures. The latest compliance data show that most team members have met vaccination requirements, but many have yet to provide documentation:

• Medical Center — 91% compliance
• UPG — 93% compliance
• School of Medicine — 83% compliance
• School of Nursing — 84% compliance

If you are already vaccinated | You must submit documentation to Employee Health by dropping it off at 400 Brandon Ave. in Charlottesville or by emailing it to fluvax@hscmail.mcc.virginia.edu. Your documentation must include two patient identifiers, such as your name and date of birth, and be submitted by 3 p.m. on Friday, Dec. 2 to ensure it is entered into our tracking system, VaxTrax, by the 5 p.m. deadline.

If you still need to be vaccinated | Here is where you can get a shot:

• UVA Health walk-in clinic locations and schedules (Note: Your vaccination will automatically be documented in VaxTrax ensuring you meet compliance requirements.) 
  • UVA Employee Health, 400 Brandon Ave., Charlottesville | Thursday, Dec. 1, and Friday, Dec. 2 | 7:30 a.m.-4 p.m.
  • UVA-WorkMed Clinic, 1910 Arlington Blvd., Charlottesville | Thursday, Dec. 1, and  Friday, Dec. 2 | 8 a.m.-4:30 p.m.
  • Medical Center Dining Conference Rooms | Thursday, Dec. 1 | 3-7 p.m.

• Vaccination appointments
  • Employee Health | Monday-Friday
  • Schedule a Pfizer bivalent COVID vaccination in VaxTrax. (Team members can receive the flu shot at the same time, if desired.)
  • Schedule flu vaccine alone by calling Employee Health at 434.924.2013.
• In the community
  • If you choose this option, you will be responsible for submitting your vaccination documentation to Employee Health by dropping it off at 400 Brandon Ave. in Charlottesville or emailing it to fluvax@hscmail.mcc.virginia.edu. Your documentation must include two patient identifiers, such as your name and date of birth, and be submitted by 3 p.m. on Friday, Dec. 2 to ensure it is entered into our tracking system, VaxTrax, by the 5 p.m. deadline.

Guidelines for Team Members Who Are Positive For Flu 

Flu season is here, and it is important for team members to know and follow these guidelines for being off work:

• Flu positive with fever | Team members need to be off work for at least 24 hours after their fever subsides without antipyretics. 
• Flu positive without fever | Team members need to remain off work for at least 24 hours after symptom resolution. 
• Work with immunocompromised patients in a protective environment | Team members who work with hematopoietic stem cell transplantation (HSCT) patients and others who are highly immunocompromised must remain off work for seven days after the onset of fever and/or other symptoms and until the resolution of signs and symptoms, including being afebrile off antipyretics for at least 24 hours. A moderate cough may persist, but if all other symptoms are resolved, then it is acceptable to return to work.

If you get the flu, please be diligent about masking for at least seven days after the onset of symptoms. For more information, contact Tonya Swarey, Director of Occupational Health and Wellness, at TJS2K@uvahealth.org.

COVID-19

Current Patient Census (as of 12:34 p.m. Nov. 28)

Workforce Impact (as of 4:30 a.m. Nov. 28)
UVA Health team members affected and on leave

(Information source: UVA Health Data Portal)
COVID-19 Dashboard | COVID-19 Resources

Leadership

Save the Date: UVA Health Town Hall

Wednesday, Dec. 14 | noon-1 p.m. | Livestream | As we welcome the holiday season and the new year, we are looking forward to reflecting on all of the extraordinary work across UVA Health in 2022 as well as updating our teams on top initiatives and the latest developments for our organization. You are invited to join K. Craig Kent, MD, CEO of UVA Health, and other UVA Health leaders to learn more. Submit questions to YourTownHall@hscmail.mcc.virginia.edu now or during the event. This Town Hall will have a special format, so questions will be answered directly or on Connect.

Strategic Plan Virtual Coffee Talk With Jason Lineen, Chief Strategy Officer

Monday, Dec. 12 | noon-1 p.m. | Grab your coffee and learn more about UVA Health’s first enterprisewide strategic plan, One Future Together | Hope and Health for All, by joining a virtual coffee talk session with Jason Lineen, Chief Strategy Officer. Jason will share plan details and discuss how we will work together to implement the plan to achieve our mission of transforming health and inspiring hope for all Virginians and beyond. Don’t miss this great opportunity to join in the conversation about UVA Health’s bright future. All UVA Health team members are invited to attend. Space is limited. Please email Peggy Pasternak at PSP3P@uvahealth.org to RSVP.

Medical Center CEO Blog: Recognizing Hard Work, Celebrating Your Great Accomplishments

In her new Vision and Voice blog post, Wendy Horton, Medical Center CEO, recognizes the team members who are always ready to answer the call, including the UVA Children’s team, the Epic team, and those who work on holidays. Read more.

Human Resources

Action Required for UVA Basic Health Plan Enrollees: HSAs and FSAs Changing for 2023

Fidelity will become UVA’s administrator for Health Savings Accounts (HSAs) and Flexible Spending Accounts (FSAs) beginning Jan. 1, 2023. If you have a 2022 HSA with Chard Snyder, you have a one-time opportunity to transfer those funds to Fidelity as part of a bulk transfer, which you will need to complete prior to Jan. 13, 2023. Those who choose to stay with Chard Snyder will be required to pay a fee of $4 per month. Read more in the email you received from HR, on the HR website, or on Connect.

• Webinar: Ask Fidelity – Discover the Potential of Your Health Savings Account | Prepare for the transition to Fidelity as the new administrator for UVA's HSAs and FSAs.  
  • Tuesday, Jan. 10 | noon-1 p.m. | Details and registration.
  • Monday, Jan. 23 | 6-7 p.m. | Details and registration.

Recommended Training: Active Attacker Prevention and Response 

Available in Workday | All team members are encouraged to complete this seven-minute learning module. Thinking in advance about what you would do in an active attacker situation could enhance your safety. This Department of Safety and Security training video discusses Run-Hide-Fight, the UVA Alerts emergency notification process, and the importance of reporting warning behaviors that can precede a violent attack. All academic employees and UVA Health team members are encouraged to view the training video via Workday. For additional information, visit the Police Department, Emergency Management, and Threat Assessment websites. For questions and in-person training requests email safety@virginia.edu. Read more on Connect.

2022 Education Benefit Deadlines

Please submit your education benefit request by the following dates to ensure payment in 2022:

• Academic Division: Friday, Dec. 9
• Medical Center: Tuesday, Dec. 20 

Requests submitted after these dates may not count toward your 2022 limits. Visit the Education Benefits webpage for additional info on education benefits.

Community

Give to the Commonwealth of Virginia Campaign

Through Monday, Dec. 19 | The annual Commonwealth of Virginia Campaign (CVC) is an opportunity for UVA team members to support nonprofits doing important work in the Charlottesville area and across the state. In the past 24 years, UVA employees have raised $18 million, surpassing not only every Virginia college and university but all state agencies. Contribute today. Learn more on Connect.

Happenings

21st Annual Lighting of the Lawn

Thursday, Dec. 1 | 7-9 p.m. | The event will feature several a cappella and dance groups with the hallmark lightshow to be projected at the end of the night. There will also be an open reception on the South Lawn that includes food trucks with food for purchase, photo stations, free hot beverages and light snacks, ornament decorating, and more. The event will also be livestreamed. Doors open at 6 p.m. Details. 

Upcoming Holiday Meals and Events

This year, UVA Health is taking the opportunity at our end-of-year celebration to showcase the E (for equity) in our ASPIRE values. Together, we are fostering an environment of belonging that promotes justice, equity, diversity, inclusion, and unity throughout UVA Health and within the communities we serve. Let’s celebrate our culture by promoting these values. The decor and food theme for this year’s celebrations will be Mediterranean, so come by during the times below to participate in the fun.

• End-of-Year Celebrations
  • Sunday, Dec. 4 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria
  • Monday, Dec. 5 | 11 a.m.-2 p.m. | UVA Fontaine Research Park
  • Tuesday, Dec. 6 | 11 a.m.-2 p.m. | UVA Orthopedic Center Ivy Road
  • Wednesday, Dec. 7 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria
  • Off-site UVA Health offices | Details will be shared by location. 
  • Uteam to-go (pre-boxed meals) will be provided for departments unable to attend. Managers must order in advance and arrange for pick up. To order, email UteamtoGoDec7@uvahealth.org no later than 5 p.m. on Friday, Dec. 2.
• Christmas Day meals | Sunday, Dec. 25 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria | A free meal will be provided to team members who are working on Christmas Day and show their ID badges.

Holiday Wreath Auction Now Open

Bidding closes Monday, Dec. 5 | The UVA Cancer Center Wreath Auction is back, and this year, wreath auctions will occur at the Emily Couric Clinical Cancer Center (ECCCC) and UVA Cancer Center Augusta. UVA Health provided wreath bases, and volunteers donated their creativity. Check out the auction site, and bid today. All proceeds go toward helping cancer patients who face barriers to accessing treatment. Read more on Connect about the student volunteers making this fundraiser happen. 

Prostate Cancer Support Group | Sharing Our Strength

Starts Tuesday, Dec. 6 | 6:30-7:30 p.m. | University Baptist Church | 1223 West Main St. | The Emily Couric Clinical Cancer Center is offering an in-person and virtual prostate cancer support group. The group, led by UVA Health oncology social workers, will create a safe environment in which patients support one another. A follow-up session will occur on Jan. 3, 2023. To participate virtually, please provide an email address when registering. A video link will be sent before the first session. To register, contact Gwenevere Milton at 434.297.4870.

FEAP Webinar: How to Manage Sadness, Self-Criticism, and That Desire to Just Curl Up in a Ball

Thursday, Dec. 8 | noon-1 p.m. | Register. 

2023 Dr. Martin Luther King Jr. University of Virginia Health System Award

Due Friday, Dec. 9 | 4 p.m. | This award is presented to a student, faculty, or staff member of the health system who embodies Dr. Martin Luther King's values and teachings in cultural competence, healthcare disparities, or fostering an environment of inclusiveness, in accordance with the institution's mission and values. To nominate, please email a completed packet including a nomination form and letter of support in a Word document or PDF to Margaret Natter Bernhardt, dtm3fq@uvahealth.org. Questions? Call 434.297.7013. Read more on Connect.

All Clinical Faculty: Roundtable Discussion on Ambulatory Operations

Wednesday, Dec. 14 | 5:30–6:30 p.m. | Education Resource Center, Room A | UVA Health leadership will host a discussion open to all clinical faculty on the topic of Ambulatory operations and the One Team | United on Access initiative. The transparent discussion will cover the plans to achieve a best-in-class ambulatory experience for our patients and team members. Faculty received a calendar invite with a remote Webex option.

Nominate: John T. Casteen Diversity-Equity-Inclusion Leadership Award

Deadline: Friday, Feb. 10, 2023 | The Division for Diversity, Equity and Inclusion invites nominations for the 14th annual John T. Casteen Diversity-Equity-Inclusion Leadership Award. The award honors one student, one staff, and one faculty member from the University of Virginia, UVA Health, and University of Virginia’s College at Wise. Details. 

Appreciation

Instead of a Traditional Christmas Tree, Two Team Members Thought This Year Deserved a Tree of Encouragement

If you have walked through the University Hospital recently, you might have noticed a special addition to the second-floor lobby: A Tree of Encouragement. In years past, Gloria Smith, Facilities Planner, and Randal Johnson, Greeter, Patient and Guest Services, have installed a Christmas tree on the second floor, and this year, they decided to make it extra special. The tree features ornaments with words of encouragement, UVA orange and blue decor, and a tribute to the UVA students who were killed in the recent shooting tragedy. “We wanted to do something that would uplift our patients, family, and especially our staff as they walked by,” said Gloria. “Holidays can be very difficult, and a little encouragement goes a long way. Our Tree of Encouragement found a new purpose with the tragedy that occurred recently. We hope that no matter what anyone is facing they can find encouragement in the little things.“ Thank you to Gloria and Randal for an uplifting and comforting decoration this holiday season.

PREVIOUS UPDATES

Monday, Nov. 28, 2022

Deadline Alert: All Team Members Must Have Proof of Flu Vaccination on File in VaxTrax by Friday, Dec. 2

All UVA Health team members are required to have documentation of their annual flu vaccination on file at Employee Health no later than Friday, Dec. 2. The latest compliance data show that most team members have met vaccination requirements, but many have yet to provide documentation:

• Medical Center — 86% compliance
• UPG — 89% compliance
• School of Medicine — 75% compliance
• School of Nursing — 73% compliance

Team members who receive their flu shot through Employee Health will automatically have their documentation entered into VaxTrax. Those who receive their vaccinations at other locations — including UVA Health clinics that use Epic — can get their documentation entered into VaxTrax by dropping it off at Employee Health (400 Brandon Ave. in Charlottesville) or emailing it to fluvax@hscmail.mcc.virginia.edu. Documentation must include two patient identifiers (example: name and date of birth).

Final Days: Walk-In Clinics and Flu Shot Appointments for Team Members

• Walk-In Clinics (No appointment needed)
  • Wednesday, Nov. 30 | 7:30 a.m.-4 p.m. | Employee Health
  • Thursday, Dec. 1 | 3-7 p.m. | Medical Center Dining Conference Rooms
• Vaccination Appointments | Monday-Friday | Employee Health
  • Schedule a Pfizer bivalent COVID vaccination in Vaxtrax. (Team members can receive the flu shot at the same time, if desired.)
  • Schedule a flu vaccine alone by calling Employee Health at 434.924.2013.

COVID-19

Current Patient Census (as of 12:34 p.m. Nov. 28)

Workforce Impact (as of 4:30 a.m. Nov. 28)
UVA Health team members affected and on leave

(Information source: UVA Health Data Portal)
COVID-19 Dashboard | COVID-19 Resources

Patient Care

Outpatient Drug Shortage Alert: GLP-1 Receptor Agonists

There is a national shortage of multiple GLP-1 and GLP-1/GIP receptor agonist therapies that are approved for the use of type 2 diabetes and obesity. Shortages are impacting all UVA pharmacies, local pharmacies, and mail-order pharmacies. Impacted agents include Semaglutide, Dulaglutide, and Tirzepatide. The shortages are expected to continue for several months and may worsen and/or extend to other similar therapies. Providers should keep this shortage in mind for patients on these therapies currently and when initiating GLP-1 receptor agonist medication for patients. UVA Pharmacy will provide updates as they become available or are needed. Find more details on Connect.

Operations

Construction Alert | McKim Hall Cooling

Monday, Nov. 28, to Friday, Dec. 16 | McKim Hall, First Floor | During this time, construction personnel and equipment will be moving through McKim Hall and cooling will not be available while this work is being performed. More detailed information will be provided to team members whose offices are directly affected.

HIT Now Reviewing and Approving Technology Proposals Annually

Deadline: Friday, Jan. 13, 2023 | As announced, Health Information and Technology (HIT) is no longer accepting and reviewing technology proposals on a rolling basis and has switched to an annual intake cycle. This change aligns with annual budgeting, organizational priorities, and strategic goals. Team members should analyze technology needs and potential acquisitions for the coming fiscal year and submit proposal(s) no later than Jan. 13, 2023, for consideration for the fiscal year 2024 portfolio. Proposals that were not previously selected for support can be resubmitted. To learn more about HIT Governance, including the guiding principles for project selection, please visit the HIT Governance website, or contact Kevin Greenwood, Director, Health IT Initiatives & Portfolio, at KTG3H@uvahealth.org. Read more on Connect.

Leadership

Hall Named Administrator of Perioperative Services for UVA Medical Center

Elizabeth Hall, MBA, began her role as Administrator of Perioperative Services for UVA Medical Center on Nov. 26. Hall has served as the Interim Administrator for Periop for the past six months. During that time, she oversaw the opening of the Periop unit at the new Orthopedic Center at Ivy Road, the addition of three operating rooms at UVA Medical Center and the ongoing integration of the Monticello Community Surgery Center into UVA Health. That surgery center made headlines recently when Newsweek named it one of America’s Best Ambulatory Surgery Centers 2023. Read more on Connect.

Happenings

Holiday Wreath Auction Now Open

Bidding closes Monday, Dec. 5 | The UVA Cancer Center Wreath Auction is back after a hiatus due to COVID. This year, wreath auctions will occur at the Emily Couric Clinical Cancer Center (ECCCC) and UVA Cancer Center Augusta. UVA Health provided wreath bases, and volunteers donated their creativity. Check out the auction site, and bid today. All proceeds go toward helping cancer patients who face barriers to accessing treatment.

Physicians and APPs: Get a New Provider Directory Headshot

Physicians and advanced practice providers can get a new or updated headshot taken for the provider directory on the dates listed below. No appointment is needed. The shoot should take 10 minutes or less. Please bring a white coat if you have one; if not, one will be provided.

• McKim Hall | Ground Floor | Room G045
  • Tuesday, Nov. 29 | 8-11 a.m.
  • Tuesday, Dec. 6 | 1-4 p.m.
  • Friday, Dec. 16 | noon-3 p.m.
  • Wednesday, Dec. 21 | 7-10 a.m.
• 57 Beam Lane, Fishersville, VA, 22939 | First-floor conference room  
  • Wednesday, Nov. 30 | 10 a.m.-3 p.m.

Providers: Please make sure your online profile is accurate, up to date, and complete — including a provider profile video. Details and scheduling.

2022 UVA Legislative Forum

Tuesday, Nov. 29 | 12:15-1:15 p.m. | Alumni Hall Ballroom | 211 Emmet St. South |Hosted by President James Ryan and the UVA Office of State Government Relations, the forum will feature delegates and senators from central Virginia who will share their perspectives about the 2023 Session of the General Assembly, including issues relevant to higher education, healthcare, and the local community. A portion of the event will be dedicated to Q&A. Parking available in UVA's Central Grounds Parking Garage (400 Emmet St. South). For more information, contact Alexis Ehrhardt in the Office of the Senior Vice President for Operations & State Government Relations, at 434.297.5948 or alexise@virginia.edu.

Next ARD Town Hall Will Focus on Clinic Support Implementation

Wednesday, Nov. 30 | noon-12:45 p.m. | The Ambulatory Role Delineation (ARD) Project team will convene its third virtual town hall. Directors, managers, and team members who provide clinic support are invited to ask questions, share ideas, and provide feedback to the project team. Advance questions are encouraged and may be submitted to ambulatoryroledelineation@uvahealth.org. The Webex link will be emailed to directors and managers to share and is posted on the project intranet page.

Earn Hoos Well Rewards in 2022

Deadline: Wednesday, Nov. 30 | This is your final opportunity to earn Hoos Well rewards in 2022. From the health assessment to challenges to journeys in the portal, there are lots of opportunities for you to earn rewards while improving your well-being.

Upcoming Holiday Meals and Events

This year, UVA Health is taking the opportunity at our end-of-year celebration to showcase the E (for equity) in our ASPIRE values. Together, we are fostering an environment of belonging that promotes justice, equity, diversity, inclusion, and unity throughout UVA Health and within the communities we serve. Let’s celebrate our culture by promoting these values. The decor and food theme for this year’s celebrations will be Mediterranean, so come by during the times below to participate in the fun.

• End-of-Year Celebrations
  • Sunday, Dec. 4 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria
  • Monday, Dec. 5 | 11 a.m.-2 p.m. | UVA Fontaine Research Park
  • Tuesday, Dec. 6 | 11 a.m.-2 p.m. | UVA Orthopedic Center Ivy Road
  • Wednesday, Dec. 7 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria
  • Off-site UVA Health offices | Details will be shared by location.
  • Uteam to-go (pre-boxed meals) will be provided for departments unable to attend. Managers must order in advance and arrange for pick up. To order, email UteamtoGoDec7@uvahealth.org no later than 5 p.m. on Friday, Dec. 2.
• Christmas Day meals | Sunday, Dec. 25 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria | A free meal will be provided to team members who are working on Christmas Day and show their ID badges.

Prostate Cancer Support Group | Sharing Our Strength

Starts Tuesday, Dec. 6 | 6:30-7:30 p.m. | University Baptist Church | 1223 West Main St. | The Emily Couric Clinical Cancer Center is offering an in-person and virtual prostate cancer support group. The group, led by UVA Health oncology social workers, will create a safe environment in which patients support one another. A follow-up session will occur on Jan. 3, 2023. To participate virtually, please provide an email address when registering. A video link will be sent before the first session. To register, contact Gwenevere Milton at 434.297.4870.

Season’s Treatings Toy Drive

Deadline: Friday. Dec. 9 | UVA Children’s and the Human Resources Rewards & Recognition team are joining forces once again for this year’s Season’s Treatings Toy Drive. Support UVA Children’s by purchasing items from its Amazon digital wish list by Dec. 9. Purchased items will be mailed to the UVA Child Life Department. Questions? Contact Child Life Department (1215 Lee St., 7th Floor 7809, Charlottesville, VA, 22908) at 434.409.7107. Thank you for helping make the season brighter for our patients and families at UVA Children’s!

Appreciation

Celebrating Native American Heritage Month

As we close out the month of November, we’d like to recognize Native American Heritage Month by honoring the important history and countless contributions of Native Americans to our nation. A complex and challenging history, this month reminds us to continually support and share the stories of Native American tribes — both historical and present day. At UVA Health, our hope is to acknowledge, bring awareness to, and celebrate the history, life experiences, and contributions of the Native American Community at UVA Health and broader society. Together, we strive to enhance the quality of our diversity and increase our commitment to community and health equity, education, patient care, and research.

We invite you to reflect on these questions and prompts from our Office of Diversity and Community Engagement on Native American heritage:

• What does it mean to honor and celebrate culture and tradition?
• Why is it important to represent diverse and contemporary Native American voices, experiences and perspectives?
• What are the risks of telling just one version or just one perspective of a story? What actions can we take to make sure we center history and stories on many perspectives?
• In what ways can art teach someone about the culture and life of another?
• What experiences do you carry with you and how do they shape you?
• Why are traditions important?

Take a moment to reflect on who or what has influenced you and helped shape your voice. We’re grateful for our team members with Native American heritage and stand alongside them advocating for the proper honoring of their culture and histories and for improved access to healthcare for all.

PREVIOUS UPDATES

Wednesday, Nov. 23, 2022

Happy Thanksgiving to the UVA Health Family

We have much to be grateful for during this season of gratitude, starting with our 16,000 UVA Health team members who put patients at the center of everything we do. Please accept our heartfelt thanks for your compassion, contributions, and care that you deliver for each other and for our patients. We wish you a very safe, healthy, and happy Thanksgiving holiday. Watch a special holiday message from UVA Health leadership. 

Reminder: Those Working Thanksgiving Can Enjoy a Complimentary Meal in the Cafe

Thursday, Nov. 24 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria | Thank you for caring for patients and keeping UVA Health running during the holiday! Here is what will be offered to team members who are working Thanksgiving Day:

• Herb-roasted turkey breast with pan gravy
• Fresh smashed red bliss potatoes
• Traditional dressing
• Green bean casserole
• Sweet potato casserole
• Assorted sliced pie 

Leadership

Medical Center CEO Blog: Thanks, Reflection, and Cranberry Sauce

In her new Vision and Voice blog post, Wendy Horton, Medical Center CEO, sends appreciation to the UVA Health team for always being at the ready. “Your talents and dedication represent the very best of humankind, and we’re beyond grateful for you,” she wrote. Read more.

Operations

Parking and Transportation Modifications for the Thanksgiving Holiday

The University Transit Service bus and Health System Transit shuttle service will not operate on Thanksgiving Day (Nov. 24) or Friday, Nov. 25. Team members may park in the South Garage on Crispell Drive and 11th Street Garage (level D and above only) on those days. The Medical Center Courtesy Shuttle will operate on the weekend schedule, running every 60 minutes from 7:20 a.m. to 7:45 p.m. UtoCar will operate normally.

UVA Health Update on Hiatus

There will be no UVA Health Update on Friday due to the Thanksgiving holiday. The Update will resume on Monday, Nov. 28.

Monday, Nov. 21, 2022

UVA Medical Center to Serve Thanksgiving Meals to Those Working on the Holiday

Thursday, Nov. 24 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria | Team members on duty can enjoy a delicious complimentary meal. Thank you for caring for patients and keeping UVA Health running during the holiday!

Save the Date | Other Upcoming Holiday Events

• End of Year Celebrations
  • Sunday, Dec. 4 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria
  • Monday, Dec. 5 | 11 a.m.-2 p.m. | UVA Fontaine Research Park
  • Tuesday, Dec. 6 | 11 a.m.-2 p.m. | UVA Orthopedic Center Ivy Road
  • Wednesday, Dec. 7 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria
  • Off-site UVA Health offices | Details will be shared by location 
  • Uteam to-go (pre-boxed meals) will be provided for departments unable to attend. Managers must order in advance and arrange for pick up.

• Christmas Day meals | Sunday, Dec. 25 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria | A free meal will be provided to team members who are working on Christmas Day and show their ID badges.

COVID-19

Current Patient Census (as of 1:19 p.m. Nov. 21)

Workforce Impact (as of 4:30 a.m. Nov. 21)
UVA Health team members affected and on leave

(Information source: UVA Health Data Portal)
COVID-19 Dashboard | COVID-19 Resources

Patient Care

Iodinated Contrast Update: Supplies Have Improved for Commonly Used Products

• Readily Available | Omnipaque 350 mg/ml and Visipaque 270 mg/ml in the standard 100 ml vial size
• Inconsistently Available | Vials in smaller sizes (e.g. 10-50 ml) and lower concentrations (e.g. 180 mg/ml or 240 mg/ml)
• Key Lessons Learned | We can improve care while avoiding waste. With that goal in mind, care providers should continue to do the following:
  • Use the multi-dosing technique and standard operating procedures to minimize waste of iodinated contrast in low usage areas where 10-50 mL vial use was typical while these continue to be unavailable.
  • Order CT scans with “Radiologist to recommend IV contrast” (note: the BPA will be turned off).

Outpatient Drug Shortage Alert: GLP-1 Receptor Agonists 

There is a national shortage of multiple GLP-1 and GLP-1/GIP receptor agonist therapies that are approved for the use of type 2 diabetes and obesity. Shortages are impacting all UVA pharmacies, local pharmacies, and mail-order pharmacies. Impacted agents include Semaglutide, Dulaglutide, and Tirzepatide. The shortages are expected to continue for several months and may worsen and/or extend to other similar therapies. Providers should keep this shortage in mind for patients on these therapies currently and when initiating GLP-1 receptor agonist medication for patients. UVA Pharmacy will provide updates as they become available or are needed. Find more details on Connect.

Operations

Compliance Reminder: All Team Members Must Have Proof of Flu Vaccination on File in VaxTrax by Friday, Dec. 2

Team members who receive their flu shot through Employee Health will automatically have their documentation entered into VaxTrax. Those who receive their vaccinations at other locations — including UVA Health clinics that use Epic — can get their documentation entered into VaxTrax by dropping it off at Employee Health (400 Brandon Ave. in Charlottesville) or emailing it to fluvax@hscmail.mcc.virginia.edu. Documentation must include two patient identifiers (example: name and date of birth).

Final Days: Walk-In Clinics and Flu Shot Appointments For Team Members

• Walk-In Clinics (No appointment needed)
  • Wednesday, Nov. 23 | 7:30 a.m.-4 p.m. | Employee Health
  • Wednesday, Nov. 30 | 7:30 a.m.-4 p.m. | Employee Health
  • Thursday, Dec. 1 | 3-7 p.m. | Medical Center Dining Conference Rooms

• Vaccination Appointments | Monday-Friday | Employee Health
  • Schedule a Pfizer bivalent COVID vaccination in Vaxtrax. (Team members can receive the flu shot at the same time, if desired.)
  • Schedule a flu vaccine alone by calling Employee Health at 434.924.2013.   

Decorate Your Area for the Holidays With Safety in Mind

With the approach of the holiday season, there are specific decor guidelines that should be observed to ensure safety for all:

• Decorations in common areas must either be cleanable and cleaned after use or discarded after the holiday season.
• Artificial trees are permissible; however, natural trees are prohibited.
• Lights are allowed as long as they are UL listed and in good condition.

Read the full list of guidelines on Connect. Should you have any fire-safety questions concerning decorations, please call Clay Ottinger at 434.982.6420 or Mark Breeden at 434.924.9389. For infection control, please call 434.924.0260. 

Construction Alerts

• Closures in Lee Street Garage | Through Tuesday, Nov. 29 | The top level (E) of the garage and select spaces on Levels C and D will be closed for critical repairs to expansion joints. The total impact is 155 spaces. Patients will be directed to park in the 11th Street Garage during overflow times, which may cause traffic congestion. It is not anticipated that team members who park in the 11th Street Garage will be impacted. Signage to prevent parking in the impacted spaces will be placed in advance.
• McKim Hall Cooling | Monday, Nov. 28, to Friday, Dec. 16 | McKim Hall, First Floor | During this time, construction personnel and equipment will be moving through McKim Hall and cooling will not be available while this work is being performed. More detailed information will be provided to team members whose offices are directly affected.

Leadership

Strategic Plan Virtual Coffee Talk With Jason Lineen, Chief Strategy Officer

Grab your coffee and learn more about UVA Health’s first enterprisewide strategic plan, One Future Together | Hope and Health for All, by joining a virtual coffee talk session with Jason Lineen, Chief Strategy Officer. Jason will share plan details and discuss how we will work together to implement the plan to achieve our mission of transforming health and inspiring hope for all Virginians and beyond. Don’t miss this great opportunity to join in the conversation about UVA Health’s bright future. All UVA Health team members are invited to attend:

• Monday, Nov. 28 | noon-1 p.m.
• Monday, Dec. 12 | noon-1 p.m.

Space is limited. Please email Peggy Pasternak at PSP3P@uvahealth.org to RSVP.

November Ambulatory Operations Progress Report Issued Today

Ambulatory Operations leadership reports that significant progress was made across our key Ambulatory transformation projects this month. Highlights include: 

• Ambulatory Role Delineation Project | Updates to clinic support roles have started to roll out across clinics. 
• One Team United on Access | Training is underway for the specialties in Wave 1, a sign that the first go-live is just around the corner. 

Read more on the Ambulatory Operations website.

Human Resources

Recommended Training: Active Attacker Prevention and Response 

Available in Workday | All team members are encouraged to complete this seven-minute learning module. Thinking in advance about what you would do in an active attacker situation could enhance your safety. This Department of Safety and Security training video discusses Run-Hide-Fight, the UVA Alerts emergency notification process, and the importance of reporting warning behaviors that can precede a violent attack. All academic employees and UVA Health team members are encouraged to view the training video via Workday. For additional information, visit the Police Department, Emergency Management, and Threat Assessment websites. For questions and in-person training requests email safety@virginia.edu. Read more on Connect.

Community

Give to the Commonwealth of Virginia Campaign

Through Monday, Dec. 19 | The annual Commonwealth of Virginia Campaign (CVC) is an opportunity for UVA team members to support nonprofits doing important work in the Charlottesville area and across the state. In the past 24 years, UVA employees have raised $18 million, surpassing not only every Virginia college and university but all state agencies. Contribute today. Learn more on Connect.

Happenings

Flourish Holiday Sale 

Tuesday, Nov. 22 | 9 a.m.-4 p.m | Breast Care Center | Shoppers can get 25% off the entire boutique (excluding durable medical equipment). Additionally, enjoy a free gift with a $50 purchase. 

2022 UVA Legislative Forum

Tuesday, Nov. 29 | 12:15-1:15 p.m. | Alumni Hall Ballroom | 211 Emmet St. South | Hosted by President James Ryan and the UVA Office of State Government Relations, the forum will feature delegates and senators from central Virginia who will share their perspectives about the 2023 Session of the General Assembly, including issues relevant to higher education, healthcare, and the local community. A portion of the event will be dedicated to Q&A. Parking available in UVA's Central Grounds Parking Garage (400 Emmet St. South). For more information, contact Alexis Ehrhardt in the Office of the Senior Vice President for Operations & State Government Relations, at 434.297.5948 or alexise@virginia.edu.

Next ARD Town Hall Will Focus on Clinic Support Implementation 

Wednesday, Nov. 30 | noon-12:45 p.m. | The Ambulatory Role Delineation (ARD) Project team will convene its third virtual town hall. Directors, managers, and team members who provide clinic support are invited to ask questions, share ideas, and provide feedback to the project team. Advance questions are encouraged and may be submitted to ambulatoryroledelineation@uvahealth.org. The Webex link will be emailed to directors and managers to share and is posted on the project intranet page.

Earn Hoos Well Rewards in 2022

Deadline: Wednesday, Nov. 30 | This is your final opportunity to earn Hoos Well rewards in 2022. From the health assessment to challenges to journeys in the portal, there are lots of opportunities for you to earn rewards while improving your well-being.

FEAP Webinar: How to Manage Sadness, Self-Criticism, and That Desire to Just Curl Up in a Ball

Thursday, Dec. 8 | noon-1 p.m. | Register. 

2023 Dr. Martin Luther King Jr. University of Virginia Health System Award

Due Friday, Dec. 9 | 4 p.m. | This award is presented to a student, faculty, or staff member of the health system who embodies Dr. Martin Luther King's values and teachings in cultural competence, healthcare disparities, or fostering an environment of inclusiveness, in accordance with the institution's mission and values. To nominate, please email a completed packet including a nomination form and letter of support in a Word document or PDF to Margaret Natter Bernhardt, dtm3fq@uvahealth.org. Questions? Call 434.297.7013. Read more on Connect.

Season’s Treatings Toy Drive

Deadline: Friday. Dec. 9 | UVA Children’s and the Human Resources Rewards & Recognition team are joining forces once again for this year’s Season’s Treatings Toy Drive. Support UVA Children’s by purchasing items from its Amazon digital wish list by Dec. 9. Purchased items will be mailed to the UVA Child Life Department. Questions? Contact Child Life Department (1215 Lee St., 7th Floor 7809, Charlottesville, VA, 22908) at 434.409.7107. Thank you for helping make the season brighter for our patients and families at UVA Children’s!

2022 Education Benefit Deadlines

Please submit your education benefit request by the following dates to ensure payment in 2022.

• Academic Division: Friday, Dec. 9
• Medical Center: Tuesday, Dec. 20 

Requests submitted after these dates may not count toward your 2022 limits. Visit the Education Benefits webpage for additional info on education benefits.

Appreciation

South Tower Illuminates for Those Who Were Killed and Injured in Tragic Shooting

Lights of the South Tower will shine blue and orange through Friday, Nov. 25, to honor the lives of Devin Chandler, Lavel Davis, Jr., and D’Sean Perry, as well as the two students injured in the shooting, Mike Hollins and Marlee Morgan. On Saturday, a memorial service was held in John Paul Jones Arena in which thousands attended and many more watched at off-site locations or online. University Hospital hosted viewing locations in the lobby and Dining Conference Rooms for those who wished to watch while working or visiting. During the ceremony, football teammates offered happy memories, UVA leaders spoke of overcoming grief, and others expressed a variety of emotions through speech, song, and video. More coverage of the event from UVA Today:

• Laughter, Tears Fill Memorial for D’Sean Perry, Lavel Davis Jr., Devin Chandler
• Range of Emotions on Display By Those Who Attended UVA Memorial Service
• Video: Lives Remembered
• Photos: An Emotional Tribute to Slain University of Virginia Students

Friday, Nov. 18, 2022

Memorial Service and Reflection Planned for Saturday

An all-University memorial service will be held at 3:30 p.m. on Saturday, Nov. 19, in John Paul Jones Arena. The service will offer an opportunity to come together as a community to honor the lives of Devin Chandler, Lavel Davis, Jr., and D’Sean Perry, as well as the two students injured in the shooting, Mike Hollins and Marlee Morgan. The event is open to all. Details and alternative viewing locations are below. The South Tower will be lit in orange and blue through Friday, Nov. 25, to honor the students. Read more about the service on Connect. 

Memorial service viewing locations

• Grounds
  • John Paul Jones Arena | Doors will open at 2 p.m. Seating will be on a first-come, first-served basis. 
  • Overflow seating | Overflow seating will be available at Klöckner Stadium (dress appropriately since seating is outside) and in Old Cabell Hall Auditorium. These venues will open at 2 p.m.
• UVA Medical Center
  • Dining Conference Rooms | Doors open at 3 p.m.
  • University Hospital lobby
• Community
  • Mt. Zion First African Baptist Church | 105 Lankford Ave. | Doors open at 2 p.m. 
• Online
  • Livestream | The ceremony will be livestreamed at virginia.edu.

FEAP: Drop-In Virtual Support

Monday, Nov. 21 | 10:30-11:30 a.m. | The Faculty & Employee Assistance Program (FEAP) is offering additional opportunities for support in the wake of the deadly shooting on Grounds. Please register for this virtual, drop-in session in advance, and you will receive a confirmation email with instructions to join the meeting. Learn more. 

UVA Health Leaders Recommend Active Attacker Prevention and Response Training

In a message sent today, UVA Health leaders encouraged all team members to complete a seven-minute learning module – Active Attacker Prevention and Response Training – that is available through Workday. Designed to ensure team members stay as safe as possible during an active attacker event, this video module discusses the Run-Hide-Fight model, the UVA Alerts emergency notification process, and the importance of reporting warning behaviors that can precede a violent attack. The training can be accessed through this link: Active Attacker Prevention and Response Training. Read more on Connect.

COVID-19

Current Patient Census (as of 1:34 p.m. Nov. 18)

Workforce Impact (as of 4:30 a.m. Nov. 18)
UVA Health team members affected and on leave

(Information source: UVA Health Data Portal)
COVID-19 Dashboard | COVID-19 Resources

Provider Update: COVID-19 Therapy Options for Non-Hospitalized Patients

The transmission of variants likely to be resistant to currently used anti-SARS-CoV-2 monoclonal antibodies (i.e., bebtelovimab and Evusheld) is rapidly increasing in our region. When prescribing COVID-19 therapeutics to eligible patients, an alternative approach may be required due to loss of monoclonal antibody activity. Options:

• Nirmatrelvir plus ritonavir (Paxlovid) is our preferred treatment option, and there is no significant evidence that emerging strains are resistant to this antiviral. Drug interactions may limit use in some patients, but many interactions can be safely managed. Contact a pharmacist for help, or try one of these resources: Liverpool COVID-19 Interactions Checker or PAXLOVID Patient Eligibility Screening Checklist and Drug Interaction Tool. Severe renal or liver disease may limit use in other patients, however, a small number of adult patients with severe or end-stage renal disease may be able to access Paxlovid through a clinical trial (contact CovidTrialsUVA@hscmail.mcc.virginia.edu or 855.882.5334 for more information).
• Remdesivir (Veklury) is another antiviral option at UVA. However, treatment must be administered intravenously over three consecutive days. Patients can be referred for remdesivir treatment in the UVA Special Pathogens Clinic (Epic order “Ambulatory Referral for COVID Infusion”).
• Bebtelovimab is currently an alternative option for those unable to take Paxlovid. It is expected, however, that the FDA will withdraw this drug in the near future once the majority of circulating strains are considered resistant. The situation is being monitored closely and additional updates will be provided as more information becomes available.
• Molnupiravir (Lagevrio) may be a consideration for non-pregnant adult patients, but due to lower effectiveness, should only be considered when other therapies are not an option.
• Pre-Exposure prophylaxis with tixagevimab plus cilgavimab (Evusheld) can still be offered to eligible immunocompromised patients or those with a contraindication to vaccination for the time being. However, it is important to encourage patients to continue to use other mitigation strategies, such as vaccination (if eligible), avoidance of contact with those who are ill, and masks and hand hygiene for additional protection. This drug may also be withdrawn by the FDA. Updates will be provided as new information becomes available.

 To learn more about therapeutic options, please refer to these documents:

• Statement on Omicron Subvariants
• COVID-19 Pre-Exposure Prophylaxis and Specific Therapy for Adult Outpatients

Patient Care

Outpatient Drug Shortage Alert: GLP-1 Receptor Agonists 

There is a national shortage of multiple GLP-1 and GLP-1/GIP receptor agonist therapies that are approved for the use of type 2 diabetes and obesity. Shortages are impacting all UVA pharmacies, local pharmacies, and mail-order pharmacies. Impacted agents include Semaglutide, Dulaglutide, and Tirzepatide. The shortages are expected to continue for several months and may worsen and/or extend to other similar therapies. Providers should keep this shortage in mind for patients on these therapies currently and when initiating GLP-1 receptor agonist medication for patients. UVA Pharmacy will provide updates as they become available or are needed. Find more details on Connect.

Operations

PolicyTech Updates and Reminders 

UVA Health’s first dedicated document-management system, PolicyTech, launched last month. Here are a few updates and reminders:

• What moved?
  • Clinical and operational documents, including policies, clinical guidelines, protocol orders, and procedures, have been moved to PolicyTech.
• How do I access PolicyTech? 
  • PolicyTech can be accessed by using the desktop icon located on all health system computers.
  • Users are encouraged to start using PolicyTech and to become familiar with the system. While documents are still available on KnowledgeLink, access will be sunsetted in the near future.
  • Some users are experiencing access issues. Accreditation is aware of this and is working on a solution. Email PolicyTechAdmin@uvahealth.org if you are having problems accessing PolicyTech.
• What if I have more questions?
  • FAQs and other educational tools are available on the PolicyTech website. 
  • Further questions? Email PolicyTechAdmin@uvahealth.org.

Construction Alerts

• Closures in Lee Street Garage | Through Tuesday, Nov. 29 | The top level (E) of the garage and select spaces on Levels C and D will be closed for critical repairs to expansion joints. The total impact is 155 spaces. Patients will be directed to park in the 11th Street Garage during overflow times, which may cause traffic congestion. It is not anticipated that team members who park in the 11th Street Garage will be impacted. Signage to prevent parking in the impacted spaces will be placed in advance.
• McKim Hall Cooling | Monday, Nov. 28, to Friday, Dec. 16 | McKim Hall, First Floor | During this time, construction personnel and equipment will be moving through McKim Hall and cooling will not be available while this work is being performed. More detailed information will be provided to team members whose offices are directly affected.

Leadership

Just Posted: Integration Intel Interview Features Chief Strategy Officer Jason Lineen

In a new interview, UVA Health Chief Strategy Officer Jason Lineen provides an overview of UVA Health’s new strategic plan and the significant momentum already underway across UVA Community Health (UVACH) since it became wholly owned by UVA Health 17 months ago. Read more on Connect.

Human Resources

HSA and FSA Accounts Transitioning to Fidelity

Effective Jan. 1, 2023, Fidelity will become UVA's administrator for Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA). Please pay attention to emails you receive from both UVA HR and Fidelity, as you will be required to take important action. Read details and action steps. 

Community

Give to the Commonwealth of Virginia Campaign

Through Monday, Dec. 19 | The annual Commonwealth of Virginia Campaign (CVC) is an opportunity for UVA team members to support nonprofits doing important work in the Charlottesville area and across the state. In the past 24 years, UVA employees have raised $18 million, surpassing not only every Virginia college and university but all state agencies. Contribute today. Learn more on Connect.

Happenings

Shopping Events

• University Hospital Gift Shop | Open on Saturday, Nov. 19 | 10 a.m.-2 p.m. | The Gift Shop located in the lobby of University Hospital will be open this Saturday, an extra day for visitors and team members to make purchases.
• Flourish Holiday Sale | Shoppers can get 25% off the entire boutique (excluding durable medical equipment) on the following days. Additionally, enjoy a free gift with a $50 purchase. 
  • Monday, Nov. 21 | 9 a.m.-4 p.m. | Emily Couric Clinical Cancer Center
  • Tuesday, Nov. 22 | 9 a.m.-4 p.m | Breast Care Center

Save the Date | Upcoming Holiday Meals and Events

• Thanksgiving Day meals | Thursday, Nov. 24 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria | A free meal will be provided to team members who are working on Thanksgiving Day and show their ID badges.
• End of Year Celebrations
  • Sunday, Dec. 4 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria
  • Monday, Dec. 5 | 11 a.m.-2 p.m. | UVA Fontaine Research Park
  • Tuesday, Dec. 6 | 11 a.m.-2 p.m. | UVA Orthopedic Center Ivy Road
  • Wednesday, Dec. 7 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria
  • Off-site UVA Health offices | Details will be shared by location 
  • Uteam to-go (pre-boxed meals) will be provided for departments unable to attend. Managers must order in advance and arrange for pick up.
• Christmas Day meals | Sunday, Dec. 25 | 11 a.m.-2 p.m., 6-8 p.m., 11 p.m.-1:30 a.m. | University Hospital Cafeteria | A free meal will be provided to team members who are working on Christmas Day and show their ID badges.

2022 UVA Legislative Forum

Tuesday, Nov. 29 | 12:15-1:15 p.m. | Alumni Hall Ballroom | 211 Emmet St. South | Hosted by President James Ryan and the UVA Office of State Government Relations, the forum will feature delegates and senators from central Virginia who will share their perspectives about the 2023 Session of the General Assembly, including issues relevant to higher education, healthcare, and the local community. A portion of the event will be dedicated to Q&A. Parking available in UVA's Central Grounds Parking Garage (400 Emmet St. South). For more information, contact Alexis Ehrhardt in the Office of the Senior Vice President for Operations & State Government Relations, at 434.297.5948 or alexise@virginia.edu.

Earn Hoos Well Rewards in 2022

Deadline: Wednesday, Nov. 30 | This is your final opportunity to earn Hoos Well rewards in 2022. From the health assessment to challenges to journeys in the portal, there are lots of opportunities for you to earn rewards while improving your well-being.

Appreciation

South Tower Goes Purple for Prematurity Awareness

Thursday, Nov. 17, was World Prematurity Day, and the South Tower was illuminated in purple to raise awareness of premature births. Team members in the Neonatal Intensive Care Unit also wore purple to recognize the day. According to the March of Dimes, 380,000 babies in the U.S. are born early each year, which may cause complications and long-term health problems. Thank you to our teams who deliver and care for premature babies and set them on a path for success, even though they arrived earlier than planned. 

PREVIOUS UPDATES

Wednesday, Nov. 16, 2022

Support Services for Team Members

As we process the week’s tragic events, some team members may want to speak with a professional counselor or access other support services. The UVA Faculty & Employee Assistance Program (FEAP) is available for support. FEAP provides confidential trauma counseling and crisis support services to all members of our community.

• Virtual 1:1 and Group Sessions | If you would like to meet in a virtual and confidential 1:1 same-day session, call FEAP at 434.243.2643.
• On-Site, In-Person Support | FEAP counselors will be available on Grounds for in-person consultations. Additional sessions will be added throughout the week. Details.
• Online Resources | The FEAP for You website has many different types of support resources available.
• For Managers and Supervisors | FEAP counselors can assist with employee emotional, behavioral, and mental health concerns, including requests for critical incident response. FEAP also can attend team meetings to provide information about FEAP support for faculty and staff. Leaders interested in scheduling a group critical incident debriefing session may contact FEAP’s Crisis and Care Coordinator at 434.955.8305.
• For Mental Health Emergencies | Call 434.230.9704 (regional crisis line) or dial 988 (national number).

Please do not hesitate to reach out to FEAP for support. Visit the Human Resources website for the latest counseling support news.

COVID-19

Current Patient Census (as of 1:05 p.m. Nov. 16)

Workforce Impact (as of 4:30 a.m. Nov. 16)
UVA Health team members affected and on leave

(Information source: UVA Health Data Portal)
COVID-19 Dashboard | COVID-19 Resources

Operations

Flu Shot Update: Additional Walk-In Clinics Scheduled; Deadlines Approaching

• Upcoming Deadlines
  • Flu Shot Exemption Requests Due | Friday, Nov. 18 | Details.
  • Vaccination Compliance Deadline | Friday, Dec. 2 | Proof of vaccination must be on file in VaxTrax by Dec. 2. Team members who receive their flu shot through Employee Health will automatically have their documentation entered into VaxTrax. Those who receive their vaccinations at other locations — including UVA Health clinics that use Epic — can get their documentation entered into VaxTrax by dropping it off at Employee Health (400 Brandon Ave. in Charlottesville) or emailing it to fluvax@hscmail.mcc.virginia.edu. Documentation must include two patient identifiers (example: name and date of birth).
• Walk-In Flu Shot Clinics (*indicates newly scheduled clinic)
  • Thursday, Nov. 17 | 2-5 p.m. | Medical Center Dining Conference Rooms
  • *Wednesday, Nov. 23 | 7:30 a.m.-4 p.m. | Employee Health
  • *Wednesday, Nov. 30 | 7:30 a.m.-4 p.m. | Employee Health
  • Thursday, Dec. 1 | 3-7 p.m. | Medical Center Dining Conference Rooms
• Vaccination Appointments | Monday-Friday | Employee Health
  • Schedule a Pfizer bivalent COVID vaccination in Vaxtrax. (Team members can receive the flu shot at the same time, if desired.)
  • Schedule a flu vaccine alone by calling Employee Health at 434.924.2013.

Construction Alerts

• Closures in Lee Street Garage | Through Tuesday, Nov. 29 | The top level (E) of the garage and select spaces on Levels C and D will be closed for critical repairs to expansion joints. The total impact is 155 spaces. Patients will be directed to park in the 11th Street Garage during overflow times, which may cause traffic congestion. It is not anticipated that team members who park in the 11th Street Garage will be impacted. Signage to prevent parking in the impacted spaces will be placed in advance.
• McKim Hall Cooling | Monday, Nov. 28, to Friday, Dec. 16 | McKim Hall, First Floor | During this time, construction personnel and equipment will be moving through McKim Hall and cooling will not be available while this work is being performed. More detailed information will be provided to team members whose offices are directly affected.

Change: HIT Now Reviewing and Approving Technology Proposals Annually

Deadline: Friday, Jan. 13, 2023 | As recently announced, Health Information and Technology (HIT) is no longer accepting and reviewing technology proposals on a rolling basis and has switched to an annual intake cycle. This change aligns with annual budgeting, organizational priorities, and strategic goals. Team members should analyze technology needs and potential acquisitions for the coming fiscal year and submit proposal(s) no later than Jan. 13, 2023, for consideration for the fiscal year 2024 portfolio. Proposals that were not previously selected for support can be resubmitted. To learn more about HIT Governance, including the guiding principles for project selection, please visit the HIT Governance website, or contact Kevin Greenwood, Director, Health IT Initiatives & Portfolio, at KTG3H@uvahealth.org. Read more on Connect.

Ambulatory

Next ARD Town Hall Will Focus on Clinic Support Implementation

Wednesday, Nov. 30 | noon-12:45 p.m. | The Ambulatory Role Delineation (ARD) Project team will convene its third virtual town hall. Directors, managers, and team members who provide clinic support are invited to ask questions, share ideas, and provide feedback to the project team. Advance questions are encouraged and may be submitted to ambulatoryroledelineation@uvahealth.org. The Webex link will be emailed to directors and managers to share and is posted on the project intranet page.

Leadership

Strategic Plan Virtual Coffee Talk With Jason Lineen, Chief Strategy Officer

Grab your coffee and learn more about UVA Health’s first enterprisewide strategic plan, One Future Together | Hope and Health for All, by joining a virtual coffee talk session with Jason Lineen, Chief Strategy Officer. Jason will share plan details and discuss how we will work together to implement the plan to achieve our mission of transforming health and inspiring hope for all Virginians and beyond. Don’t miss this great opportunity to join in the conversation about UVA Health’s bright future. All UVA Health team members are invited to attend:

• Monday, Nov. 28 | noon-1 p.m.
• Monday, Dec. 12 | noon-1 p.m.

Space is limited. Please email Peggy Pasternak at PSP3P@uvahealth.org to RSVP.

A Few Spots Remain: Breakfast With the CEO

McKim Hall, Room 3001 | A few slots are left for Dr. Craig Kent’s upcoming breakfast and conversation events. These small-group breakfasts are a great opportunity for team members to share their experiences and offer ideas to help shape the future of our organization. Sign up.

Human Resources

2022 Education Benefit Deadlines

Please submit your education benefit request by the following dates to ensure payment in 2022.

• Academic Division: Friday, Dec. 9
• Medical Center: Tuesday, Dec. 20

Requests submitted after these dates may not count toward your 2022 limits. Visit the Education Benefits webpage for additional info on education benefits.

Happenings

Physicians and APPs: Get a New Provider Directory Headshot

Physicians and advanced practice providers can get a new or updated headshot taken for the provider directory on the dates listed below. No appointment is needed. The shoot should take 10 minutes or less. Please bring a white coat if you have one; if not, one will be provided.

• McKim Hall | Ground Floor | Room G045
  • Thursday, Nov. 17 | 2-5 p.m.
  • Tuesday, Nov. 29 | 8-11 a.m.
  • Tuesday, Dec. 6 | 1-4 p.m.
  • Friday, Dec. 16 | noon-3 p.m.
  • Wednesday, Dec. 21 | 7-10 a.m.
• 57 Beam Lane, Fishersville, VA, 22939 | First-floor conference room  
  • Wednesday, Nov. 30 | 10 a.m.- 3 p.m.

Providers: Please make sure your online profile is accurate, up to date, and complete — including a provider profile video. Details and scheduling.

The Therapeutic Use of Self in the Land of ALS

Thursday, Nov. 17 | noon-1 p.m. | Pinn Hall Conference Auditorium | Jim Plews-Ogan, MD, Associate Professor Emeritus in Pediatrics, retired in March 2022 due to a diagnosis of amyotrophic lateral sclerosis (ALS), commonly known as Lou Gehrig’s disease. Dr. Plews-Ogan discusses “The Therapeutic Use of Self in the Land of ALS” in this 2022 McGehee Lecture. Learn more.

Shopping Events

• University Hospital Gift Shop | Open on Saturday, Nov. 19 | 10 a.m.-2 p.m. | The Gift Shop located in the lobby of University Hospital will be open this Saturday, an extra day for visitors and team members to make purchases.
• Flourish Holiday Sale | Shoppers can get 25% off the entire boutique (excluding durable medical equipment) on the following days. Additionally, enjoy a free gift with a $50 purchase.
  • Monday, Nov. 21 | 9 a.m.-4 p.m. | Emily Couric Clinical Cancer Center
  • Tuesday, Nov. 22 | 9 a.m.-4 p.m | Breast Care Center

Save the Date: End of the Year Celebration

Dec. 4-7 | Mark your calendar for the End of the Year celebration for all UVA Health and Community Health locations. Details to come.

Season’s Treatings Toy Drive

Deadline: Friday. Dec. 9 | UVA Children’s and the Human Resources Rewards & Recognition team are joining forces once again for this year’s Season’s Treatings Toy Drive. Support UVA Children’s by purchasing items from its Amazon digital wish list by Dec. 9. Purchased items will be mailed to the UVA Child Life Department. Questions? Contact Child Life Department (1215 Lee St., 7th Floor 7809, Charlottesville, VA, 22908) at 434.409.7107. Thank you for helping make the season brighter for our patients and families at UVA Children’s!

2023 Dr. Martin Luther King Jr. University of Virginia Health System Award

Due Friday, Dec. 9 | 4 p.m. | This award is presented to a student, faculty, or staff member of the health system who embodies Dr. Martin Luther King's values and teachings in cultural competence, healthcare disparities, or fostering an environment of inclusiveness, in accordance with the institution's mission and values. To nominate, please email a completed packet including a nomination form and letter of support in a Word document or PDF to Margaret Natter Bernhardt, dtm3fq@uvahealth.org. Questions? Call 434.297.7013. Read more on Connect.

Appreciation

Varney Receives Educator Award for Excellence in Academics

The Obesity Medicine Association (OMA) recently announced their 2022 award winners at its Overcoming Obesity conference. The six OMA Awards are presented annually to clinicians whose outstanding achievements are deserving of special recognition. Among the recipients was our very own Cate Varney, DO, who received the Steelman-Seim Educator Award for Excellence In Academics. Dr. Varney’s nominators wrote, “She is extremely active on social media (specifically Twitter), whereby she is constantly advocating for patients and activating those colleagues in [obesity medicine] to work closely with their local senators and congressional leaders in affecting change for access to various elements and care for the treatment of obesity; she is clearly a role model!” Please join us in congratulating Dr. Varney on this amazing accolade and in thanking her for caring and advocating for our patients. We are proud of you!

Monday, Nov. 14, 2022

Special Edition: Response to Last Night’s Tragic Events

We are deeply saddened by the devastating impact last night’s active shooter event has had on our team members and our community.  We send profound sympathies to the families of those whose lives were senselessly taken by such an egregious act of violence. Our top priority is the safety and security of our team members, patients, and visitors. We will do everything possible to keep UVA Health the safest place to work, study, visit, and receive care. Information regarding outpatient clinics, hospital and retail pharmacy operations, visitor policy, parking, and security measures can be found here and on Connect. Normal operations will resume Tuesday, Nov. 15.

Contacts for Questions

Any questions related to medical center operations should be directed to OfficeoftheCEOoftheMedicalCenter@hscmail.mcc.virginia.edu. Questions related to emergency management or other security measures should be directed to healthsystemem@virginia.edu.

FEAP Support Is Available

Support is available to those who need it. Counseling resources are available for all team members through the Faculty and Employee Assistance Program (FEAP). To schedule an appointment, call 434.243.2643 or request an appointment on the FEAP website. 

Find Need-to-Know Information on the Medical Center Status Board

For the latest on operational updates, clinic statuses, and team member reporting, visit and bookmark the Medical Center Status Board at uvahealth.com/weather. 

Stay Informed: How to Sign up for UVA Alerts

All members of the University community with a valid UVA email are automatically enrolled to receive emergency emails when there is an imminent threat or hazard. To receive emergency text alerts, team members can add mobile phone numbers to their UVA Alerts account. Members of the public can subscribe to UVA text alerts by texting "UVA" to 226787. Learn more and register.

Operations

Construction Alert | Closures in Lee Street Garage

Through Tuesday, Nov. 29 | The top level (E) of the garage and select spaces on Levels C and D will be closed for critical repairs to expansion joints. The total impact is 155 spaces. Patients will be directed to park in the 11th Street Garage during overflow times, which may cause traffic congestion. It is not anticipated that team members who park in the 11th Street Garage will be impacted. Signage to prevent parking in the impacted spaces will be placed in advance.

Happenings

Tonight’s Employee Resource Group Meet and Greet Canceled

Monday, Nov. 14 | This event, hosted by the Black Faculty and Staff Employee Resource Group in partnership with the Office of Diversity and Community Engagement, has been canceled. Contact Halima Walker at hsg8k@uvahealth.org with questions. 

ROSE Closet Canceled

Tuesday, Nov. 15 | The next Reusable Office Supply Exchange (ROSE) Supply Closet will be held in January 2023. 

Appreciation

Gratitude Amidst Grief

Thank you to our security, law enforcement, first responders, care providers, and Emergency Management team for your vigilant dedication to protecting our community and keeping us informed during last night’s horrific events. We will get through this heartbreaking situation by sticking together and working as a team. It will take time to heal, and it will take all of us. Thank you to everyone in the UVA community for coming together and supporting each other. 

Events like these can be difficult to process, and the Faculty & Employee Assistance Program (FEAP) is here to offer support and help you cope with the effects of trauma. FEAP offers same-day appointments at 434.243.2643. Learn more. 

Friday, Nov. 11, 2022

Team Member Advisory: Severe Flu Season Ahead; Get Vaccinated Now

According to Hospital Epidemiologist Costi Sifri, MD, and the Employee Health team, there are four top reasons why team members should get their flu shot without delay:

1. The flu season is already on a fast track | In its latest Weekly Influenza Activity Report, the Virginia Department of Health notes that our state’s influenza-like illnesses activity level is “very high.”
2. More people are expected to get the flu this year | Due to COVID lockdowns and widespread use of masks and hand sanitizers, very few people had the flu over the last two years, and immunity levels within our communities have dropped. Lower immunity levels, coupled with the return of indoor gatherings and the lifting of masking restrictions, raise concern for a very busy flu season. The U.S. is already seeing a large surge in cases of respiratory syncytial virus (RSV), and Australia had a very severe winter flu season (which occurred during our summer).
3. Everyone wants to enjoy the year-end holidays | The holidays are just weeks away, and getting vaccinated is the best way to celebrate them flu-free. Because it takes several weeks for the flu vaccine to become fully effective, the time to act is now.
4. UVA Health offers team members easy access to flu shots | Employee Health is conducting walk-in clinics and scheduling flu shots by appointment:

• Walk-in Flu Shot Clinics | Medical Center Dining Conference Rooms
  • Saturday, Nov. 12 | 3-7 p.m.
  • Thursday, Nov. 17 | 2-5 p.m.
  • Thursday, Dec. 1 | 3-7 p.m.
• Vaccination Appointments | Monday-Friday | Employee Health
  • Schedule a Pfizer bivalent COVID vaccination in Vaxtrax. (Team members can receive the flu shot at the same time, if desired.)
  • Schedule flu vaccine alone by calling Employee Health at 434.924.2013.

Upcoming Deadlines:

• Flu Shot Exemption Requests Due | Friday, Nov. 18 | Details.
• Vaccination Compliance Deadline | Friday, Dec. 2 | Proof of vaccination must be on file at Employee Health. Team members who receive their flu shot at a location other than Employee Health must drop off their documentation at Employee Health (400 Brandon Ave. in Charlottesville) or email it to fluvax@hscmail.mcc.virginia.edu. Documentation must include two patient identifiers (example: name and date of birth).      

New: COVID and Respiratory Viral Testing FAQs

As respiratory viral season has arrived and the threat of COVID remains, the lab has developed a detailed FAQ document to help providers and care teams understand what testing options are available from the lab for COVID-19, RSV, and influenza. The FAQ includes testing timelines and estimated costs to patients.

COVID-19

Current Patient Census (as of 12:19 p.m. Nov. 11)

Workforce Impact (as of 4:30 a.m. Nov. 11)
UVA Health team members affected and on leave

(Information source: UVA Health Data Portal)
COVID-19 Dashboard | COVID-19 Resources

Operations

Medical Center and UPG Offer PTO Cash Outs

• Info for Medical Center Team Members: Medical Center team members with over 40 hours of paid time off (PTO) may request a PTO cash out through Sunday, Nov. 13. Cash-out process instructions were sent via email on the morning of Nov. 3 and are available on the UVA Payroll website. Team members can receive help completing the PTO cash-out process directly in Workday from Workday Digital Assist. Refer to Medical Center Human Resources Policy No. 315 for details on the PTO benefit.
• Info for UPG Team Members: UPG team members with over 80 hours of accrued PTO may submit a PTO cash-out request of up to 40 hours Nov. 17-27. Instructions will be sent via email and will be available in the Workday announcements section starting Nov. 17. Refer to the UPG Leaves of Absence Policy for details about the UPG PTO leave benefit.

Construction Alert | Closures in Lee Street Garage

Monday, Nov. 14, to Tuesday, Nov. 29 | The top level (E) of the garage and select spaces on Levels C and D will be closed for critical repairs to expansion joints. The total impact is 155 spaces. Patients will be directed to park in the 11th Street Garage during overflow times, which may cause traffic congestion. It is not anticipated that team members who park in the 11th Street Garage will be impacted. Signage to prevent parking in the impacted spaces will be placed in advance.

Shopper Alert | UVA Hospital Gift Shop Will Be Open Next Two Saturdays

The Gift Shop located in the lobby of University Hospital will be open 10 a.m.-2 p.m. on Nov. 12 and 19.

Outtakes Cafe Pilots New Hours

New hours: 7:45 a.m.-5 p.m. | Outtakes Cafe in the Emily Couric Clinical Cancer Center is piloting new hours. Please share this information with patients and team members.

Human Resources

Final Call | Complete the 2022 Engagement Survey Before 11:59 p.m. Tonight!

Deadline: Friday, Nov. 11 | Today is the last day to complete this year’s engagement survey. While our participation rates are high, having more team members respond will enable the surveys to better reflect our areas of strength and opportunities for improvement. As of today:

• Press Ganey 2022 UVA Health Engagement Survey: 75% participation
• AAMC StandPoint Survey: 83% participation

To take the survey, check your email for a personalized invitation, or team members (excluding School of Medicine faculty) can access the Press Ganey survey here.  UVA School of Medicine faculty is participating in the Association of American Medical Colleges’ Standpoint Faculty Engagement Survey, and all other team members are participating in the Press Ganey survey. In a Nov. 10 message, UVA Health senior leadership said, “Thank you to the many thousands who have taken the time to complete the survey. For those who have yet to share their thoughts, now is the time.” Read the full message on Connect.

Submit Nominations Now | Uteam Member of the Month

Deadline: 15th of every month | This program recognizes team members each month for their outstanding service to UVA Health and commitment to our ASPIRE values. Any team member, patient, or visitor may nominate an eligible team member, including individuals from UVA Medical Center, School of Medicine, School of Nursing, and UVA Physicians Group. Nominate a colleague.

Earn Hoos Well Rewards in 2022

Deadline: Wednesday, Nov. 30 | This is your final opportunity to earn Hoos Well rewards in 2022. From the health assessment to challenges to journeys in the portal, there are lots of opportunities for you to earn rewards while improving your well-being.

Happenings

Next Week | Wear Blue on World Diabetes Day

Monday, Nov. 14 | Team members are asked to wear blue to raise awareness about World Diabetes Day,  which promotes the importance of coordinated action to confront diabetes as a global health issue. “Education to protect tomorrow” is the theme of World Diabetes Day 2022. The campaign focuses on the need for better access to quality diabetes education for health professionals and people living with diabetes. One in 10 adults around the world — 537 million people — now live with diabetes, and an estimated one in nine people will have it by 2030. This projected growth is increasing pressure on healthcare professionals to provide the best possible diabetes care. When did you last update your diabetes knowledge? Read more on Connect.

National Lung Cancer Awareness Month Events

Lung cancer is the leading cause of cancer death, with only 24% of lung cancers diagnosed in their earliest stages. The five-year survival rate increases as much as 90% when lung cancer is found early through screening. Lung cancer screening is 100% covered for eligible patients by Medicare, Medicaid, and most commercial insurances, including UVA’s team member coverage. Stop by these locations to receive free gifts, quit kits, and to learn more about lung cancer screening during National Lung Cancer Awareness Month:

• Monday, Nov. 14 | 9 a.m.-4 p.m. | Emily Couric Clinical Cancer Center lobby
• Tuesday, Nov. 15 | 9 a.m.-4 p.m. | University Hospital Cafeteria

ROTC’s 24-Hour Vigil

3 p.m. Monday, Nov. 14, to 3 p.m. Tuesday, Nov. 15 | McIntire Amphitheater | Cadets and midshipmen from the University of Virginia’s Reserve Officers' Training Corps (ROTC) units will hold a 24-hour vigil to remember prisoners of war (POW) and those missing in action (MIA). Groups of four will silently march, changing shifts every four hours. A ceremony will follow the conclusion of the vigil. Read more.

Employee Resource Group Meet and Greet

Monday, Nov. 14 | 6-8:30 p.m. | Dining Conference Rooms | Hosted by the Black Faculty and Staff Employee Resource Group in partnership with the Office of Diversity and Community Engagement. Participating groups include Latin X Employee Resource Group, Black Faculty Staff Employee Resource Group, Disability Advocacy Committee, Virginia Network for Women, Military Veterans Employee Resource Group, Organization of Employees from Africa, LGBTQ Committee, and the Transgender and LGBTQ Advisory Committee. Please contact Halima Walker, hsg8k@uvahealth.org for more information.

ROSE Program | Drop-Off or Pick Up Reusable Office Supplies

Tuesday, Nov. 15 | 9:30 a.m.-2 p.m. | Medical Center Dining Conference Rooms 1 and 2 | The Reusable Office Supply Exchange (ROSE) Program is a free service that collects new or gently used office supplies. The ROSE Supply Closet is available monthly for dropping off office supplies or taking what you need. The inventory includes a variety of supplies, like envelopes, staplers, and desk lamps. Read more on Connect.

The Therapeutic Use of Self in the Land of ALS

Thursday, Nov. 17 | noon-1 p.m. | Pinn Hall Conference Auditorium | Jim Plews-Ogan, MD, Associate Professor Emeritus in Pediatrics, retired in March 2022 due to a diagnosis of amyotrophic lateral sclerosis (ALS), commonly known as Lou Gehrig’s disease. Dr. Plews-Ogan discusses “The Therapeutic Use of Self in the Land of ALS” in this 2022 McGehee Lecture. Learn more.

Flourish Holiday Sale

Shoppers can get 25% off the entire boutique (excluding durable medical equipment) on the following days. Additionally, enjoy a free gift with a $50 purchase.

• Monday, Nov. 21 | 9 a.m.-4 p.m. | Emily Couric Clinical Cancer Center
• Tuesday, Nov. 22 | 9 a.m.-4 p.m | Breast Care Center

2022 UVA Legislative Forum

Tuesday, Nov. 29 | 12:15-1:15 p.m. | Alumni Hall Ballroom | 211 Emmet St. South |Hosted by President James Ryan and the UVA Office of State Government Relations, the forum will feature delegates and senators from central Virginia who will share their perspectives about the 2023 Session of the General Assembly, including issues relevant to higher education, healthcare, and the local community. A portion of the event will be dedicated to Q&A. Parking available in UVA's Central Grounds Parking Garage (400 Emmet St. South). For more information, contact Alexis Ehrhardt in the Office of the Senior Vice President for Operations & State Government Relations, at 434.297.5948 or alexise@virginia.edu.

Appreciation

Thank You to Our Veterans

Veterans Day, observed annually on Nov. 11, is a federal holiday for honoring military veterans who served in the United States Armed Forces. There are many veterans who work here at UVA Health and, in honor of the holiday, we asked team members to send in their photos. Their roles in the military are as wide and varied as they are at UVA Health. We are lucky to call you colleagues.

Thank you to veterans Jennifer Rademacher, Darren Montieth, David Callender, J. Lee White, Jeremy Sibiski, Christopher Joseph, John Cramer, Wesley Gass, Samantha Hobbs, Bea Clifford, Mark Weathers, Keegan McCauley, Lee Morris, Richard Ridge, Richard Westphal, George Stetkevych, Gretchen Wiersma, Daniel Griffith, and Greg Farish for sharing their photos and stories. You can see them — and read about their service — on Connect . If you’re a veteran and would like to be included, please email a uniformed photo to uvaconnect@virginia.edu along with your name, branch of service, rank, and dates served. We'll be updating this page as more photos come in.

On Friday, Nov. 11, UVA Health senior leadership sent a special message honoring our veterans, saying, “At UVA Health, we have more than 251 individuals who currently serve in military reserve units or formerly served on active duty. We are grateful to these veterans who work among us providing for a more diverse community in which we all benefit — team members and patients alike.”

Thank you to all veterans, here at UVA Health and across the Commonwealth, country, and world, for your sacrifice and service. We owe you a debt that can never be repaid.

PREVIOUS UPDATES

Wednesday, Nov. 9, 2022

Erik Shannon Named CEO of UVA Community Health

On Tuesday, Nov. 8, Erik Shannon was named CEO of UVA Community Health. He has been the interim CEO of UVA Community Health for the past 12 months, during which time his leadership has effectively and swiftly helped integrate UVA Community Health into UVA Health. He played a key role in immediately stabilizing the UVA Community Health team and creating a culture of engagement and transparency across the organization. Read more on Connect.

COVID-19

Current Patient Census (as of 1:49 p.m. Nov. 9)

Workforce Impact (as of 4:30 a.m. Nov. 9)
UVA Health team members affected and on leave

(Information source: UVA Health Data Portal)
COVID-19 Dashboard | COVID-19 Resources

Patient Care

New: COVID and Respiratory Viral Testing FAQs

As respiratory viral season has arrived and the threat of COVID remains, the lab has developed a detailed FAQ document to help providers and care teams understand what testing options are available from the lab for COVID-19, RSV, and influenza. The FAQ includes testing timelines and estimated costs to patients.

Operations

Construction Alert | Closures in Lee Street Garage

Monday, Nov. 14, to Tuesday, Nov. 29 | The top level (E) of the garage and select spaces on Levels C and D will be closed for critical repairs to expansion joints. The total impact is 155 spaces. Patients will be directed to park in the 11th Street Garage during overflow times, which may cause delays. It is not anticipated that team members who park in the 11th Street Garage will be impacted. Signage to prevent parking in the impacted spaces will be placed in advance.

Leadership

Medical Center CEO Blog: Thank You for Your Service, Veterans! 

Now just two days away, Veterans Day will give us an opportunity to honor our team members who served (and continue to serve!) in the United States Armed Forces. In her new Vision and Voice blog post, Wendy Horton, Medical Center CEO, expresses her appreciation for those who have selflessly served our nation to protect our freedoms. “We’re deeply grateful for a special group that consistently shines in their service, courage, and dedication to their patients and colleagues,” she notes. “I’m honored to work alongside you.”

Reminder: Veterans, Send Us Your Photo and Story

Deadline: Thursday, Nov. 10 | If you're a UVA Health team member who is also a veteran, we would like to include you in celebration posts on Connect and in the UVA Health Update on Nov. 11. To participate, email a photo of you in uniform and send the below information to uvaconnect@virginia.edu.

• Name, title, job at UVA Health?
• In which branch did you serve? What was your rank? When did you serve? What was your job in the military?
• What does Veterans Day mean to you?
• How did your military experience impact your role in healthcare? Does it affect how you care for patients, conduct research, or train students?

State of the School of Medicine Address

Thursday, Nov. 10 | 5-6 p.m. | Claude Moore Medical Education Auditorium (Room 3110) | School of Medicine Dean Melina Kibbe will reflect on the past year in this annual address. 

Starting Next Week: Strategic Plan Virtual Coffee Talks With Jason Lineen, Chief Strategy Officer

Grab your coffee and learn more about UVA Health’s first enterprise-wide strategic plan, One Future Together | Hope and Health for All, by joining a virtual coffee talk session with Jason Lineen, Chief Strategy Officer. Jason will share details of our plan and discuss how we will work together to put the strategic plan in action to achieve our mission of transforming health and inspiring hope for all Virginians and beyond. Don’t miss this great opportunity to join in the conversation about UVA Health’s bright future. All UVA Health team members are invited to attend:

• Monday, Nov. 14 | 7-8 a.m.
• Monday, Nov. 28 | noon-1 p.m.
• Monday, Dec. 12 | noon-1 p.m.

Space is limited. Please email Peggy Pasternak at PSP3P@uvahealth.org to RSVP.

Human Resources 

Complete the 2022 Engagement Survey Now!

Deadline: Friday, Nov. 11 | Only two days remain for this year’s engagement survey, and the latest numbers indicate participation is rising, but we still need more team members to participate:

• Press Ganey 2022 UVA Health Engagement Survey: 70% participation
• AAMC StandPoint Survey: 82% participation

To take the survey, check your email for a personalized invitation, or team members (excluding School of Medicine Faculty) can access the Press Ganey survey here. UVA School of Medicine faculty is participating in the Association of American Medical Colleges’ Standpoint Faculty Engagement Survey, and all other team members are participating in the Press Ganey survey.

Medical Center and UPG Offer PTO Cash Outs

• Info for Medical Center Team Members: Medical Center team members with over 40 hours of paid time off (PTO) may request a PTO cash out through Sunday, Nov. 13. Cash-out process instructions were sent via email on the morning of Nov. 3, and are available on the UVA Payroll website. Team members can receive help completing the PTO cash-out process directly in Workday from Workday Digital Assist. Refer to Medical Center Human Resources Policy No. 315 for details on the PTO benefit. 
• Info for UPG Team Members: UPG team members with over 80 hours of accrued PTO may submit a PTO cash-out request of up to 40 hours Nov. 17-27 (note: updated dates). Instructions will be sent via email and will be available in the Workday announcements section starting Nov. 17. Refer to the UPG Leaves of Absence Policy for details about the UPG PTO leave benefit.

Community

Give to the Commonwealth of Virginia Campaign

Through Monday, Dec. 19 | The annual Commonwealth of Virginia Campaign (CVC) is an opportunity for UVA team members to support nonprofits doing important work in the Charlottesville area and across the state. In the past 24 years, UVA employees have raised $18 million, surpassing not only every Virginia college and university but all state agencies. Contribute today. Learn more on Connect.

Happenings

Physicians and APPs: Get a New Provider Directory Headshot

Physicians and advanced practice providers who need a headshot (or updated one) for the provider directory are invited to stop by to get their photo taken. No appointment is needed. The shoot should take 10 minutes or less. Please bring a white coat if you have one; if not, one will be provided.

McKim Hall | Ground Floor | Room G045

• Friday, Nov. 11 | 11:30 a.m.-2:30 p.m. 
• Thursday, Nov. 17 | 2-5 p.m. 
• Tuesday, Nov. 29 | 8-11 a.m.

57 Beam Lane, Fishersville, VA, 22939 | First-floor conference room  

• Wednesday, Nov. 30 | 10 a.m.- 3 p.m.

Providers: Please make sure your online profile is accurate, up to date, and complete — including a provider profile video. Details and scheduling. 

Only Two Days Left to Submit a Leonard W. Sandridge Outstanding Contributor Awards Nomination 

Deadline: Friday, Nov. 11 | Nominations are closing for the Leonard W. Sandridge Outstanding Contributor Awards. This award recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. Currently employed, salaried, and non-probationary University staff, classified staff, UPG staff, UVA Health team members, and Contingent Workers (UVA Foundation, Aramark, Morrisons) are eligible for consideration. Faculty are ineligible for this award. Honorees will receive a $1,000 monetary award and an engraved gift. Nominate.

Submit Your Quality and Safety Improvement Project for the 2023 Virginia Patient Safety Summit

Deadline: Sunday, Nov. 13 | The Virginia Hospital and Healthcare Association Center for Healthcare Excellence is now accepting submissions of quality and safety improvement projects, which will be shared as videos at the virtual 2023 Virginia Patient Safety Summit on Feb. 23. Interested individuals should visit this link for more information about the process and to submit your intent to participate by Sunday, Nov. 13. The initial step only requires a few basic project details, and those who sign up will receive an email on Wednesday, Nov. 16, to schedule a time to record their project video in January 2023.  Project videos will be available on-demand during and after the Summit. Contact Kristie Burnette at kburnette@vhha.com with questions.

Next Week: Wear Blue on World Diabetes Day

Monday, Nov. 14 | Team members are asked to wear blue to raise awareness about World Diabetes Day, which promotes the importance of coordinated action to confront diabetes as a global health issue. “Education to protect tomorrow” is the theme of World Diabetes Day 2022. The campaign focuses on the need for better access to quality diabetes education for health professionals and people living with diabetes. One in 10 adults around the world — 537 million people — now live with diabetes, and an estimated one in nine people will have it by 2030. This projected growth is increasing pressure on healthcare professionals to provide the best possible diabetes care. When did you last update your diabetes knowledge? 

National Lung Cancer Awareness Month Events

Lung cancer is the leading cause of cancer death, with only 24% of lung cancers diagnosed in their earliest stages. The five-year survival rate increases as much as 90% when lung cancer is found early through screening. Lung cancer screening is 100% covered for eligible patients by Medicare, Medicaid, and most commercial insurances, including UVA’s team member coverage. Stop by these locations to receive free gifts, quit kits, and to learn more about lung cancer screening during National Lung Cancer Awareness Month: 

• Monday, Nov. 14 | 9 a.m.-4 p.m. | Emily Couric Clinical Cancer Center lobby
• Tuesday, Nov. 15 | 9 a.m.-4 p.m. | University Hospital Cafeteria

Employee Resource Group Meet and Greet

Monday, Nov. 14 | 6-8:30 p.m. | Dining Conference Rooms | Hosted by the Black Faculty and Staff Employee Resource Group in partnership with the Office of Diversity and Community Engagement. Participating groups include Latin X Employee Resource Group, Black Faculty Staff Employee Resource Group, Disability Advocacy Committee, Virginia Network for Women, Military Veterans Employee Resource Group, Organization of Employees from Africa, LGBTQ Committee, and the Transgender and LGBTQ Advisory Committee. Please contact Halima Walker, hsg8k@uvahealth.org for more information.

The Therapeutic Use of Self in the Land of ALS

Thursday, Nov. 17 | noon-1 p.m. | Pinn Hall Conference Auditorium and Zoom | Jim Plews-Ogan, MD, Associate Professor Emeritus in Pediatrics, retired in March 2022 due to a diagnosis of amyotrophic lateral sclerosis (ALS), commonly known as Lou Gehrig’s disease. Dr. Plews-Ogan discusses “The Therapeutic Use of Self in the Land of ALS” in this 2022 McGehee Lecture. No registration required. Learn more.

School of Nursing Information Session: Advanced Practice Registered Nurse & Doctor of Nursing Practice

Thursday, Nov. 17 | 6-7 p.m. | Zoom | RSVP.

2023 Dr. Martin Luther King, Jr., University of Virginia Health System Award

Due Friday, Dec. 9 | 4 p.m. | This award is presented to a student, faculty, or staff member of the health system who embodies Dr. Martin Luther King's values and teachings in cultural competence, healthcare disparities, or fostering an environment of inclusiveness, in accordance with the institution's mission and values. To nominate, please email a completed packet including a nomination form and letter of support in a Word document or PDF to Margaret Natter Bernhardt, dtm3fq@uvahealth.org. Questions? Call 434.297.7013. Read more on Connect.

Appreciation

5 West Celebrates Big Milestone: 1-Year Without a CLABSI

Congratulations is in order for 5 West because they recently celebrated one year without a central line-associated bloodstream infection (CLABSI)! Ava Speciale, RN, Nurse Manager, credits “attention and dedication to standard practices”and “rigorous review of device necessity and early removal” for their success. She says the ironclad teamwork on the unit is what made this milestone possible. “The 5 West nurses, techs, and health unit coordinators work together as a team and are diligent in their adherence to all elements of the CLABSI prevention bundle. 5 West Leadership (nurse manager/assistant nurse manager) serve as champions and lead unit-based leadership review of metrics with support from our Be Safe quality improvement coach. The 5 West clinical nurse specialist practices with a focused review of device necessity and partners with other providers to maintain device days below benchmark for like units. A special shout out to Kristi Wilkins from the CLABSI coalition for her expertise and consulting in particularly complex maintenance challenges.” Thank you to the entire 5 West team for keeping our patients safe, and congratulations on reaching this fantastic milestone!

Monday, Nov. 7, 2022

Engagement Survey Enters Its Final Week

Deadline: Friday, Nov. 11 | Survey participation numbers continue to rise. Here are the latest results:

• Press Ganey 2022 UVA Health Engagement Survey: 68% participation
• AAMC StandPoint Survey: 78% participation

If you haven’t completed the confidential survey yet, now is the time. Survey feedback will help chart our course for transformational change, so everyone’s participation matters. To take the survey, check your email for a personalized invitation, or team members (excluding School of Medicine Faculty) can access the Press Ganey survey here. UVA School of Medicine faculty is participating in the Association of American Medical Colleges’ Standpoint Faculty Engagement Survey, and all other team members are participating in the Press Ganey survey.

COVID-19

Current Patient Census (as of 2:05 p.m. Nov. 7)

Workforce Impact (as of 4:30 a.m. Nov. 7)
UVA Health team members affected and on leave

(Information source: UVA Health Data Portal)
COVID-19 Dashboard | COVID-19 Resources

Ambulatory

ARD Town Hall for Ambulatory Team Members

Wednesday, Nov. 9 | noon-12:45 p.m. | The Ambulatory Role Delineation (ARD) Project team will be hosting a virtual town hall to answer your biggest project questions and provide implementation support. Advance questions are encouraged! Please submit them to the project team at ambulatoryroledelineation@uvahealth.org. More information can be found on the project intranet page.

Operations

PolicyTech Update: Document Access Via KnowledgeLink to End Soon

Access to policies and clinical documents will shift from KnowledgeLink to PolicyTech in the next couple of weeks. In preparation for this shift, users are asked to begin learning and using the new PolicyTech system now. FAQs and training are available. Questions? Email PolicyTechAdmin@uvahealth.org.

Using PolicyTech:

• PolicyTech can be accessed through a desktop icon using your uvahealth.org email address.
• PolicyTech works with single sign-on shared workstations.
• For optimal document retrieval, use the search feature instead of browsing folders.

Issues and Requests:

• Work is underway to resolve access issues for non-Medical Center users.
• All requests for document revisions or uploads should be sent to the PolicyTech email box at PolicyTechAdmin@uvahealth.org.

Leadership

A Few Spots Remain: Breakfast With the CEO

McKim Hall, Room 3001 | A few slots are left for Dr. Craig Kent’s breakfast and conversation events in the coming months. These small-group breakfasts are a great opportunity for our teams to share their experiences and offer ideas to help shape the future of our organization. Sign up.

Happenings

National Lung Cancer Awareness Month Events

Lung cancer is the leading cause of cancer death, with only 24% of lung cancers diagnosed in their earliest stages. The five-year survival rate increases as much as 90% when lung cancer is found early through screening. Lung cancer screening is 100% covered for eligible patients by Medicare, Medicaid, and most commercial insurances, including UVA’s team member coverage. Stop by these locations to receive free gifts, quit kits, and to learn more about lung cancer screening during National Lung Cancer Awareness Month:

• Monday, Nov. 14 | 9 a.m.-4 p.m. | Emily Couric Clinical Cancer Center lobby
• Tuesday, Nov. 15 | 9 a.m.-4 p.m. | University Hospital Cafeteria

Refugee Mental Health and Adaptation

Wednesday, Nov. 9 | noon-1 p.m. | Virtual | The second in a four-part series for clinical providers and relevant community members to gain awareness of the unique challenges and resources for providing mental healthcare for refugee patients. Register.

Reminder: Veterans, Send Us Your Photo and Story

Deadline: Thursday, Nov. 10 | If you're a UVA Health team member who is also a veteran, we would like to include you in celebration posts on Connect and in the UVA Health Update on Nov. 11. To participate, email a photo of you in uniform and send the below information to uvaconnect@virginia.edu.

• Name, title, job at UVA Health?
• In which branch did you serve? What was your rank? When did you serve? What was your job in the military?
• What does Veterans Day mean to you?
• How did your military experience impact your role in healthcare? Does it affect how you care for patients, conduct research, or train students?

Leonard W. Sandridge Outstanding Contributor Awards Nomination Deadline Extended

New Deadline: Friday, Nov. 11 | Nominations are now being accepted for the Leonard W. Sandridge Outstanding Contributor Awards. This award recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. Currently employed, salaried, and non-probationary University staff, classified staff, UPG staff, UVA Health team members, and Contingent Workers (UVA Foundation, Aramark, Morrisons) are eligible for consideration. Faculty are ineligible for this award. Honorees will receive a $1,000 monetary award and an engraved gift. Nominate.

Next Week: Wear Blue on World Diabetes Day

Monday, Nov. 14 | Team members are asked to wear blue to raise awareness about World Diabetes Day,  which promotes the importance of coordinated action to confront diabetes as a global health issue. “Education to protect tomorrow” is the theme of World Diabetes Day 2022. The campaign focuses on the need for better access to quality diabetes education for health professionals and people living with diabetes. One in 10 adults around the world — 537 million people — now live with diabetes, and an estimated one in nine people will have it by 2030. This projected growth is increasing pressure on healthcare professionals to provide the best possible diabetes care. When did you last update your diabetes knowledge?

Employee Resource Group Meet and Greet

Monday, Nov. 14 | 6-8:30 p.m. | Dining Conference Rooms | Hosted by the Black Faculty and Staff Employee Resource Group in partnership with the Office of Diversity and Community Engagement. Participating groups include Latin X Employee Resource Group, Black Faculty Staff Employee Resource Group, Disability Advocacy Committee, Virginia Network for Women, Military Veterans Employee Resource Group, Organization of Employees from Africa, LGBTQ Committee, and the Transgender and LGBTQ Advisory Committee. Please contact Halima Walker, hsg8k@uvahealth.org for more information.

Submit Nominations Now: Uteam Member of the Month

Deadline: 15th of every month | This program recognizes team members each month for their outstanding service to UVA Health and commitment to our ASPIRE values. Any team member, patient, or visitor may nominate an eligible team member, including individuals from UVA Medical Center, School of Medicine, School of Nursing, and UVA Physicians Group. Nominate a colleague.

Burnout: Empowering Strategies for You and Your Team

Wednesday, Nov. 16 | noon-1 p.m. | Webinar | Studies show the top-five reasons for burnout relate to work environment and team functioning. This reward-eligible webinar will review the costs, driving dimensions, and stages of burnout, and dive into empowering strategies to wisely deploy limited energy and enter into a team conversation, as a team member or a manager. Learn more and register.

Appreciation

Thank You, Transport Team!

National Patient Transport Week (Nov. 6-12) is a week-long celebration designated for the first full week of November. Transporters are the feet and wheels of the Medical Center — they are a key component to patient flow through the hospital — and this week honors the team that moves patients, visitors, and equipment. A patient recently wrote to express gratitude, saying, “I wanted to show a little appreciation for your excellent service. Please continue to do the amazing care of a job that you do. You’re a very special group of people, and you’re appreciated more than you know.” Take a moment this week and thank our transport-team colleagues for their extraordinary work. They certainly deserve it!

Friday, Nov. 4, 2022

Night-Shift Teams Are Invited to a Fall Back Celebration

Early morning of Sunday, Nov. 6 | midnight-2 a.m. | University Hospital Cafeteria | As a thank you to those caring for patients over the longer-than-usual shift, UVA Health will be hosting a Fall Back Celebration as the time changes in the early morning hours on Sunday. Team members can enjoy food and raffle prizes and talk to representatives from the Rewards & Recognition team, Hoos Well, UVA Police/Safety & Security, and the Faculty & Employee Assistance Program. Leaders will deliver snack boxes to team members who are not able to come to the cafeteria. The Rewards & Recognition team will also deliver items to Pegasus, the Call Center, and the Cardiac Monitoring Unit. Learn more.

COVID-19

Current Patient Census (as of 1:49 p.m. Nov. 4)

Workforce Impact (as of 4:30 a.m. Nov. 4)
UVA Health team members affected and on leave

(Information source: UVA Health Data Portal)
COVID-19 Dashboard | COVID-19 Resources

Operations

Team Member Flu Vaccination Update: Exemption Request Deadline Is Nov. 18

• Team members who want to file an exemption request can find details here.
• Vaccination compliance deadline: Friday, Dec. 2
• Flu shots appointments can be scheduled at Employee Health Monday-Friday: 
  • Schedule Pfizer bivalent in Vaxtrax (Can receive flu vaccine at same time if desired.)
  • Schedule flu vaccine alone by calling the Employee Health Access Team 434.924.2013.

Upcoming Walk-in Flu Shot Clinics:

• ​​Medical Center Dining Conference Rooms
  • Saturday, Nov. 5 | 3-7 p.m.
  • Thursday, Nov. 10 | 3-7 p.m.
  • Saturday, Nov. 12 | 3-7 p.m.
  • Thursday, Nov. 17 | 2-5 p.m.
  • Thursday, Dec. 1 | 3-7 p.m.

• Quayle Learning Center, Battle Building
  • Tuesday, Nov. 8 | 1-5 p.m.

Main OR Instrument Washers Will be Unavailable Friday Night To Saturday Morning

All instrument washers in the Main Operating Room will be out of service from 9 p.m. Friday, Nov. 4, to 5 a.m. Saturday, Nov. 5. This scheduled downtime is part of the washer replacement project, which has also caused instrument backlogs and delays as work progresses. The next scheduled downtime is 4-8 a.m. Wednesday, Nov. 9, and the project is expected to be completed on Thursday, Nov. 10. The Central Sterile Services team is coordinating additional resources to help triage the most urgently needed items to maintain overall instrument flow. Continue to deliver dirty items to the decontamination area via the standard procedure.

Construction Alert | Closures in Lee Street Garage

Monday, Nov. 14, to Tuesday, Nov. 29 | The top level (E) of the garage and select spaces on Levels C and D will be closed for critical repairs to expansion joints. The total impact is 155 spaces. Patients will be directed to park in the 11th Street Garage during overflow times, which may cause delays. It is not anticipated that team members who park in the 11th Street Garage will be impacted. Signage to prevent parking in the impacted spaces will be placed in advance.

Shopper Alert: UVA Hospital Gift Shop Will Be Open This Saturday

The Gift Shop located in the lobby of University Hospital will be open 10 a.m.-2 p.m. select Saturdays in November: Nov. 5, 12, and 19.

FEAP: When You Need to Focus

Check out the Employee & Faculty Assistance Program’s "Tune as You Go" offerings with brief practices that help you reclaim and strengthen your focus. Explore focus-building exercises.

Ambulatory

ARD Town Hall for Ambulatory Team Members

Wednesday, Nov. 9 | noon-12:45 p.m. | The Ambulatory Role Delineation (ARD) Project team will be hosting a virtual town hall to answer your biggest project questions and provide implementation support. Advance questions are encouraged! Please submit them to the project team at ambulatoryroledelineation@uvahealth.org. More information can be found on the project intranet page.

Human Resources

Engagement Survey Enters Final Week – Here Are the Latest Numbers

Deadline: Friday, Nov. 11 | New participation numbers are in for this year’s engagement survey:

• Press Ganey 2022 UVA Health Engagement Survey: 66% participation
• AAMC StandPoint Survey: 74% participation

Survey feedback will help chart our course for transformational change, so everyone’s participation matters. If you haven’t completed the confidential survey yet, now is the time. To take the survey, check your email for a personalized invitation, or team members (excluding School of Medicine Faculty) can access the Press Ganey survey here. UVA School of Medicine faculty is participating in the Association of American Medical Colleges’ Standpoint Faculty Engagement Survey, and all other team members are participating in the Press Ganey survey.

Medical Center and UPG Offer PTO Cash Outs

• Info for Medical Center Team Members: Medical Center team members with over 40 hours of paid time off (PTO) may request a PTO cash out through Sunday, Nov. 13. Cash-out process instructions were sent via email on the morning of Nov. 3, and are available on the UVA Payroll website. Team members can receive help completing the PTO cash-out process directly in Workday from Workday Digital Assist. Refer to Medical Center Human Resources Policy No. 315 for details on the PTO benefit. 
• Info for UPG Team Members: UPG team members with over 80 hours of accrued PTO may submit a PTO cash-out request of up to 40 hours Nov. 17-27 (note: updated dates). Instructions will be sent via email and will be available in the Workday announcements section starting Nov. 17. Refer to the UPG Leaves of Absence Policy for details about the UPG PTO leave benefit.

Submit Nominations Now: Uteam Member of the Month

Deadline: 15th of every month | This program recognizes team members each month for their outstanding service to UVA Health and commitment to our ASPIRE values. Any team member, patient, or visitor may nominate an eligible team member, including individuals from UVA Medical Center, School of Medicine, School of Nursing, and UVA Physicians Group. Nominate a colleague.

Earn Hoos Well Rewards in 2022

Deadline: Wednesday, Nov. 30 | This is your final opportunity to earn Hoos Well rewards in 2022. From the health assessment to challenges to journeys in the portal, there are lots of opportunities for you to earn rewards while improving your well-being.

Submit Your Education Benefits Reimbursement Requests as Soon as Possible

Education benefit reimbursement requests are due on the below dates. If your reimbursements are not submitted by the following deadlines, there is no guarantee that you will receive reimbursements in calendar year 2022. Read tips for Medical Center on-time submissions. 

• Academic Division: Friday, Dec. 9
• Medical Center: Tuesday, Dec. 20

Happenings

Pancakes for Parkinson

Saturday, Nov. 5 | 9 a.m.-2 p.m. | UVA Lawn | This annual fundraiser is hosted by student volunteers raising money for the Michael J. Fox Foundation for Parkinson’s Research. Take a look at last year’s festivities.

Refugee Mental Health and Adaptation

Wednesday, Nov. 9 | noon-1 p.m. | Virtual | The second in a four-part series for clinical providers and relevant community members to gain awareness of the unique challenges and resources for providing mental healthcare for refugee patients. Register.

State of the School of Medicine Address

Thursday, Nov. 10 | 5-6 p.m. | Claude Moore Medical Education Auditorium (Room 3110) | School of Medicine Dean Melina Kibbe will reflect on the past year in this annual address. 

2022 Veterans Day Breakfast

Friday, Nov. 11 | 9-11 a.m. | Ern Commons, 567 McCormick Road | The UVA Military Veterans Employee Resource Group invites all veterans and active military personnel at UVA to enjoy a catered buffet breakfast as a thank you for their service. RSVP by 5 p.m. on Wednesday, Nov. 9, so the organizers can get an accurate headcount. Parking is available at the Slaughter Recreation Center (Parkmobile Zone: 5502).

Physicians and APPs: Get a New Provider Directory Headshot

McKim Hall | Ground Floor | Room G045 | Physicians and advanced practice providers who need a headshot (or updated one) for the provider directory are invited to stop by to get their photo taken. No appointment is needed. The shoot should take 10 minutes or less. Please bring a white coat if you have one; if not, one will be provided.

• Friday, Nov. 11 | 11:30 a.m.-2:30 p.m. 
• Thursday, Nov. 17 | 2-5 p.m. 
• Tuesday, Nov. 29 | 8-11 a.m.  

Leonard W. Sandridge Outstanding Contributor Awards Nomination Deadline Extended

New Deadline: Friday, Nov. 11 | Nominations are now being accepted for the Leonard W. Sandridge Outstanding Contributor Awards. This award recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. Currently employed, salaried, and non-probationary University staff, classified staff, UPG staff, UVA Health team members, and Contingent Workers (UVA Foundation, Aramark, Morrisons) are eligible for consideration. Faculty are ineligible for this award. Honorees will receive a $1,000 monetary award and an engraved gift. Nominate.

Employee Resource Group Meet and Greet

Monday, Nov. 14 | 6-8:30 p.m. | Dining Conference Rooms | Hosted by the Black Faculty and Staff Employee Resource Group in partnership with the Office of Diversity and Community Engagement. Participating groups include Latin X Employee Resource Group, Black Faculty Staff Employee Resource Group, Disability Advocacy Committee, Virginia Network for Women, Military Veterans Employee Resource Group, Organization of Employees from Africa, LGBTQ Committee, and the Transgender and LGBTQ Advisory Committee. Please contact Halima Walker, hsg8k@uvahealth.org for more information.

The Therapeutic Use of Self in the Land of ALS

Thursday, Nov. 17 | noon-1 p.m. | Pinn Hall Conference Auditorium | Jim Plews-Ogan, MD, Associate Professor Emeritus in Pediatrics, retired in March 2022 due to a diagnosis of amyotrophic lateral sclerosis (ALS), commonly known as Lou Gehrig’s disease. Dr. Plews-Ogan discusses “The Therapeutic Use of Self in the Land of ALS” in this 2022 McGehee Lecture. Learn more.

2022 UVA Legislative Forum

Tuesday, Nov. 29 | 12:15-1:15 p.m. | Alumni Hall Ballroom | 211 Emmet St. South | Hosted by President James Ryan and the UVA Office of State Government Relations, the forum will feature delegates and senators from central Virginia who will share their perspectives about the 2023 Session of the General Assembly, including issues relevant to higher education, healthcare, and the local community. A portion of the event will be dedicated to Q&A. Parking available in UVA's Central Grounds Parking Garage (400 Emmet St. South). For more information, contact Alexis Ehrhardt in the Office of the Senior Vice President for Operations & State Government Relations, at 434.297.5948 or alexise@virginia.edu.

Appreciation

VHHA Recruitment Campaign Features One of Our Own

The Virginia Hospital and Healthcare Association (VHHA) recently launched a promotional campaign, “On Board Virginia,” to attract clinical professionals to work at Virginia hospitals. The campaign features information about healthcare career paths, educational opportunities and incentives for students, an interactive hospital job board, information about Virginia hospitals, and the distinct features and amenities of communities across the state. Mesha Jones, RN, Ambulatory, and 2022 Nursing Professional Governance Organization President-Elect, was one of three individuals selected from across the state to offer testimonials in a series of videos. Watch the video featuring Mesha and learn about the campaign. Thank you for representing UVA Health so well, Mesha!

Wednesday, Nov. 2, 2022

Milestone | Epic Goes Live at UVA Health Haymarket and Prince William Medical Centers

In a Tuesday, Nov. 1, message to UVA Community Health team members, UVA Community Health Interim CEO Eric Shannon, UVA Health Chief Administrative Officer Mary Frances Southerland, and Chief Information and Technology Officer Robin Parkin wrote: “We are tremendously proud of the hard work each of you has contributed to reach this point. Our journey towards One UVA Health team is made possible because of you and your dedication.

“Integrating systems across UVA Health is crucial to coordinating care for our patients and creating synergies throughout. Working on the same applications such as Epic, our electronic medical record system, and under aligned policies and processes will support increased efficiencies between our hospitals and clinics, benefiting patients and team members. This step also paves the way for us to complete our integration of Culpeper in the coming months. Thank you again for your dedication towards this important step in our journey! We look forward to many more celebrations as we continue in our integration journey.”

COVID-19

Current Patient Census (as of 12:50 p.m. Nov. 2)

Workforce Impact (as of 4:30 a.m. Nov. 2)
UVA Health team members affected and on leave

(Information source: UVA Health Data Portal)
COVID-19 Dashboard | COVID-19 Resources

Ambulatory

ARD Town Hall for Ambulatory Team Members

Wednesday, Nov. 9 | noon-12:45 p.m. | The Ambulatory Role Delineation (ARD) Project team will be hosting a virtual town hall to answer your biggest project questions and provide implementation support. Advance questions are encouraged! Please submit them to the project team at ambulatoryroledelineation@uvahealth.org. More information can be found on the project intranet page.

Leadership

Medical Center CEO Blog: Thank You, Night-Shift Teams!

In her new Vision and Voice blog post, Wendy Horton, Medical Center CEO, provides details about the upcoming Fall Back Celebration, arranged to honor night-shift teams who will provide compassionate care straight through the longer-than-usual shift. Read more.

Sign Up Today: Strategic Plan Virtual Coffee Talks With Jason Lineen, Chief Strategy Officer

Grab your coffee and learn more about UVA Health’s first enterprise-wide strategic plan, One Future Together | Hope and Health for All,  by joining a virtual coffee talk session with Jason Lineen, Chief Strategy Officer. Jason will share details of our plan and discuss how we will work together to put the strategic plan in action to achieve our mission of transforming health and inspiring hope for all Virginians and beyond. Don’t miss this great opportunity to join in the conversation about UVA Health’s bright future. All UVA Health team members are invited to attend:

• Monday, Nov. 14 | 7-8 a.m.
• Monday, Nov. 28 | noon-1 p.m.
• Monday, Dec. 12 | noon-1 p.m.

Space is limited. Please email Peggy Pasternak at PSP3P@uvahealth.org to RSVP.

Human Resources

Engagement Survey Participation Is Rising — Here Are the Latest Numbers

Deadline: Friday, Nov. 11 | New participation numbers are in for this year’s engagement survey:

• Press Ganey 2022 UVA Health Engagement Survey: 64% participation
• AAMC StandPoint Survey: 73% participation

The majority of team members have provided feedback, but we still need everyone’s participation to help chart our course for transformational change. If you haven’t completed the confidential survey yet, now is the time. To take the survey, check your email for a personalized invitation, or team members (excluding School of Medicine Faculty) can access the Press Ganey survey here.  UVA School of Medicine faculty is participating in the Association of American Medical Colleges’ Standpoint Faculty Engagement Survey, and all other team members are participating in the Press Ganey survey.

Submit Nominations Now: Uteam Member of the Month

Deadline: 15th of every month | This program recognizes team members each month for their outstanding service to UVA Health and commitment to our ASPIRE values. Any team member, patient, or visitor may nominate an eligible team member, including individuals from UVA Medical Center, School of Medicine, School of Nursing, and UVA Physicians Group. Nominate a colleague.

Community

Give to the Commonwealth of Virginia Campaign

Through Monday, Dec. 19 | The annual Commonwealth of Virginia Campaign (CVC) is an opportunity for UVA team members to support nonprofits doing important work in the Charlottesville area and across the state. In the past 24 years, UVA employees have raised $18 million, surpassing not only every Virginia college and university but all state agencies. Contribute today. Learn more on Connect.

Happenings

Deadline Extension Available for 2022 Charles L. Brown Award Applications

Contact Jerel Jacobs at JJ9S@uvahealth.org no later than Friday, Nov. 4 | The Charles L. Brown Award for Patient Care Quality recognizes care teams who work to move our quality and patient safety efforts forward. Sponsored by the Department of Quality and Performance Improvement, this award offers a $10,000 prize for excellence in patient care. Apply here. Questions? Contact Jeff Lucas, Director, Performance Improvement, at 434.243.1755 or jl2bd@virginia.edu.

Burnout: Empowering Strategies for You and Your Team

Studies show the top-five reasons for burnout relate to work environment and team functioning. This reward-eligible webinar will review the costs, driving dimensions, and stages of burnout, and dive into empowering strategies to wisely deploy limited energy and enter into a team conversation, as a team member or a manager.

• Thursday, Nov. 3 | 3:30-4:30 p.m. | Learn more and register.
• Wednesday, Nov. 16 | noon-1 p.m. | Learn more and register.

2022 Virginia Film Festival

UVA Health is sponsoring two films at this year’s Virginia Film Festival:

• “Dani’s Twins” | Thursday, Nov. 3 | 5-6:30 p.m. | Culbreth Theatre | Details and tickets | This documentary challenges audiences to confront and overcome prejudices and assumptions about people with disabilities, while at the same time sharing a window into a remarkable couple’s unconventional and beautiful journey to parenthood.
• “Stay Awake” | Friday, Nov. 4 | 8-10:15 p.m. | The Paramount Theater | Details and tickets | The film illustrates scenarios familiar to households struggling with addiction through a sympathetic but watchful lens.

Schwartz Center Rounds | GRIT

Friday, Nov. 4 | noon-1 p.m. | Pinn Hall Auditorium | Join colleagues from across UVA Health for in-person Schwartz Center Rounds to reflect and share about how you are affected by your work. The goal of the program is to foster and support empathy, collaboration, and compassion for self and others. Panelists include Patrick Ahern, APRN; Robyn Evans, MEd; Elaine Finley, LCSW; Joy Miller, MSN, PNP, RN; William Petersen Jr., MD; and Grace Sandridge, MSN, RN. Continuing Education credits are available, and grab-and-go box lunches will be provided to the first 40 people to arrive. Send questions to Hannah Crosby at hrw5x@virginia.edu. Register.

Leonard W. Sandridge Outstanding Contributor Awards Nominations

Deadline: Friday, Nov. 4. | Nominations are now being accepted for the Leonard W. Sandridge Outstanding Contributor Awards. This award recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. Currently employed, salaried, and non-probationary University staff, classified staff, UPG staff, UVA Health team members, and Contingent Workers (UVA Foundation, Aramark, Morrisons) are eligible for consideration. Faculty are ineligible for this award. Honorees will receive a $1,000 monetary award and an engraved gift. Nominate.

Fall Back Celebration

Early morning of Sunday, Nov. 6 | midnight-2 a.m. | University Hospital Cafeteria |Enjoy food and raffle prizes and talk to representatives from the Rewards & Recognition team, Hoos Well, UVA Police/Safety & Security, and the Faculty & Employee Assistance Program. Leaders will deliver snack boxes to team members who are not able to come to the cafeteria. The Rewards & Recognition team will also deliver items to Pegasus, the Call Center, and the Cardiac Monitoring Unit.

Recruitment Events: School of Nursing Information Sessions

• Neonatal Nurse Practitioner (NNP) | Monday, Nov. 7 | 6-7 p.m. | Facebook Live | RSVP.
• Advanced Practice Registered Nurse (APRN) & Doctor of Nursing Practice (DNP) | Thursday, Nov. 17 | 6-7 p.m. | Zoom | RSVP.

Refugee Mental Health and Adaptation

Wednesday, Nov. 9 | noon-1 p.m. | Virtual | The second in a four-part series for clinical providers and relevant community members to gain awareness of the unique challenges and resources for providing mental healthcare for refugee patients. Register.

Reminder: Veterans, Send Us Your Photo and Story

Deadline: Thursday, Nov. 10 | If you're a UVA Health team member who is also a veteran, we would like to include you in celebration posts on Connect and in the UVA Health Update on Nov. 11. To participate, email a photo of you in uniform and send the below information to uvaconnect@virginia.edu.

• Name, title, job at UVA Health?
• In which branch did you serve? What was your rank? When did you serve? What was your job in the military?
• What does Veterans Day mean to you?
• How did your military experience impact your role in healthcare? Does it affect how you care for patients, conduct research, or train students?

Appreciation

Thanks for Teaching Us About Epic

Every month, Mark Lepsch, MD, Northridge Internal Medicine, educates providers about our electronic medical record (EMR) during the Epic Happy Half Hour, a monthly 20-30 minute webinar focused on improving provider proficiency with Epic. These sessions address key areas of provider EMR workflows:

• Setup of screens, chart review, and navigation
• InBasket skills and management
• Orders: personalization and optimization
• Notes and communication

Providers can tune in for easy-to-access, high-yield information and training. The time spent optimizing skills, screens, and workflows will save time later and lead to more happiness in providers’ daily work. The latest video is a two-part series that helps providers construct smartphrases and a smartlist to automate responses, which will speed the processing of InBasket messages. Epic Happy Half Hour webinars are archived in the Epic Learning Library page (under “Training” and “Provider Programs.”)
 
Coming Soon: In 2023, the Epic Happy Half Hour will be transitioning from 20-30 minutes per month to the Epic First Five Minutes per month. “We hope to provide advanced skills and lessons in 5-10 minutes per month,” says Dr. Lepsch. “Ideally, even the busiest clinicians will want to invest this time to improve their EMR setup and skills.”
 
Thank you, Dr. Lepsch, for educating us about Epic in a fun, accessible way. Read more on Connect.

Archive of previous UVA Health Updates

• March 30-July 31, 2020
• Aug.-Sept. 2020
• Oct.-Dec 2020
• Jan.-March 2021
• April 2021
• May 2021
• June 2021
• July 2021
• Aug. 2021
• Sept. 2021
• Oct. 2021
• Nov. 2021
• Dec. 2021
• Jan. 2022
• Feb. 2022
• March 2022
• April 2022
• May 2022
• June 2022
• July 2022
• Aug. 2022
• Sept. 2022
• Oct. 2022