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Posted 6:38 a.m. Jan. 7

Team,

This is an Operations Update for Friday, Jan. 7. The Incident Management Team met at 5:30 a.m. Based on weather and road conditions, there are no changes to the overall operations schedule for Friday. Due to power issues, the Northridge outpatient clinics will be closed Friday. There is one team member reporting update: non-designated School of Medicine team members should report at 10 a.m. unless otherwise instructed by your supervisor. The full operations plan for Friday is below.

Parking and Transportation

Modified Parking & Transportation Operations:  

• If arriving before 6 a.m., park in the South Garage (380 Crispell Dr.).
• If arriving between 6 and 8 a.m., park in the Emmet Ivy Garage (123 Emmet St. N) and ride the University Transit Service Blueline to the Medical Center.
• If arriving at 8 a.m. or after, park in the John Paul Jones Garage (295 Massie Road) and ride the University Transit Service Blueline to the Medical Center.
• Please park in the designated location based on your shift arrival time. We do not have enough close-in parking capacity to accommodate all shifts and our patients.
• Check the Operations Status board or Parking & Transportation website to stay up to date on parking plans and UTS service levels, which can change quickly during a weather event. 

Operations Schedule for Friday

• Unless otherwise instructed by your supervisor, UVA Medical Center Ambulatory Clinics will open at 10 a.m. Team members at clinics without power should talk with their supervisor about operational plans for Friday. 
• The COVID Clinic, main operating rooms and Outpatient Surgery Center will open on their regular schedules.
• University Hospital remains on its normal schedule.
• Any questions regarding operations or reporting instructions should be directed to your supervisor. 

For additional details, please visit the Medical Center Status Board at www.uvahealth.com/weather. Updates can also be accessed by calling the UVA Hotline at 434.924.7669 and selecting option 2.

Team Member Reporting for Friday

Designated UVA Medical Center team members:

• Team members who support inpatient clinical operations and critical research should report as scheduled.
• Team members who support ambulatory clinics or procedural areas should report to work per your area’s operating status.
• Any questions regarding operations or reporting instructions should be directed to your supervisor. 

Designated School of Medicine and UVA Physicians Group (UPG) team members:

• If you work in UVA Medical Center or UVA Physicians Group clinics, please check with the clinic manager about your clinic’s plans for operations to ensure efficient patient care operations. 
• All other Designated SOM team members should follow instructions on the Academic Operations Status Board (www.healthsystem.virginia.edu/uvastatusboard/). 

Non-designated UVA Medical Center and School of Medicine team members: 

• Unless otherwise instructed by your supervisor, team members should report at 10 a.m.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.  

Showers

Showers for team members: Team members who need access to showers due to power outages at home are welcome to use showers at the locations below. Team members should bring their own towels and toiletries (none will be provided).

• Battle Building (first floor, rooms 1124 and 1126)
• University Hospital G-level locker rooms (Men’s: G134, Women’s G131)
• Northfork Call Center (4105 Lewis and Clark Dr.) from 7 a.m.-5.30 p.m. Enter building, go past elevator, enter wooden door with glass panel on left, showers are two wooden doors on the right. Question on Northfork showers only, call Patty Frye at 434.282.3904.

Safety

Develop an emergency plan and maintain an emergency kit (“go-kit”).

Power

• Power is still out for many in the area. 
• Do not use generators indoors or in your garage. 
• Do not leave open flames or heaters unattended, including candles. 
• Use all indoor heating and cooking devices according to manufacturer instructions – Do not use outdoor grills inside your home.
• Sanitation: How to flush a toilet without running water: https://youtu.be/YVM6wXVy3H4
• Install smoke alarms and carbon monoxide alarms with battery backup.
• Keep food cold, and when in doubt, throw it out.

Travel

• If you are traveling, keep an extra flashlight, food, and water in your vehicle in case of an emergency.
• Remember that roads, parking areas, and walkways can never be completely cleared of slick spots. Watch out for slips, trips, and falls when walking or entering and exiting your vehicle. 
• Don’t forget your winter weather attire: boots, gloves, and a hat. Dressing in layers will also help retain heat.
• Plan ahead and add extra time for safe travel. View road conditions from the Virginia Department of Transportation’s Virginia 511 site and mobile app.

If conditions change, we will update this information. Some off-site locations may have different schedules; contact your manager for instructions. For more information and updates, please check the Medical Center Status Board at www.uvahealth.com/weather or call the UVA Hotline at 434.924.7669 and select option 2.

Nat Sellers
Emergency Management Coordinator
Emergency Medicine & Services

Winter Weather | Operations Update No. 6
Posted Jan. 6, 3:37 p.m.

Team, 

This is an Operations Update for Thursday, Jan. 6, and Friday, Jan. 7. Please see below for updates on accommodations, Friday’s operations schedule, Friday team member reporting times, parking & transportation, and safety.  

Accommodations for Thursday Night

• Medical Center Accommodations: Limited private rooms will be offered starting at 7 p.m. Team members should come to the Front Desk of the Main Lobby for more information at the end of their shift, no earlier than 7 p.m. Details on accommodations will also be available on the Medical Center Status Board at www.uvahealth.com/weather.
• Hotel rooms (Limited availability): Please see below for directions on how to make reservations for one of these rooms and the applicable daily room rate (team members are responsible for the total cost). Reservations are available to faculty, team members and their support individuals (spouse, drivers, etc.).

University Forum (UForum) Apartments (behind 7-11)
2021 Ivy Road
Charlottesville, Virginia 22930
Room rate: no cost to staff 
Please email asm3wk@virginia.edu, by 4:30 p.m. today to make a reservation.

Hilton Garden Inn Charlottesville (Thursday, January 6 and Friday, January 7)
1793 Richmond Road
Charlottesville, Virginia 22911
Room rate:  $129 plus tax 
Please call 434-979-4442, option 0, indicate that you are booking under “UVA.” 

Showers

• Showers for team members: Team members who need access to showers due to power outages at home are welcome to use showers at the locations below. Team members should bring their own towels and toiletries (none will be provided).
• Battle Building (first floor, rooms 1124 and 1126)
• University Hospital G-level locker rooms (Men’s: G134, Women’s G131)
• Northfork Call Center (4105 Lewis and Clark Dr.) from 7 a.m.-5.30 p.m. Enter building, go past elevator, enter wooden door with glass panel on left, showers are two wooden doors on the right. Question on Northfork showers only, call Patty Frye at 434.282.3904.
• Questions regarding:
  • Lodging:  Amy Schmidt-Morris (asm3wk@virginia.edu, 443.834.8989)
  • Medical Center Accommodations:  Bush Bell (bush.bell@virginia.edu, 434.465.9765)

Parking and Transportation 

Modified Parking & Transportation Operations:  

• If arriving before 6:00 a.m., park in the South Garage (380 Crispell Dr.).
• If arriving between 6:00 a.m. and 8:00 a.m., park in the Emmet Ivy Garage (123 Emmet St. N) and ride the University Transit Service Blueline to the Medical Center.
• If arriving at 8:00 a.m. or after, park in the John Paul Jones Garage (295 Massie Rd) and ride the University Transit Service Blueline to the Medical Center.
• Please park in the designated location based on your shift arrival time. We do not have enough close-in parking capacity to accommodate all shifts and our patients.
• Check the Operations Status board or Parking & Transportation website to stay up to date on parking plans and UTS service levels, which can change quickly during a weather event. 

Operations Schedule for Friday

• Friday’s operations schedule is based on the forecast from the National Weather Service: WINTER WEATHER ADVISORY REMAINS IN EFFECT FROM 6 PM THIS EVENING TO 3 AM EST FRIDAY - Total snow accumulations of 1 to 3 inches. Isolated higher amounts of around 4 inches are possible.
• Unless otherwise instructed by your supervisor, UVA Medical Center Ambulatory Clinics will open at 10 a.m. Team members at clinics without power should talk with their supervisor about operational plans for Friday. 
• Please note: The Incident Management Team will meet at 5:30 a.m. Friday and may change the clinic operations plan based on the weather. Additional communication will be sent by 7 a.m. Friday with any operations updates.
• The COVID Clinic, main operating rooms and Outpatient Surgery Center will open on their regular schedules.
• University Hospital remains on its normal schedule.
• Any questions regarding operations or reporting instructions should be directed to your supervisor. 

For additional details, please visit the Medical Center Status Board at www.uvahealth.com/weather. Updates can also be accessed by calling the UVA Hotline at 434.924.7669 and selecting option 2. 

Team Member Reporting for Friday 

Designated UVA Medical Center team members:

• Team members who support Inpatient Clinical Operations and critical research should report as scheduled.
• Team members who support Ambulatory Clinics or Procedural Areas should report to work per your area’s operating status.
• Any questions regarding operations or reporting instructions should be directed to your supervisor. 

Designated School of Medicine and UVA Physicians Group (UPG) team members:

• If you work in UVA Medical Center or UVA Physicians Group clinics, please check with the clinic manager about your clinic’s plans for operations to ensure efficient patient care operations. 
• All other Designated SOM team members should follow instructions on the Academic Operations Status Board (www.healthsystem.virginia.edu/uvastatusboard/). 

Non-designated UVA Medical Center team members: 

• Unless otherwise instructed by your supervisor, team members should report at 10 a.m.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.  

Safety   

Develop an Emergency Plan and maintain an Emergency Kit (“Go-Kit”)

Power

• Power is still out for many in the area. 
• Do not use generators indoors or in your garage. 
• Do not leave open flames or heaters unattended, including candles. 
• Use all indoor heating and cooking devices according to manufacturer instructions – Do not use outdoor grills inside your home.
• Sanitation: How to flush a toilet without running water: https://youtu.be/YVM6wXVy3H4
• Install smoke alarms and carbon monoxide alarms with battery backup.
• Keep food cold and when in doubt, throw it out.

Travel

• If you are traveling, keep an extra flashlight, food, and water in your vehicle in case of an emergency.
• Remember that roads, parking areas, and walkways can never be completely cleared of slick spots. Watch out for slips, trips, and falls when walking or entering and exiting your vehicle. 
• Don’t forget your winter weather attire: boots, gloves, and a hat. Dressing in layers will also help retain heat.
• Plan ahead and add extra time for safe travel. View road conditions from the Virginia Department of Transportation’s Virginia 511 site and mobile app.

 If conditions change, we will update this information. Some off-site locations may have different schedules; contact your manager for instructions. For more information and updates, please check the Medical Center Status Board at www.uvahealth.com/weather or call the UVA Hotline at 434.924.7669 and select option 2.

Hotel/Room Accommodations Available Tonight
Posted Jan. 6, 2:25 p.m.

Dear UVA Health Team Members,

Accommodations are available for tonight, January 6.

• Medical Center Accommodations: Limited private rooms will be offered starting at 7 p.m. Team members should come to the Front Desk of the Main Lobby for more information at the end of their shift, no earlier than 7 p.m. Details on accommodations will also be available on the Medical Center Status Board at www.uvahealth.com/weather.
• Hotel rooms: (Limited availability) Please see below for directions on how to make reservations for one of these rooms and the applicable daily room rate (team members are responsible for the total cost). Reservations are available to faculty, team members and their support individuals (spouse, drivers, etc.).

University Forum (UForum) Apartments (behind 7-11)
2021 Ivy Road
Charlottesville, Virginia 22930
Room rate:  no cost to staff 
Please email asm3wk@virignia.edu , by 1630 today to make a reservation.

Hilton Garden Inn Charlottesville (Thursday, January 6 and Friday, January 7)
1793 Richmond Road
Charlottesville, Virginia 22911
Room rate:  $129 plus tax 
Please call 434-979-4442, option 0, indicate that you are booking under “UVA.”

Showers

• Showers for team members: Team members who need access to showers due to power outages at home are welcome to use showers at the locations below. Team members should bring their own towels and toiletries (none will be provided).
• Battle Building (first floor, rooms 1124 and 1126)
• University Hospital G-level locker rooms (Men’s: G134, Women’s G131)
• Northfork Call Center (4105 Lewis and Clark Dr.) from 7 a.m.-5.30 p.m. Enter building, go past elevator, enter wooden door with glass panel on left, showers are two wooden doors on the right. Question on Northfork showers only, call Patty Frye at 434.282.3904.

Questions regarding:

• Lodging:  Amy Schmidt-Morris (asm3wk@virginia.edu, 443.834.8989)
• Medical Center Accommodations:  Bush Bell (bush.bell@virginia.edu, 434.465.9765)

Winter Weather | Operations Update No. 5
Posted Jan. 5, 5:27 p.m.

Team, 

This is an Operations Update for Thursday, Jan. 6. Please see below for updates on accommodations, Thursday’s operations schedule, Thursday team member reporting times, parking & transportation, and safety. 

Accommodations for Wednesday Night

• Medical Center Accommodations: Limited private rooms will be offered starting at 7 p.m. Team members should come to the Front Desk of the Main Lobby for more information at the end of their shift, no earlier than 7 p.m. Details on accommodations will also be available on the Medical Center Status Board at www.uvahealth.com/weather.
• Hotel rooms: (Limited availability) Please see below for directions on how to make reservations for one of these rooms and the applicable daily room rate (team members are responsible for the total cost). Reservations are available to faculty, team members and their support individuals (spouse, drivers, etc.).

Hilton Garden Inn Charlottesville 
1793 Richmond Road
Charlottesville, Virginia 22911
Room rate:  $129 plus tax
Please call 434-979-4442, option 0, indicate that you are booking under “UVA.” 

Sonesta ES Suites Charlottesville 
1111 Millmont Street
Charlottesville, Virginia 22903
Room rate:  $119 plus tax
Please call 434-923-0300, option 0, indicate that you are booking under “UVA Medical Center.”  

Homewood Suites 
2036 India Road
Charlottesville, Virginia 22903
Room rate:  $129 plus tax
Please call 434-244-6200, option 0, indicate that you are booking under “UVA Medical.”  Reservations may not be available.

Marriott Courtyard – Medical Center (next to Farm Bell Kitchen)
1201 W Main Street
Charlottesville Virginia 22903
Room rate: $129 plus tax
Please call 434.977.1700, option 0, indicate that you are booking under “UVA Snow Day.” Reservations may not be available.

Showers

• Showers for team members: Team members who need access to showers due to power outages at home are welcome to use showers at the locations below. Team members should bring their own towels and toiletries (none will be provided).
  • Battle Building (first floor, rooms 1124 and 1126)
  • University Hospital G-level locker rooms (Men’s: G134, Women’s G131)
  • Northfork Call Center (4105 Lewis and Clark Dr.) from 7 a.m.-5.30 p.m. Enter building, go past elevator, enter wooden door with glass panel on left, showers are two wooden doors on the right. Question on Northfork showers only, call Patty Frye at 434.282.3904.
• Questions regarding:
  • Lodging:  Amy Schmidt-Morris (asm3wk@virginia.edu, 443.834.8989)
  • Medical Center Accommodations:  Bush Bell (bush.bell@virginia.edu, 434.465.9765)

Parking and Transportation 

Normal Parking & Transportation Operations for 6 Jan 2021:  

• Check the Operations Status board or Parking & Transportation website to stay up to date on parking plans and UTS service levels.

Operations Schedule for Wednesday

• Unless otherwise instructed by your supervisor, UVA Medical Center Ambulatory Clinics will be open on regular schedules. Team members at clinics without power should talk with their supervisor about operational plans for Thursday. 
• University Hospital remains on its normal schedule.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

For additional details, please visit the Medical Center Status Board at www.uvahealth.com/weather.  

Team Member Reporting for Wednesday

Designated UVA Medical Center team members:

• Team members who support Inpatient Clinical Operations and critical research should report as scheduled.
• Team members who support Ambulatory Clinics or Procedural Areas should report to work per your area’s operating status.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

Designated School of Medicine and UVA Physicians Group (UPG) team members:

• If you work in UVA Medical Center or UVA Physicians Group clinics, please check with the clinic manager about your clinic’s plans for operations to ensure efficient patient care operations. 
• All other Designated SOM team members should follow instructions on the Academic Operations Status Board (www.healthsystem.virginia.edu/uvastatusboard/).

Non-designated UVA Medical Center team members: 

• Unless otherwise instructed by your supervisor team members should report as scheduled.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

Safety

Develop an Emergency Plan and maintain an Emergency Kit (“Go-Kit”)

Power

• Power is still out for many in the area. 
• Do not use generators indoors or in your garage. 
• Do not leave open flames or heaters unattended, including candles. 
• Use all indoor heating and cooking devices according to manufacturer instructions – Do not use outdoor grills inside your home.
• Sanitation: How to flush a toilet without running water: https://youtu.be/YVM6wXVy3H4

Travel

• If you are traveling, keep an extra flashlight, food, and water in your vehicle in case of an emergency.
• Remember that roads, parking areas, and walkways can never be completely cleared of slick spots. Watch out for slips, trips, and falls when walking or entering and exiting your vehicle. 
• Don’t forget your winter weather attire: boots, gloves, and a hat. Dressing in layers will also help retain heat.
• Plan ahead and add extra time for safe travel. View road conditions from the Virginia Department of Transportation’s Virginia 511 site and mobile app.
• UVA Medical Center makes its decisions based on the forecast from the National Weather Service (NWS).

If conditions change, we will update this information. Some off-site locations may have different schedules; contact your manager for instructions. For more information and updates, please check the Medical Center Status Board at www.uvahealth.com/weather.

Winter Weather | Operations Update No. 4
Posted Jan. 4, 3:42 p.m.

This is an Operations Update for Wednesday, Jan. 5. Please see below for updates on accommodations, Wednesday’s operations schedule, Wednesday team member reporting times, parking & transportation and safety. 

Accommodations for Tuesday Night

• Medical Center Accommodations: Private rooms will be offered starting at 7 p.m. today. Team members should come to the Front Desk of the Main Lobby for more information at the end of their shift, no earlier than 7 p.m. Details on accommodations will also be available on the Medical Center Status Board at www.uvahealth.com/weather.
• Hotel rooms: Please see below for directions on how to make reservations for one of these rooms and the applicable daily room rate (team members are responsible for the total cost). Reservations are available to faculty, team members and their support individuals (spouse, drivers, etc.).

Homewood Suites 2036 India Road Charlottesville, Virginia 22903Room rate:  $129 plus tax Please call 434-244-6200, option 0, indicate that you are booking under “UVA Medical.”   

Marriott Courtyard – Medical Center (next to Farm Bell Kitchen) 1201 W Main Street Charlottesville Virginia 22903Room rate: $129 plus tax Please call 434.977.1700, option 0, indicate that you are booking under “UVA Snow Day.” For this evening, reservations must be made by 4 p.m.

• Showers for team members: Team members who need access to showers due to power outages at home are welcome to use showers at the locations below. Team members should bring their own towels and toiletries (none will be provided).
  • Battle Building (first floor, rooms 1124 and 1126)
  • University Hospital G-level locker rooms (Men’s: G134, Women’s G131)
  • Northfork Call Center (4105 Lewis and Clark Dr.) from 7 a.m.-5.30 p.m. Enter building, go past elevator, enter wooden door with glass panel on left, showers are two wooden doors on the right. Question on Northfork showers only, call Patty Frye at 434.282.3904.
• Questions regarding:
  • Lodging: Amy Schmidt-Morris (asm3wk@virginia.edu, 443.834.8989)
  • Medical Center Accommodations: Bush Bell (bush.bell@virginia.edu, 434.465.9765)

Parking and Transportation

Modified Parking & Transportation Operations:  

• If arriving before 6:00 a.m., park in the South Garage (380 Crispell Dr).
• If arriving between 6:00 a.m. and 9:00 a.m., park in the Emmet Ivy Garage (123 Emmet St N) and ride the University Transit Service Blueline to the Medical Center.
• If arriving at 9:00 a.m. or after, park in the John Paul Jones Garage (295 Massie Rd) and ride the University Transit Service Blueline to the Medical Center.
• Please park in the designated location based on your shift arrival time. We do not have enough close-in parking capacity to accommodate all shifts and our patients.
• Check the Operations Status board or Parking & Transportation website  to stay up to date on parking plans and UTS service levels, which can change quickly during a weather event.

Operations Schedule for Wednesday

• Unless otherwise instructed by your supervisor, UVA Medical Center Ambulatory Clinics will open at 10 a.m. Wednesday. Team members at clinics without power should talk with their supervisor about operational plans for Wednesday.
• The COVID Clinic, infusion center, Emily Couric Clinical Cancer Center and dialysis centers will open on their regular schedules.
• The main operating rooms and Outpatient Surgery Center will remain open on their regular schedules.
• University Hospital remains on its normal schedule.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

For additional details, please visit the Medical Center Status Board at www.uvahealth.com/weather.  

Modified Medical Center Operations Ending 4 p.m. Tuesday

• HR Policy #510 – Modified Medical Center Operations will no longer be in effect as of 4 p.m. Tuesday, Jan. 4. Medical Center leaders will continue working with team members at clinics without power to restore regular operations in the days ahead.

Team Member Reporting for Wednesday 

Designated UVA Medical Center team members:

• Team members who support Inpatient Clinical Operations and critical research should report as scheduled.
• Team members who support Ambulatory Clinics or Procedural Areas should report to work per your area’s operating status.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

Designated School of Medicine and UVA Physicians Group (UPG) team members:

• If you work in UVA Medical Center or UVA Physicians Group clinics, please check with the clinic manager about your clinic’s plans for operations to ensure efficient patient care operations. 
• All other Designated SOM team members should follow instructions on the Academic Operations Status Board (www.healthsystem.virginia.edu/uvastatusboard/).

Non-designated UVA Medical Center team members: 

• Non-designated team members may arrive at 10 a.m. Wednesday. Telework/remote work strongly encouraged where possible. 
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

Safety

• If you are traveling, keep an extra flashlight, food, and water in your vehicle in case of an emergency.
• Develop an Emergency Plan and maintain an Emergency Kit (“Go-Kit”).
• Remember that roads, parking areas, and walkways can never be completely cleared of slick spots. Watch out for slips, trips, and falls when walking or entering and exiting your vehicle. 
• Don’t forget your winter weather attire: boots, gloves, and a hat. Dressing in layers will also help retain heat.
• Plan ahead and add extra time for safe travel. View road conditions from the Virginia Department of Transportation’s Virginia 511 site and mobile app.
• UVA Medical Center makes its decisions based on the forecast from the National Weather Service (NWS).

If conditions change, we will update this information. Some off-site locations may have different schedules; contact your manager for instructions. For more information and updates, please check the Medical Center Status Board at www.uvahealth.com/weather.

Winter Weather | Operations Update No. 3
Posted Jan. 3, 3:43 p.m.

Team, 

This is an Operations Update for Monday, Jan. 3, and Tuesday, Jan. 4.

Please see below for updates on accommodations, safety (at the end), Tuesday’s operations schedule, Tuesday team member reporting times and parking & transportation. 

Accommodations for Monday Night

• Accommodations in private rooms will be offered starting at 7 p.m. today. Team members should come to the Front Desk of the Main Lobby for more information at the end of their shift, no earlier than 7 p.m. Details on accommodations will also be available on the Medical Center Status Board at www.uvahealth.com/weather.

Operations Schedule for Tuesday

• Unless otherwise instructed by your supervisor, UVA Medical Center Ambulatory Clinics will see patients via telehealth until noon Tuesday, with in-person clinic visits scheduled to resume Tuesday afternoon. Ambulatory clinic doors will be unlocked at 11:30 a.m. Tuesday.
• Team members in diagnostic and procedural areas should check with their supervisor for additional schedule information. 
• The COVID Clinic, infusion center and dialysis centers will remain open on their regular schedules.
• The main operating rooms and Outpatient Surgery Center will remain open on their regular schedules.
• University Hospital remains on its normal schedule.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

For additional details, please visit the Medical Center Status Board at www.uvahealth.com/weather.  

Team Member Reporting for Tuesday 

Designated UVA Medical Center team members:

• Team members who support Inpatient Clinical Operations and critical research should report as scheduled.
• Team members who support Ambulatory Clinics or Procedural Areas should report to work per your area’s operating status.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

Designated School of Medicine and UVA Physicians Group (UPG) team members:

• If you work in UVA Medical Center or UVA Physicians Group clinics, please check with the clinic manager about your clinic’s plans for operations to ensure efficient patient care operations. 
• All other Designated SOM team members should follow instructions on the Academic Operations Status Board (www.healthsystem.virginia.edu/uvastatusboard/).

Non-designated UVA Medical Center team members: 

• Non-designated team members may arrive at 11 a.m. Tuesday. Non-designated team members working in patient-care areas should be ready to support patient access by 11:30 a.m. Telework/remote work strongly encouraged where possible. 
• PTO for UVA Medical Center team members per HR Policy 510.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

Parking and Transportation 

• If arriving before 6 a.m., park in the Lee Street Parking Garage (1210 Lee St.).
• If arriving between 6 a.m. and 8 a.m., park in the South Garage (380 Crispell Dr).
• If arriving at 8 a.m. or later, park in the Emmet Ivy Garage (123 Emmet St. N) and ride the University Transit Service Blueline to the Medical Center.
• Please park in the designated location based on your shift arrival time. We do not have enough close-in parking capacity to accommodate all shifts and our patients.
• Check the Operations Status board or Parking & Transportation website to stay up to date on parking plans and UTS service levels, which can change quickly during a weather event.

Safety

• If you are traveling, keep an extra flashlight, food, and water in your vehicle in case of an emergency.
• Develop an Emergency Plan and maintain an Emergency Kit (“Go-Kit”).
• Remember that roads, parking areas, and walkways can never be completely cleared of slick spots. Watch out for slips, trips, and falls when walking or entering and exiting your vehicle. 
• Don’t forget your winter weather attire: boots, gloves, and a hat. Dressing in layers will also help retain heat.
• Plan ahead and add extra time for safe travel. View road conditions from the Virginia Department of Transportation’s Virginia 511 site and mobile app.

UVA Medical Center makes its decisions based on the forecast from the National Weather Service (NWS). 

If conditions change, we will update this information. Some off-site locations may have different schedules; contact your manager for instructions. For more information and updates, please check the Medical Center Status Board at www.uvahealth.com/weather.

Winter Weather | Operations Update No. 2
Posted Jan. 3, 11 a.m.

Team, 

This is an Operations Update for Monday, Jan. 3, and Tuesday, Jan. 4. 

Operations Schedule

• Unless otherwise instructed by your supervisor, UVA Medical Center Ambulatory Clinics will see patients in person until noon Monday. Clinics should then plan to see patients via telehealth between noon Monday and noon Tuesday, with in-person clinic visits scheduled to resume Tuesday afternoon.
• Ancillary procedures will not be performed between noon Monday and noon Tuesday. Team members in procedural areas should check with their supervisor for additional schedule information. 
• Main OR and OPSC will remain open.
• The COVID Clinic, infusion center and dialysis centers will remain open on their regular schedules.
• University Hospital remains on its normal schedule.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

For additional details, please visit the Medical Center Status Board at www.uvahealth.com/weather.  

Modified Medical Center Operations 

• HR Policy #510 – Modified Medical Center Operations will be in effect as of noon Monday, Jan. 3.

Team Member Reporting 

Designated UVA Medical Center team members:

• Team members who support Inpatient Clinical Operations and critical research should report as scheduled.
• Team members who support Ambulatory Clinics or Procedural Areas should report to work per your area’s operating status.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

 Designated School of Medicine and UVA Physicians Group (UPG) team members:

• If you work in UVA Medical Center or UVA Physicians Group clinics, please check with the clinic manager about your clinic’s plans for operations to ensure efficient patient care operations. 
• All other Designated SOM team members should follow instructions on the Academic Operations Status Board (www.healthsystem.virginia.edu/uvastatusboard/).

 Non-designated UVA Medical Center team members: 

• Non-designated team members may depart the Medical Center beginning at 1 p.m. Telework/remote work strongly encouraged where possible. 
• PTO for UVA Medical Center team members per HR Policy 510.
• Any questions regarding operations or reporting instructions should be directed to your supervisor.

Accommodations 

• Accommodations in private rooms will be offered starting at 7 pm today. Team members should come to the Front Desk of the Main Lobby for more information at the end of their shift, no earlier than 7 pm. These details will also be available on the Medical Center Status Board at www.uvahealth.com/weather.

Parking and Transportation 

• University Transit Service has suspended bus service until 1:00 p.m. due to changing weather conditions.
• If arriving today before 1:00 p.m., park in the 11th Street Parking Garage (117 11th St SW).
• If arriving today after 1:00 p.m., park in the Lee Street Parking Garage (1210 Lee Street).
• Returning to your vehicle at Emmet Ivy Garage:
  • Limited return transit service will be provided by Medical Center Fleet Operations until 1:00 pm. A blue and white branded SUV will pick up at the Lee Street bus stop and run continuously.
  • UTS will run bus service beginning at 1:00 p.m. until 8:00 pm as conditions allow. Check the Operations Status board or Parking & Transportation website  to stay up to date on parking plans and UTS service levels, which can change quickly during a weather event.
• Parking & Transportation details for tomorrow, Tuesday, Jan. 4 will be shared later this afternoon.

Safety

• Develop an Emergency Plan and maintain an Emergency Kit (“Go-Kit”).
• Remember that roads and walkways can never be completely cleared of slick spots. Watch out for slips, trips, and falls. 
• Don’t forget your winter weather attire: boots, gloves, and a hat. Dressing in layers will also help retain heat.
• Plan ahead and add extra time for safe travel. View road conditions from the Virginia Department of Transportation’s Virginia 511 site and mobile app.
• UVA Medical Center makes its decisions based on the forecast from the National Weather Service (NWS).

If conditions change, we will update this information. Some off-site locations may have different schedules; contact your manager for instructions. For more information and updates, please check the Medical Center Status Board at www.uvahealth.com/weather.