Winter Weather Alert #9: Return to Normal Operations

Posted Jan. 27 at 5:08 p.m.

Dear Colleagues,

Based on improving weather and travel conditions, University Medical Center will resume normal operations on Wednesday, Jan. 28.

Team members should plan to report to work as scheduled and follow normal parking and operational procedures. As always, managers should continue to use judgment for any localized issues that may persist.

As a reminder for those returning to work, please ensure you are wearing the appropriate footwear, take slow and careful steps, and restrict your routes to those that have been cleared by our Facilities team. Do not walk into areas that may be slippery and/or unsafe. To report an icy patch or area that needs clearing at a UVA Health facility, please call 434.924.2267.

Thank you for your flexibility, patience, and continued commitment to patient care during this weather event.

Emergency Management

Winter Weather Alert #8: Most Clinics to Close Tuesday, Jan. 27

Posted Jan. 26 at 8:32 p.m.

Dear Colleagues,

After careful review of local travel conditions and anticipated low morning temperatures with a risk of refreezing, UVA Health leadership has decided to close most clinics across the University Medical Center on Tuesday, Jan. 27, though some clinics will open to support essential patient needs.

At this time, we anticipate resuming operations on Wednesday, Jan. 28; however, conditions will continue to be assessed, and a final decision will be made tomorrow. For real-time information on closures, please visit our Operations Status Board.

For team members working within University Hospital, please continue to park as detailed below:

Any team member permitted to park in a close-in location should continue to do so at their normal location.
Commuters arriving before 6:30 a.m. should park in the South Garage. Please note that Scott Stadium parking is not expected to be available Tuesday morning therefore Red Line service will not operate.
Commuters arriving between 6:30 a.m. and 9 a.m. should park at Emmet and Ivy Garage and ride the Modified Blue Line.
Commuters arriving after 9 a.m. should park at John Paul Jones (JPJ) Arena Garage and ride the Modified Blue Line.

To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here.

Thank you for your continued flexibility and professionalism as we navigate these conditions. The safety of our patients and team members remains our top priority, and we appreciate your patience as we monitor conditions and share updates.

Emergency Management

Winter Weather Alert #7: Modified Operations to End Jan. 27 at 12 p.m.

Posted Jan. 26 at 5:01 p.m.

Dear Colleagues,

At this time, University Medical Center is preparing to officially end Modified Operations Tuesday, Jan. 27, at 12 p.m. As we prepare this make this transition, please note the following updates.

Ambulatory Schedules. Most ambulatory clinics are scheduled to reopen Tuesday, Jan. 27, at 12 p.m., though some locations may open earlier or later based on localized conditions, patient needs, and staffing. Weather and road conditions will continue to be monitored, and any updates will be communicated to teams, as needed. For real-time information on closures, please visit our Operations Status Board.

University Medical Center Parking and Shuttle Service.
- For Tuesday, Jan. 27, please follow this guidance:
  - Any team member permitted to park in a close-in location should continue to do so at their normal location.
  - Commuters arriving before 6:30 a.m. should park in the South Garage. Please note that Scott Stadium parking is not expected to be available Tuesday morning therefore Red Line service will not operate.
  - Commuters arriving between 6:30 a.m. and 9 a.m. should park at Emmet and Ivy Garage and ride the Modified Blue Line.
  - Commuters arriving after 9 a.m. should park at John Paul Jones (JPJ) Arena Garage and ride the Modified Blue Line.
To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here.

Health System Transit Services (HSTS). Medical Center Courtesy Shuttle will operate as conditions allow. To contact shuttle operations, call 2-1600.

Accommodations. University Hospital will be offering accommodations this evening. Please continue to check-in at the Information Desk in the main lobby to receive your bed assignment and meal voucher. To prepare for clinics opening at 12 p.m., any team members using accommodations must vacate their room by 6 a.m. to allow for cleaning.

Thank you to all team members who remained on our University Medical Center grounds to support patient care during this period. Your willingness to stay, often under challenging conditions, made a meaningful difference for our patients and ensured continuity of care when it mattered most. We are deeply grateful for your dedication, flexibility, and commitment to those who rely on us.

Emergency Management

Winter Weather Alert #6: Operational Updates for Monday and Tuesday

Posted Jan. 25 at 6:01 p.m.

UVA Health Colleagues,

As of this afternoon, a Winter Storm Warning remains in effect for Charlottesville and surrounding areas. Precipitation is expected to continue over the next 12 hours; however, the majority of snow associated with this event is forecasted to have already fallen. As a result of the weather, University Medical Center continues to be in Modified Operations. Please see below for the latest updates.

Ambulatory Schedules. Most ambulatory clinics will be closed on Monday, Jan. 26. In addition, ambulatory leadership has decided to delay the start time for most clinics on Tuesday, Jan. 27 to 12 p.m., with some locations opening earlier based on localized conditions and patient needs. Weather and road conditions will continue to be monitored Monday morning, and any updates will be communicated as needed. For details on closures, visit our Operations Status Board.

University Medical Center Parking and Shuttle Service.
- For Monday, Jan. 26, team members should continue to park close-in for their shifts and continue to avoid parking on garage roof decks to allow for snow and ice removal. No Red Line or Blue Line shuttles will operate on Monday.
- For Tuesday, Jan. 27, please follow this preliminary guidance:
  - Any team member permitted to park in a close-in location should continue to do so at their normal location.
  - Commuters arriving before 6:30 a.m. should park in the South Garage. Please note that Scott Stadium parking is not expected to be available Tuesday morning therefore Red Line service will not operate.
  - Commuters arriving between 6:30 a.m. and 9 a.m. should park at Emmet and Ivy Garage and ride the Modified Blue Line.
  - Commuters arriving after 9 a.m. should park at John Paul Jones (JPJ) Arena Garage and ride the Modified Blue Line.
- To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here.

Health System Transit Services (HSTS). Medical Center Courtesy Shuttle will operate as conditions allow. To contact shuttle operations, call 2-1600.

Accommodations. If seeking accommodations this evening, please continue to check-in at the University Hospital Information Desk in the main lobby to receive your bed assignment and meal voucher.

Safety. As snowfall continues, and we enter cold conditions to start the week, ensure you are wearing the appropriate footwear, take slow and careful steps, and restrict your routes to those that have been cleared by our Facilities team. Do not walk into areas that may be slippery and/or unsafe. To report an icy patch or area that needs clearing at a UVA Health facility, call 434.924.2267.

Please continue to monitor conditions, use caution when traveling and moving between facilities, and follow all guidance shared by your manager and support teams. Thank you for your flexibility, professionalism, and continued commitment to keeping our patients and one another safe. Additional updates will be provided as needed.

Emergency Management

Winter Weather Alert #5: Park in Your Usual Location

Posted Jan. 24 at 2:50 p.m.

UVA Health Colleagues,

As of this morning, a Winter Storm Warning remains in effect for Charlottesville and surrounding areas. Snow is expected to begin Saturday evening and continue into Sunday, with periods of heavy precipitation possible. While forecasted totals may continue to fluctuate, current projections indicate significant snow accumulation through the weekend, along with the possibility of ice. Please see below for the latest operational updates.

Parking. As stated yesterday, team members are advised to park in their regular weekend/overnight close-in parking locations. Managers: please emphasize this with your teams to ensure adequate parking for all. Note also that parking on roof decks is not permitted to allow for snow and ice removal.

Accommodations. Sign-ups for accommodations will open at 2 p.m. at the University Hospital Information Desk in the main lobby. Rooms will open at 8:00 p.m. Information on checking in, meal vouchers, showers, and more will be communicated upon check-in.

Meal vouchers. Meal vouchers will be provided only to team members staying in hospital-provided accommodations. Team members who choose to stay in off-site hotels will not be eligible for meal vouchers. This approach helps ensure we can adequately support those remaining on campus, while also maintaining supplies for early next week.

As we enter Modified Operations at 6 p.m., we sincerely appreciate your patience, flexibility, and continued commitment as we prepare for this evening’s weather event. Please continue to monitor updates and prioritize your safety.

Emergency Management

Winter Weather Alert #4: Transitioning to Modified Operation Saturday at 6 p.m.

Posted, Jan. 23 at 6:07 p.m.

UVA Health Colleagues,

As of this morning, a Winter Storm Warning is in effect for much of Central and Northern Virginia, with snow expected to begin Saturday night and continue into Sunday. While forecasted accumulation may change, current projections call for approximately 8 to 12 inches through the weekend. Please see below for the latest operational updates.

Modified Operations. University Medical Center will be declaring this an emergency event with modified operations scheduled to initiate Saturday, Jan. 24 at 6 p.m. Although we will enter into modified operations, the Hospital Command Center is not being organized at this time.

Designated Medical Center team members. Designated team members should report to work as scheduled in order to maintain critical operations. If you support patient operations – either in a clinical setting (nursing, LIP, etc.), ancillary service (radiology, pharmacy, etc.) or support service (EVS, supply chain, food services, etc.) – it is critical that you arrive to work to support in the delivery of patient care. For information on accommodations, please see below. For information on your reporting status, please refer to Modified Medical Center Operations and discuss questions with your supervisor.

Non-designated team members. Please align with your supervisor on your reporting status for the weekend, as necessary.

Accommodations. Sign-ups for accommodations will open at 2 p.m. on Saturday, Jan. 24 at the University Hospital Information Desk in the main lobby. Rooms will open at 8:00 p.m. When possible, please plan to bring an air mattress, pillows, linens or sleeping bag, towels, and toiletries. This will ensure adequate supplies for everyone. Information on checking in, meal vouchers, showers, and more will be communicated upon check-in.

Parking. University Medical Center team members should park in their regular weekend/overnight close-in parking locations. Please note that the parking garage roofs will be closed Friday, Jan. 23 at 6 p.m. to enable snow clearance. With clinics closed on Monday, Jan. 26, UTS Redline and Blueline shuttles will not operate, and team members should continue to park in close-in locations on Monday. Updates will be provided as roadways, parking lots, and garage roofs are cleared after the storm. Please don’t forget to bring an ice scraper, brush, and shovel to make clearing your car a little easier.

Shuttle Service. University Transit Service is suspending operations at Saturday, Jan. 24 at 6 p.m. and will not operate through Monday. No Redline or Blueline shuttles will operate Monday. To sign up to receive text messages for Health System Commuter related impacts through UVA Parking and Transportation, please click here. Health System Transit Services (HSTS) will operate the Medical Center Courtesy Shuttle Saturday through Monday. Once road conditions become hazardous, operations will switch to on-call response by calling 2-1600.

Safety. For those walking around University Medical Center grounds, please ensure you are wearing the appropriate footwear, take slow and careful steps, and restrict your routes to those that have been cleared by our Facilities team. Do not walk into areas that may be slippery and/or unsafe. To report an icy patch or area that needs clearing at a UVA Health facility, call 434.924.2267.

We will continue to closely monitor conditions and share updates as needed. Your safety remains our top priority, and we are deeply grateful for the commitment and flexibility our teams show during events like this. Thank you for all you do to support our patients and one another.

Emergency Management

Winter Weather Alert #3: Complete Accommodations Form to Support Planning

Posted, Jan. 22 at 8:52 p.m.

Dear Colleagues,

We are actively planning employee lodging accommodations in response to this weekend’s winter weather event, which is currently forecasted to bring approximately 12 inches of snow beginning Saturday and continuing into Sunday. Accommodations are anticipated to begin Saturday, Jan. 24, at 8:00 p.m. We expect high demand and are working diligently to plan and support our teams.

If you are scheduled to work this weekend and may require lodging — or if you are a manager who anticipates an employee, or group of employees, needing lodging — please complete the assessment form by 2:00 p.m. Friday, Jan. 23. Submission of this form is for planning purposes only and does not constitute a reservation.

Access University Medical Center Lodging Accommodations Interest Form

Other details on accommodations:

Sign-ups for accommodations will open at 2:00 p.m. on Saturday, Jan. 24, at the Medical Center Information Desk in the main lobby of the hospital. Rooms will open at 8:00 p.m.
To maximize capacity, we strongly encourage team members to room together.
When possible, please plan to bring an air mattress, pillows, linens or sleeping bag, towels, and toiletries. This will ensure adequate supplies for everyone.
Depending on space, teams may be housed in larger groups — ideally team members from the same units.
Information on checking in, meal vouchers, showers, and more will be communicated upon check-in.

We know this is a challenging situation, and we are grateful for the flexibility and teamwork you continue to show. Please know we are doing everything we can to support you, keep you safe, and make sure you have a place to rest.

With appreciation,

Emergency Management

Winter Weather Alert #2: Operational Response to Inclement Weather

Posted Jan. 21 at 7:02 p.m.

UVA Health Colleagues,

University Medical Center is preparing for the potential of significant snowfall this weekend, with some forecasts calling for 12-18 inches of accumulation. While the National Weather Service will issue its official Saturday forecast tomorrow, we are taking proactive steps now to ensure operational readiness. Additional details are provided below.

Ambulatory Schedules. In response to the forecast, most ambulatory clinics will be closed Monday, Jan. 26. Plans for Tuesday will be decided on Sunday. For details on closures and weekend operations, please visit our Operations Status Board.
Discharge Guidance. When it is safe and clinically appropriate, early discharges are strongly encouraged to help maintain capacity and ensure timely patient transportation.
Parking Guidance. As we head closer to the weekend, please refrain from parking on the upper levels of the parking garages if you are anticipating to remain parked into the weekend. This will allow the upper spaces to be plowed.
Accommodations. To support team members during this event, accommodations at University Hospital are being arranged for this weekend (check-in times to be confirmed and communicated). Team members who anticipate needing accommodations are encouraged to bring an inflatable mattress, pillows, and toiletries, if available. This will help ensure adequate resources for everyone, as demand is expected to be higher than usual.
Lodging Options. If you prefer to directly coordinate lodging outside of the University Medical Center, hotels may be available with additional lodging options. Please note that individuals are responsible for all hotel costs. When booking, please inform the hotel that you are with UVA Health. For details on hotels, visit our page on KnowledgeLink.

Awareness

During this event, please monitor email and our Operations Status Board.
Monitor weather forecasts via the National Weather Service, local media, and Virginia511 (for traffic and road conditions).
To receive direct text notifications from P&T/UTS about parking updates, UTS route changes, and alerts, text Health to 434-939-4307.
Consider an emergency alert app, like UVA Ready, FEMA, or the Red Cross.
Monitor your phone as updated information will be shared via UVA Alerts. To confirm your enrollment in UVA Alerts, click here.

Thank you for your efforts to maintain patient care within our University Medical Center and Ambulatory environments. Additional information will be communicated, as needed.

Emergency Management

Winter Weather Alert #1: Be Aware of Potential Inclement Weather

Posted Jan. 21 at 11:33 a.m.

UVA Health Colleagues,

At this time, we are closely monitoring the weather forecast for this weekend, as snow is expected to begin Saturday night and continue into Sunday. While forecasts currently vary on potential snowfall amounts across UVA Health’s service areas, we will have greater clarity as we get closer to the weekend. Our teams are actively preparing, and we will share updates as needed. In the meantime, we encourage you to stay aware of weather conditions and make any routine preparations. Additional guidance is provided below.

Operations Updates

While we recognize the variation of predictions across multiple platforms/services, our University Medical Center makes weather-related decisions based on data from the National Weather Service.
We will provide email updates with details on operational response and accommodations as the forecast becomes clearer.
We will also provide real-time updates during this event on uvahealth.com/status.

Awareness

Monitor weather forecasts via the National Weather Service, local media, and Virginia511 (for traffic and road conditions).
Consider an emergency alert app, like UVA Ready, FEMA or the Red Cross.
Monitor your phone as updated information may be shared via UVA Alerts. To confirm your enrollment in UVA Alerts, click here.

Preparedness

Protect yourself and family with a Family Emergency Plan.
Pet owners should have plans to care for their animals.
Put together a basic disaster supplies kit, or “Go-Kit” if you do not already have one. During severe weather, you may need to arrive early to work or be held over.

Thank you for all you do to care for our patients and one another, and please take care as you make preparations for the weekend. We appreciate your attention and will share updates as conditions evolve.

Emergency Management

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