Last Chance Flu Shot Clinic — Compliance Deadline Is Tomorrow

Tuesday, Nov. 30 | 10 a.m.-4 p.m. | Employee Health | The flu vaccine compliance deadline is Nov. 30, and team members who have not yet gotten their shot are encouraged to stop by Employee Health during a last-chance vaccination clinic. No appointment is necessary. Team members who received their flu vaccine outside of UVA Health must send their documentation to fluvax@hscmail.mcc.virginia.edu for compliance tracking, and stop by Employee Health or WorkMed to get a sticker to display on their work ID badge.

Current Patient Census (as of 1:50 p.m., Nov. 29)

Workforce Impact (as of Nov. 29)
UVA Health team members affected and on paid administrative leave

(Information source: UVA Health Data Portal)

Chest X-Ray Services for Patients With Confirmed or Suspected COVID-19 Relocated to Radiology and Medical Imaging Lee Street

Due to lower volumes and to ensure good stewardship of UVA Health’s X-ray services, portable chest radiograph services for patients with confirmed or suspected COVID-19 (PUI) will relocate from the UVA COVID Clinic to Radiology and Medical Imaging Lee Street on the ground floor of the Education Resource Center. Providers can order a one- or two-view chest X-ray for a patient by placing a referral order to UVEC RAD DIAGNOSTIC in Epic. Walk-in X-ray services are offered from 7:30 a.m. to 5 p.m., Monday through Friday. However, to support social distancing safety protocols, a courtesy call to 434.297.5352 is recommended so that the radiology team can expedite imaging and reduce the time patients may be in a common waiting area.

Operations 

Clarified Guidelines: Safety Measures During Conferences and Meetings Within UVA Health

The following guidelines are based on our current COVID risk tool and may change if the risk level changes:

• In-person conferences and meetings are permissible. If these occur in patient care areas, they should be held behind closed doors.
• Masks must be worn during in-person meetings.
• Masks may be removed during eating and drinking during in-person meetings. Masks should be put back on once you are finished eating/drinking.
• If you are not fully vaccinated, you may not remove your mask and may not eat/drink during in-person meetings.
• For general guidance regarding meal break safety, please refer to the HOOS Health Check, Masking, Eye Protection, and other Work Space Safety Requirements.

If you have questions about these guidelines, please contact: 

• HOOS Health Check, Masking, Eye Protection, and other Work Space Safety Requirements | Please contact Joan Buckner, Director, Infection Prevention & Control, at 434.924.0327 or the infection preventionist on call at PIC 1243.
• Visitor guidance | Please contact Bush Bell, Administrator, Hospitality and Support Services at 434.243.0482.

Happenings

Epic-Integrated Zoom Drop-In Sessions Available Wednesdays

9-10 a.m. | Through Wednesday, Dec. 15 | Are you currently using the Epic-Integrated Zoom platform for virtual visits and have questions? Or, are you thinking about using it, but would like to learn more? Drop-In information sessions are available with the Epic Training Team and feature an open Q&A and live, how-to demonstrations in Epic. Drop in anytime from 9-10 a.m. each Wednesday (click to join) through Dec. 15. Questions? Please contact the Epic Training Team at clepictrainingleads@hscmail.mcc.virginia.edu.

Affirming Healthcare for LGBTQ+ Patients

Tuesday, Nov. 30 |12:10-1 p.m. | Claude Moore Medical Education Building Auditorium | Third Floor | The Social Issues in Medicine Course is partnering with qMD to provide this panel where medical students and residents will share their stories. Boxed lunches provided. Free and open to all. If you plan to attend, please complete this brief survey (to assist with the catering count). Questions? Email Tammy Prailey at tdp9s@virginia.edu. 

Nominate A Community Hero: Daily Progress "Distinguished Dozen"

Deadline: Friday, Dec. 3 | The Daily Progress is soliciting nominations for its upcoming Distinguished Dozen series, which will spotlight profiles of 12 community heroes starting on Dec. 24. If you know someone who fits the bill, send a short description of the person or team that you want to nominate to Daily Progress editor Lynne Anderson at vanderson@dailyprogress.com.

2021 Season’s Treatings Donation Drive

Through Friday, Dec. 10 | Support UVA Children’s by purchasing items from digital wish lists through Amazon and Target (or search the organization registry and enter “UVA Child Life”). Donors are encouraged to have items shipped directly to the hospital’s Child Life Department, 1215 Lee St., 7th Floor 7809, Charlottesville, VA, 22908. In-person donations can be arranged by contacting Amy Cesak at 434.760.4148. Due to COVID-19 restrictions, donation bins will not be available.

Appreciation

Thank You, Diabetes Educators! Diabetes affects 34.2 million people in the U.S., including 7.3 million who are unaware they have the disease. Another 88 million are at risk for developing diabetes. Management and support for those with diabetes and prediabetes places the diabetes educator at the helm of the healthcare team. At UVA Health, doctors collaborate with Certified Diabetes Care and Education Specialists (CDCES) to support and educate patients and their families. CDCESs are licensed healthcare professionals — registered nurses, registered dietitians, pharmacists, and others — who receive special training in diabetes management. They are dispersed throughout UVA Health and UVA Children’s, including at the Diabetes Education and Management Program at UVA Fontaine Research Park. CDCESs partners with patients, family members, and caregivers to teach patients self-management skills and provide education and support for providers in the care of their patients. To bring together adult and pediatric diabetes educators from the inpatient and outpatient settings, a Diabetes Educator Collaborative (DEC) formed at UVA Health. The DEC works to align diabetes education resources and initiatives across the healthcare continuum so patients and families can receive consistent information, improved transitions of care, and improved health literacy. During the final days of National Diabetes Awareness Month, a huge thank you goes out to all team members who are supporting those with diabetes. Diabetes can be a difficult disease to manage, requiring considerable education and constant monitoring, and you are up to the challenge every day! Thank you for giving hope, health, and information to your patients and their loved ones. Check out the South Tower tonight, which will be illuminated blue for diabetes awareness.

PREVIOUS UPDATES

Wednesday, Nov. 24, 2021

Happy Thanksgiving to the UVA Health Family

In this season of gratitude, we thank you for your dedication to our patients, our students, our community, and to each other. Please enjoy this short video message from our leadership team. We wish you and your loved ones a happy Thanksgiving.

For those team members providing care and services on Nov. 25, please take a moment for yourself and enjoy the complimentary meal that will be served in University Hospital Cafeteria and delivered to the Transitional Care Hospital during the following hours:

• University Hospital Cafeteria | 11 a.m.-2 p.m.; 6-8 p.m.; 11 p.m.-2 a.m.
• Transitional Care Hospital | Meals will be dropped off for all three shifts in the second-floor breakroom at 11 a.m. and 6 p.m.

COVID-19

Current Patient Census (as of 10:06 a.m., Nov. 24)

Workforce Impact (as of Nov. 24)
UVA Health team members affected and on paid administrative leave

(Information source: UVA Health Data Portal)

Operations

Parking and Transportation Modifications | Thanksgiving Holiday

The University Transit Service bus and Health System Transit shuttle service will not operate Thursday, Nov. 25, or Friday, Nov. 26. Team members may park in the South Garage on Crispell Drive and 11th Street Garage (level D and above only) beginning midnight Thursday, Nov. 25, through 5 a.m. Saturday, Nov. 27. The Medical Center Courtesy Shuttle will operate on the weekend schedule, running every 60 minutes from 7:20 a.m. to 7:45 p.m. UtoCar will operate normally.

Holiday Gathering Guidance

UVA Health has developed institutional guidance for safety precautions that should be taken during holiday gatherings. Read the message from Reid Adams, MD, Chief Medical Officer, and Costi Sifri, MD, Medical Director, Hospital Epidemiology, on Connect.

UVA Health Update Holiday Schedule

In observance of the Thanksgiving holiday, the next UVA Health Update will arrive in your inbox on Monday, Nov. 29.

Happenings

Next Week: Last-Chance Flu Clinic

Tuesday, Nov. 30 | 10 a.m.-4 p.m. | Employee Health | To help support any team members who still need to get their flu vaccine, Employee Health is offering a last chance walk-in flu clinic. No appointment is necessary. The flu vaccine compliance deadline is Nov. 30. If you received your flu vaccine outside of UVA Health, send your documentation to fluvax@hscmail.mcc.virginia.edu for compliance tracking, and stop by Employee Health or WorkMed to get a sticker to display on their work ID badge.

Affirming Healthcare for LGBTQ+ Patients

Tuesday, Nov. 30 |12:10-1 p.m. | Claude Moore Medical Education Building Auditorium | Third Floor | The Social Issues in Medicine Course is partnering with qMD to provide this panel where medical students and residents share their stories. Boxed lunches provided. Free and open to all. If you plan to attend, please complete this brief survey (to assist with the catering count). Questions? Email Tammy Prailey at tdp9s@virginia.edu. 

Art Exhibit Promoting Emotional Healing From Breast Cancer

Through Jan. 3, 2022 | Battle Building | UVA Health is hosting The Bodice Project, a not-for-profit sculptural exhibition promoting emotional healing for women and men facing breast cancer and life after treatment. Artists from the mid-Atlantic have created 21 torso sculptures, some of actual women and men who have undergone mastectomies or reconstructive surgery, to help raise awareness of the challenges of breast cancer. See photos on Connect.

Nominate: 2022 Dr. Martin Luther King Jr. UVA Health Award

Deadline: 4 pm. Friday, Dec. 10 | Presented annually to a student, faculty, or staff member of UVA Health who embodies Dr. Martin Luther King Jr.’s values and teachings in cultural competence, healthcare disparities, or fostering an environment of inclusiveness, in accordance with the institution's mission and values. Read more and download a nomination form on Connect.

Nominate Your Community Hero: Daily Progress “Distinguished Dozen”

Deadline: Friday, Dec. 3 | During this season of gratitude, nominate a hero in your life for The Daily Progress’s Distinguished Dozen. The Daily Progress is soliciting submissions for names of community heroes, of which UVA Health has plenty! The deadline for submissions for its Distinguished Dozen series is Dec. 3. The staff at The Daily Progress will then choose 12 honorees and run their profiles starting on Dec. 24. If you know someone who fits the bill, send a short description of the person or team that you want to nominate to Daily Progress editor Lynne Anderson at vanderson@dailyprogress.com.

Wednesday, Nov. 24, 2021

Leaders Discuss Strategies to Address Staffing Shortage in New Video

K. Craig Kent, MD, CEO of UVA Health, and Charles Bodden, Senior Director for Talent Acquisition and Retention, recently sat down to discuss how the national healthcare staffing shortage is impacting UVA Health and what is being done to address it. Among the key questions they address: What are some of the best-in-class strategies being used to attract the top talent around the country? What are some of the creative solutions we are implementing to address the nursing shortage? What makes leadership optimistic UVA Health will emerge stronger from this challenging situation? Watch the full interview.

COVID-19

Current Patient Census (as of 12:20 p.m., Nov. 22)

Workforce Impact (as of Nov. 22)
UVA Health team members affected and on paid administrative leave

(Information source: UVA Health Data Portal)

Could Oral Antiviral Pills Be a Game-Changer for COVID-19?

Writing for The Conversation, Patrick Jackson, MD, Assistant Professor, Infectious Diseases, highlights the promise of new pills as an effective treatment for those infected by COVID-19. Read more on Connect.

Urgent Need for Community COVID Testing Volunteers

All Roles, All Dates | UVA Health has been providing COVID-19 tests each week to vulnerable community members in the Charlottesville area. Upcoming events are held each Monday and Tuesday evening through the end of December (6-7:30 p.m. Mondays at Church of the Incarnation and 5:30-7 p.m. Tuesdays at Mt. Zion Church). Volunteers are needed for the following volunteer roles: COVID testers (RNs, APPs, MDs), testing assistants, support (greeters/registration support/traffic control), and Spanish-speaking floating volunteers. Volunteers can email Cecelia Magargee at CWM2Z@hscmail.mcc.virginia.edu or Anna Blackburn at AB4VK@hscmail.mcc.virginia.edu to obtain the sign-up link to volunteer or ask questions.

PATIENT CARE

Visitor Limit Increase | Patients Having Procedure With Anesthesia

Effective Monday, Nov. 22 | Adult and pediatric patients may now have two designated visitors during check-in and in the waiting room and public spaces of the Battle Building, the Medical Center, and UVA Endoscopy Monroe Lane. As it was pre-COVID, there are times and locations through the patient’s progression where no visitors are permitted. Questions? Contact Bush Bell at bush.bell@virginia.edu.

OPERATIONS

UVA Health Update Holiday Schedule

In observance of the Thanksgiving holiday, the UVA Health Update will not be distributed on Friday, Nov. 26. The normal publication schedule will resume on Monday, Nov. 29.

Holiday Gathering Guidance

As the holiday season approaches, UVA Health has developed institutional guidance for safety precautions that should be taken during holiday gatherings. Details were provided in an email sent to all team members today from Dr. Reid Adams, Chief Medical Officer, and Dr. Costi Sifri, Medical Director, Hospital Epidemiology. Read the message on Connect.

Parking and Transportation Modifications | Thanksgiving Holiday

University Transit Service buses and Health System Transit shuttle service will not operate Thursday, Nov. 25, or Friday, Nov. 26. Team members may park in the South Garage on Crispell Drive and 11th Street Garage (level D and above only) beginning midnight Thursday, Nov. 25, through 5 a.m. Saturday, Nov. 27. The Medical Center Courtesy Shuttle will operate on the weekend schedule, running every 60 minutes from 7:20 a.m. to 7:45 p.m. UtoCar will operate normally.

Next Week: Flu Vaccine Compliance Deadline Is Tuesday, Nov. 30

Prior to the deadline, all team members who receive their flu vaccine outside of UVA Health must send their documentation to fluvax@hscmail.mcc.virginia.edu for compliance tracking, and stop by Employee Health or WorkMed to get a sticker to display on their work ID badge.

Visitor Guidance: How Are Decisions Made?

The Visitor Guidance Workgroup monitors COVID trends and recommends policy and guidance for visitors of patients and the use of public space for UVA Health. To better understand the decision-making process, read more on Connect.

HAPPENINGS

Complimentary Thanksgiving Day Meals

Thursday, Nov. 25 | A complimentary meal will be offered to team members working on Thanksgiving Day:

• University Hospital Cafeteria | 11 a.m.-2 p.m.; 6-8 p.m.; 11 p.m.-2 a.m.
• Transitional Care Hospital | Meals will be dropped off for all three shifts in the second-floor break room at 11 a.m. and 6 p.m.

Affirming Healthcare for LGBTQ+ Patients

Tuesday, Nov. 30 | 12:10-1 p.m. | Claude Moore Medical Education Building Auditorium | Third Floor | The Social Issues in Medicine Course is partnering with qMD to present a panel discussion featuring medical students and residents sharing their stories. Boxed lunches will be provided. Free and open to all. If you plan to attend, please complete this brief survey (to assist with the catering count). Questions? Email Tammy Prailey at tdp9s@virginia.edu.

Nominate Your Community Hero: Daily Progress "Distinguished Dozen"

Deadline: Friday, Dec. 3 | The Daily Progress is soliciting submissions for names of community heroes, of which UVA Health has plenty! Deadline for submissions for its Distinguished Dozen series is Dec. 3. The staff at the Daily Progress will then choose 12 honorees and run their profiles starting on Dec. 24. If you know of someone who fits the bill, send a short description of the person or team that you want to nominate to Daily Progress editor Lynne Anderson at vanderson@dailyprogress.com.

2021 Season’s Treatings Donation Drive

Through Friday, Dec. 10 | Support UVA Children’s by purchasing items from digital wish lists through Amazon and Target (or search the organization registry and enter “UVA Child Life.”) Donors are encouraged to have items shipped directly to the hospital at Child Life Department, 1215 Lee St., 7th Floor 7809, Charlottesville, VA, 22908. In-person donations can be arranged by contacting Amy Cesak at 434.760.4148. Due to COVID-19 restrictions, donation bins will not be available.

APPRECIATION

A Special Visitor to the Pediatric Community Vaccination Center

Thank you to the University of Virginia Cavaliers' official mascot, Cavman, who surprised children receiving their COVID-19 vaccine at the Pediatric Community Vaccination Center in the Battle Building on Thursday, Nov. 18. And, of course, thanks to all who are volunteering at the vaccination center — none of this would be possible without your dedication. See more team member photos of Cavman’s visit on Connect.

If you’d like to schedule an appointment, call 434.297.4829. Patients with a UVA MyChart account may also register through UVA’s MyChart website. Parents will need to confirm their child’s age when making appointments. A parent or guardian should be present at all vaccination appointments for anyone younger than 18.

Friday, Nov. 19, 2021

Enjoy a Complimentary Meal on Thanksgiving Day

Thursday, Nov. 25 | Thank you to our team members who will be spending time away from family to take care of our patients on Thanksgiving Day! To show how appreciated you are, a complimentary meal will be offered to team members working on the holiday at the following locations/times:

• University Hospital Cafeteria | 11 a.m.-2 p.m.; 6-8 p.m.; 11 p.m.-2 a.m. 
• Transitional Care Hospital | Meals will be dropped off for all three shifts in the second-floor breakroom at 11 a.m. and 6 p.m.

Current Patient Census (as of 1:35 a.m., Nov. 19)

Workforce Impact (as of Nov. 19)
UVA Health team members affected and on paid administrative leave

(Information source: UVA Health Data Portal)

Community COVID Testing Volunteers Needed

All Roles, All Dates | UVA Health has been providing COVID-19 tests each week to vulnerable community members in the Charlottesville area. Upcoming events are held each Monday and Tuesday evening through the end of December (6-7:30 p.m. Mondays at Church of the Incarnation and 5:30-7 p.m. Tuesdays at Mt. Zion Church). Volunteers are needed for the following volunteer roles: COVID testers (RNs, APPs, MDs), testing assistants, support (greeters/registration support/traffic control), and Spanish-speaking floating volunteers. Volunteers can email Cecelia Magargee at CWM2Z@hscmail.mcc.virginia.edu or Anna Blackburn at AB4VK@hscmail.mcc.virginia.edu to obtain the sign-up link to volunteer or ask questions.

Operations

Parking and Transportation Modifications | Thanksgiving Holiday

The University Transit Service bus and Health System Transit shuttle service will not operate Thursday, Nov. 25, or Friday, Nov. 26. Team members may park in the South Garage on Crispell Drive and 11th Street Garage (level D and above only) beginning midnight Thursday, Nov. 25, through 5 a.m. Saturday, Nov. 27. The Medical Center Courtesy Shuttle will operate on the weekend schedule, running every 60 minutes from 7:20 a.m. to 7:45 p.m. UtoCar will operate normally.

Reminder: Flu Vaccine Compliance Deadline Is Tuesday, Nov. 30

Prior to the deadline, all team members who receive their flu vaccine outside of UVA Health must send their documentation to fluvax@hscmail.mcc.virginia.edu for compliance tracking, and stop by Employee Health or WorkMed to get a sticker to display on their work ID badge.

UVA Health Update To Observe Holiday Schedule 

In observance of the Thanksgiving holiday next week, the UVA Health Update will only be distributed on Monday, Nov. 22, and Wednesday, Nov. 24. The normal publication schedule will resume on Monday, Nov. 29.

Happenings

Free Mindfulness for UVA Health Team Members Class

Mondays, Jan. 10-Feb. 28, 2022 | 6:30-8:30 p.m. | Retreat: Saturday, Feb. 12, 2022 | Zoom | Register.

Planning for Long-Term Care Webinar

Tuesday, Dec. 14 | noon-1p.m. | FEAP and Hoos Well will host this reward-eligible webinar to discuss benefits and challenges of long-term care, including legal and financial considerations, the importance of planning ahead, types of incapacity, and when guardianship or conservatorship are necessary. Learn more and register. 

Discount Memberships at WW and Free Friends and Family Kits

UVA reimburses 50% of the WW (formerly Weight Watchers) membership cost for team members enrolled in a UVA health plan. Team members not enrolled in a UVA health plan, spouses, and adult dependents are eligible for discounted pricing. Anyone who signs up for WW by Dec. 31 will receive a free friends and family kit. Learn more. 

Appreciation

Forever Grateful for Our Advanced Practice Providers

Thank you to UVA Health’s Advanced Practice Providers (APPs) for the critical role you play in delivering quality, front-line care and bettering the health of our communities. From nurse practitioners and physician assistants to certified registered nurse anesthetists and clinical nurse specialists, APPs are an integral part of UVA Health’s care teams. In addition to rendering interventions and treatments, APPs are instrumental in providing patient education and serve as advocates for patients and their caregivers. APP groups recently celebrated their individual professional weeks: National Physician Assistant Week was observed Oct. 6-12, and National Nurse Practitioner Week was observed Nov. 7-13. Let us honor your personal and professional resiliency, boundless energy, and unwavering kindness. We are endlessly grateful for the health, hope, and healing you bring to the families and communities you serve.

Wednesday, Nov. 17, 2021

Children’s Hospital of Richmond at VCU and UVA Children’s Develop Regional Collaboration

Children’s Hospital of Richmond (CHoR) at VCU and UVA Children’s are teaming up to ensure children and families in Virginia have convenient access to quality cardiac surgery. Through the relationship, newborns and children will receive surgery with the surgeon and at the hospital that best meet their medical needs, while keeping them as close to their homes as possible. As we come together, patients will benefit from the knowledge and expertise of the cardiac surgeons, cardiac anesthesiologists, interventionalists, extra-corporeal membrane oxygenation (ECMO) specialists, nurses and support team members who comprise these award-winning teams. Read more on Connect.

COVID-19

Current Patient Census (as of 9:51 a.m., Nov. 17)

Workforce Impact (as of Nov. 17)
UVA Health team members affected and on paid administrative leave

(Information source: UVA Health Data Portal)

COVID19-Questions Email Box No Longer Being Monitored

A crucial information channel during the early days of the COVID-19 pandemic, the COVID19Questions email account, is no longer being monitored due to the low volume of inquiries as well as the wealth of information now posted on the COVID Resource site. If needed, monitoring of the email box will resume. In the meantime, all messages sent to theCOVID19Questions email box will receive a response listing contact information for key pandemic-related resources.

OPERATIONS

Parking and Transportation Modifications

Thanksgiving Holiday | The University Transit Service bus and Health System Transit shuttle service will not operate Thursday, Nov. 25, or Friday, Nov. 26. Team members may park in the South Garage on Crispell Drive and 11th Street Garage (level D and above only) beginning midnight, Thursday, Nov. 25, through 5 a.m. Saturday, Nov. 27. The Medical Center Courtesy Shuttle will operate on the weekend schedule, running every 60 minutes from 7:20 a.m. to 7:45 p.m. UtoCar will operate normally.

UVA Water Line Replacement Project

Monday, Nov. 29, to Friday, Dec. 24 | The University will be replacing an underground waterline between the Collins/Davis Wing of the West Complex and McKim Hall. The work will start at Hospital Drive and proceed underground to a section of the M3 lower parking area, directly next to the Davis Wing. While the pedestrian pathways between Davis and McKim will remain open most of the time, the use of underground boring equipment and other machinery will require temporary closures of walkways and outdoor seating areas next to McKim Hall. Detours to maintain pedestrian and vehicular traffic will be in place on Hospital Drive.

Transforming Lifelong Learners Into Future Leaders

In her latest post on Vision and Voice, Wendy Horton, Medical Center CEO, discusses how she loves seeing people grow and develop into leaders and how “UVA Health is a perfect place for our team members to do just that.” Read more.

HAPPENINGS

Nomination Deadline Extended | Leonard Sandridge Outstanding Contributor Award

Due Friday, Nov. 19 | The Leonard Sandridge Outstanding Contributor Award recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. Learn more and submit your nominations here.

Nominate: 2022 Dr. Martin Luther King Jr. UVA Health Award

Deadline: 4 pm. Friday, Dec. 10 | Presented annually to a student, faculty, or staff member of UVA Health who embodies Dr. Martin Luther King Jr.’s values and teachings in cultural competence, healthcare disparities, or fostering an environment of inclusiveness, in accordance with the institution's mission and values. Read more and download a nomination form on Connect.

Donate to the Commonwealth of Virginia Campaign (CVC)

Through Monday, Dec. 20 | The CVC serves as a critical source of funding for community nonprofits by providing employees of state agencies a convenient way to donate — whether by payroll deduction or other means. Because of the pandemic, the need in the community is high, and donating even a small amount through the CVC can make a difference. Read more on Connect.

APPRECIATION

2021 Season’s Treatings Donation Drive

Through Friday, Dec. 10 | Thank you to all who are organizing and helping make this holiday season a bit brighter for our young patients and their families! The UVA Children’s Hospital is partnering with the UVA HR Rewards & Recognition team on the 2021 Season’s Treatings Donation Drive. You can help to support the Children’s Hospital by purchasing items from the digital wish lists by Friday, Dec. 10. Digital wish lists can be accessed for Amazon and Target, or search the organization registry and enter “UVA Child Life.” Shipping options include shipping to your house or directly to the hospital:

Child Life Department
1215 Lee St.
7th Floor 7809

Charlottesville, VA 22908Due to COVID-19 restrictions, donation bins will not be available. To make an in-person donation, contact Amy Cesak at 434.760.4148.

Nov. 15, 2021

Just Announced: Employee Health Is Hosting Walk-in Flu Vaccine Clinics

The Nov. 30 compliance deadline for annual flu shots is approaching, and Employee Health will be providing walk-in vaccinations at its office as follows:

• Tuesday, Nov. 16 | 7 a.m.-3:30 p.m.
• Wednesday, Nov. 17 | 7 a.m.-2:30 p.m.

COVID-19

Current Patient Census (as of 3:35 p.m., Nov. 15)

Workforce Impact (as of Nov. 15)
UVA Health team members affected and on paid administrative leave

(Information source: UVA Health Data Portal)

Update: COVID-19 Booster Dose Reminder Will Display In MyChart, Storyboard for Eligible Patients Age 65 and Older

To address the quickly changing guidelines for COVID-19 vaccinations, our recent Epic update included booster eligibility reminders for patients 65 and older who have previously received the Pfizer, Moderna, or Johnson & Johnson vaccines. As a result, the Epic Storyboard will display Overdue for Booster Dose automatically for patients who are 65 and older and are the appropriate number of months out from their prior vaccine(s). These patients will also see their booster dose is due in MyChart. Currently, the overdue reminder will not display for patients who otherwise meet CDC guidelines based on comorbidities, conditions, or work/living situation. To schedule a booster dose, patients can call the UVA Health Vaccination Call Center at 434.297.4829 (4VAX) or schedule via MyChart.

(COVID-19 Dashboard | COVID-19 Resources Page)

OPERATIONS

Be Festive, But Do It With Care and Within These Guidelines

Holiday decorations are a fun way to get into the holiday spirit, and following guidelines can spread joy while keeping everyone safe. For example, decorations in common areas must be cleaned or discarded after use and any string lights must be UL listed and in good condition. Read the full list of guidelines on Connect.

HAPPENINGS

Nov. 3 Town Hall Revisited | We’re Listening for Your Feedback

If you missed the Wednesday, Nov. 3, Town Hall (or want to re-watch), you can catch up using the speed-watcher’s guide on Connect, complete with time-code stamps for agenda topics and an embedded video for your convenience. Have thoughts about the UVA Health Town Hall? Give leadership feedback and suggestions for future town halls by completing this short survey.

Medical Center Hour | Healthcare in the Time of Climate Change: Why We Need Climate Doctors

Wednesday, Nov. 17 | noon-1 p.m. | Zoom | Speaker Jay Lemery, MD, a Professor of Emergency Medicine at the University of Colorado School of Medicine and Chief of the Section of Wilderness and Environmental Medicine, has expertise in austere and remote medical care, as well as the effects of climate change on human health. Read more on Connect.

Vendor Sale to Benefit UVA Hospital Auxiliary

Wednesday, Nov. 17, to Friday, Nov.19  | Team members are invited to jump start their holiday gift shopping at this special three-day sale, which will be located in the pedestrian link outside the Primary Care Center on Lee Street. Hours of operation:

• Wednesday | 10 a.m. -5 p.m.
• Thursday | 7 a.m.- 5 p.m.
• Friday | 7 a.m.- 2 p.m.

Be Part of the Strategic Planning Process, Sign Up for a Virtual Coffee Chat

To ensure that the strategic planning process remains participatory and inclusive, a series of Virtual Coffee Chats is underway and open to anyone who works at UVA Health. The chats are informal discussion/listening sessions during which attendees can provide input regarding the future direction of our organization and ask questions about strategic planning progress to date. To facilitate robust, interactive discussions, each session will be capped at 20 participants. Read details on Connect. Please sign up for one of these upcoming dates:

• Thursday, Nov. 18 | noon
• Tuesday, Nov. 30 | noon
• Monday, Dec. 6 | noon
• Wednesday, Dec. 15 | 7 a.m.
• Tuesday, Dec.  21 | noon

Updated Headshots Available for Physicians, NPs, and PAs

McKim Hall | Ground Floor | Room G047 | Physicians, nurse practitioners, and physician assistants needing an updated headshot for their pages on uvahealth.com are invited to stop by for a photo. No appointment is needed. The shoot should take 10 minutes or less. Please bring a white coat if you have one; if not, one will be provided. Walk-in dates are as follows:

• Thursday, Nov. 18 | 8-11 a.m.
• Monday, Nov. 22 | 11 a.m.-2 p.m.
• Thursday, Dec. 9 | 10 a.m.-1 p.m.
• Wednesday, Dec. 15 | 9 a.m.-noon
• Monday, Dec. 20 | 8-11 a.m.

Nomination Deadline Extended | Leonard Sandridge Outstanding Contributor Award

Due Friday, Nov. 19 | The Leonard Sandridge Outstanding Contributor Award recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. Learn more and submit your nominations here.

APPRECIATION

Children in Our Community Are Safer Thanks to You!

UVA Health recently began offering COVID-19 vaccinations to children 5-11 years old, and last week, approximately 1,200 children aged 5-11 received vaccines at the Battle Building, Northridge, and Orange. Vaccines have also been administered at the Pediatric Community Vaccination Center and several community sites in partnership with the Blue Ridge Health District. This could not have been accomplished without all the help from our RNs, MDs, CMAs, pharmacists, Epic trainers, and UVA volunteers. Thank you all who gave your time and made the experience a positive one for all the children. View photos of the successful first day at the Pediatric Community Vaccination Center on Connect.

Nov. 12, 2021

Speed-Watcher’s Guide: Special Ask Me Anything Forum Featuring Panelists From HR

If you missed the Wednesday, Nov. 10, Special AskHR Ask Me Anything Forum, here’s your chance to catch up. In recent forums, there have been many questions directly related to HR programs and benefits, so UVA HR team members joined this week for a special AskHR Ask Me Anything Forum, moderated by Adam Weikel, UVA HR, Assistant Vice President, Service. Representatives answered pre-submitted and live questions from team members about a range of HR topics, from compensation to benefits.

For your convenience, time-code stamps to HR questions and the video are embedded on Connect.

COVID-19

Current Patient Census (as of 1:20 p.m., Nov. 12)

Workforce Impact (as of Nov. 12)
UVA Health team members affected and on paid administrative leave

(Information source: UVA Health Data Portal)

Updated: Patient Education Resources for COVID-19 Vaccinations and Boosters, Including Information for Patients 5 to 11 Years Old

To better support you in responding to patient inquiries about COVID-19 vaccination, education, and communication resources have been updated to include information for everyone age 5 and up as well as booster doses for Moderna and J&J.

• MyChart Message | COVID-VAX Provider Toolkit
• Smartphrases | .COVIDVaccine [607523] and .COVIDVACCINESPANISH [608762]

Vaccination of 5 to 11-Year-Olds Occurring at a Brisk Pace

COVID-19 vaccination clinics at the Battle Building and Northridge have provided 730 doses to 5 to 11-year-old patients as of yesterday. The Battle Building clinic is scheduled to vaccinate 440 more children on Saturday, Nov. 13. UVA Health is also collaborating with the Blue Ridge Health District to vaccinate 5-11 year olds at three community sites listed below. Volunteers are needed to staff these clinics, and team members can sign up through MedCom. Those interested in supporting the Virginia Institute of Autism clinic should sign up for Homebound on Wednesday Nov. 17 (Tues. and Thurs. openings are already taken).

• Virginia Institute of Autism | 3-Day Event | Tuesday, Nov. 16 to Thursday Nov. 18 | 8 a.m-4 p.m.
• Walton Middle School (Scottsville) | Wednesday, Nov. 17 | 5 p.m.-7 p.m.
• Southwood Homes | Saturday, Nov. 20 | noon-4 p.m.

Community COVID Testing Volunteers Needed

All Roles, All Dates | UVA Health has been providing COVID-19 tests each week to vulnerable community members in the Charlottesville area. Upcoming events are held each Monday and Tuesday evening through the end of December (6-7:30 p.m. Mondays at Church of the Incarnation and 5:30-7 p.m. Tuesdays at Mt. Zion Church). Volunteers are needed for the following volunteer roles: COVID testers (RNs, APPs, MDs), testing assistants, support (greeters/registration support/traffic control), and Spanish-speaking floating volunteers. Volunteers can email Cecelia Magargee at CWM2Z@hscmail.mcc.virginia.edu or Anna Blackburn at AB4VK@hscmail.mcc.virginia.eduto obtain the sign-up link to volunteer or ask questions.

For Immunocompromised, Antibody Cocktail Could Offer Much-Needed COVID-19 Protection

In what could be very good news for the immunocompromised, an antibody cocktail tested at the University of Virginia School of Medicine appears to offer long-lasting protection from COVID-19. Read more on Connect.

(COVID-19 Dashboard | COVID-19 Resources Page)

OPERATIONS

Football Game to Impact Traffic

Saturday, Nov. 13 | 7:30 p.m. Kick Off | Increased traffic is expected in and around Grounds during Saturday’s football game against Notre Dame. If you are driving to the game or passing through the area, please allow additional travel time.

Last Call: Submit Paid Time Off Cash Out Requests by Sunday, Nov. 14

Medical Center team members with over 40 hours of PTO have until Sunday, Nov. 14, to submit cash-out requests. Follow the directions sent via email or shared in the story posted on Connect. The Nov. 19 paycheck will include the cash-out payments. Please contact the HR Solution Center at askhr@virginia.edu with any questions.

Reminder: Flu Vaccine Compliance Deadline Extended to Tuesday, Nov. 30

Prior to the deadline, all team members who receive their flu vaccine outside of UVA Health must send their documentation to fluvax@hscmail.mcc.virginia.edu for compliance tracking, and stop by Employee Health or WorkMed to get a sticker to display on their work ID badge.

HAPPENINGS

Medical Center Hour | Healthcare in the Time of Climate Change: Why We Need Climate Doctors

Wednesday, Nov. 17 | noon-1 p.m. | Zoom | Speaker Jay Lemery, MD, a Professor of Emergency Medicine at the University of Colorado School of Medicine and Chief of the Section of Wilderness and Environmental Medicine, has expertise in austere and remote medical care, as well as the effects of climate change on human health. Read more on Connect.

Vendor Sale to Benefit UVA Hospital Auxiliary

Wednesday, Nov. 17 to Friday, Nov.19  | Team members are invited to jump start their holiday gift shopping at this special three-day sale which will be located in the pedestrian link outside the Primary Care Center on Lee Street. Hours of operation:

• Wednesday: 10 a.m. -5 p.m.
• Thursday: 7 a.m.- 5 p.m.
• Friday: 7 a.m.- 2 p.m.

Nominate: 2022 Dr. Martin Luther King Jr. UVA Health Award

Deadline: 4 pm. Friday, Dec. 10 | Presented annually to a student, faculty, or staff member of UVA Health who embodies Dr. Martin Luther King’s values and teachings in cultural competence, healthcare disparities, or fostering an environment of inclusiveness, in accordance with the institution's mission and values. Read more and download a nomination form on Connect.

APPRECIATION

Gratitude, Thanks, and Appreciation for Virginia Healthcare Professionals

On Wednesday, Nov. 10, The Virginia Hospital & Healthcare Association (VHHA) stopped by UVA Health to offer a thank-you to team members who care for communities, protect public health, and respond to the COVID-19 pandemic.

The VHAA arrived in its mobile billboard truck, which is being driven around Virginia. The truck is broadcasting a video thanking hospital team members and displaying other supportive messaging to provide an in-person show of support for the hard-working caregivers, clinicians and technicians, and support staff who keep hospitals running. During the tour, VHHA staff distributed gift bags to hospital team members as a token of appreciation for all they do each day to keep Virginians healthy.

VHHA hopes this tour will help refocus public attention on the critical work of frontline healthcare providers and remind the public, patients, and families to treat them with respect and kindness. “Words can’t adequately express how appreciative we are of the thousands of caregivers, clinicians, and support staff who work in Virginia hospitals and have been on duty day and night to serve patients and their communities during the ongoing COVID-19 pandemic,” said VHHA President and CEO Sean T. Connaughton. Read more and see photos of the event on Connect .

Monday, Nov. 8, 2021

Update: Vaccination Requirement Deadline Extended for UVA Health Fully Remote Workers

On Oct. 25, UVA Health announced an update to its vaccination requirement for all remote workers in alignment with President Biden’s Executive Order 14042, which requires institutions that have federal contracts with the federal government, such as the University of Virginia, to comply with the Safer Federal Workforce Task Force’s guidance. Last week, President Biden revised the deadline. A fact sheet released by the White House on Nov. 4 announced that the compliance deadline is now Jan. 4, 2022, for employees to receive their final vaccination dose. UVA Health will adjust the deadline for fully remote workers accordingly.

Any fully remote team member working for UVA Health is required to receive their final vaccination dose by Jan. 4.

• Unvaccinated team members who do not intend to request an exemption should make a vaccination appointment at any vaccination site now. Team members may also schedule appointments at a UVA Health vaccination site through VaxTrax.
• NOTE: exemptions must be submitted by Nov. 19.
• Moderna vaccine: first shot by Dec. 7; second by Jan. 4
• Pfizer vaccine: first shot by Dec. 14; second by Jan. 4
• Johnson & Johnson: one-dose vaccine shot by Jan. 4
• Those who were previously infected with COVID-19 are encouraged to get vaccinated as soon as they have recovered from clinical illness

Details about the vaccine requirement and resources for more information are available at the COVID-19 Vaccination Program site, including instructions for applying for a medical or religious exemption.

COVID-19

Current Patient Census (as of 2:35 p.m., Nov. 10)

Workforce Impact (as of Nov. 10)
UVA Health team members affected and on paid administrative leave

(Information source: UVA Health Data Portal)

Pediatric Community Vaccination Center Is Open

On Monday, Nov. 8, UVA Health opened the Pediatric Community Vaccination Center, which provides COVID-19 vaccinations to children 5-11 years old. On the first day, team members vaccinated 150 children. Thank you all who made the center a warm and inviting place and made the kids feel comfortable. Check out photos from the event on Connect. To schedule an appointment, call 434.297.4829.

PATIENT CARE

Teamwork Makes for Better Quality Care

In her latest post on Vision and Voice, Wendy Horton, Medical Center CEO, discusses how our teams have collectively made outstanding efforts to improve our patient care quality over the past year. Read more.

OPERATIONS

Reminder: New Deadline for Flu Vaccine for All Team Members

The deadline for receiving a flu vaccination has changed. Tuesday, Nov. 30, is the new deadline for team member annual flu shot compliance. If you receive your flu vaccine outside of UVA Health, please send your documentation to fluvax@hscmail.mcc.virginia.edu for compliance tracking, and stop by Employee Health or WorkMed to get a sticker.

Medical Center Team Members | Fall Paid Time Off Cash Out Is Available

Nov. 4-14 | Medical Center team members with over 40 hours of PTO may request a PTO cash out Nov. 4-14. Follow the directions sent via email or shared in the story posted on Connect. The Nov. 19 paycheck will include the cash-out payments. Please contact the HR Solution Center at askhr@virginia.edu with any questions.

HAPPENINGS

Replay: Today’s Special AskHR Ask Me Anything Forum Featuring Panelists From HR

Representatives from HR answered pre-submitted and live questions from team members about a range of HR topics, from compensation to benefits. Anyone who missed today’s discussion can access the replay link here. Submit questions to AskMeAnything@hscmail.mcc.virginia.edu now or during the next forum. For your convenience, a speed-watcher’s guide with topics and time-code stamps will be posted to Connect soon.

Nomination Deadline Extended | Leonard Sandridge Outstanding Contributor Award

Due Friday, Nov. 19 | The Leonard Sandridge Outstanding Contributor Award recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. Learn more and submit your nominations here.

APPRECIATION

Thank You, Veterans!

Tomorrow, Nov. 11, is Veterans Day — a very special day dedicated to acknowledging and appreciating the role of the many individuals who have given so much to protect our nation and our freedoms through their service in the U.S. armed forces. Our own UVA Health team includes over 160 individuals who currently serve in military reserve units or formerly served on active duty. We thank each and every one of you for your courage, service, and sacrifice.

As we reflect on this special day with gratitude and respect, we wanted to introduce you to two of our UVA Health veterans who took time to share their stories with us: Richard Westphal, PhD, RN, Woodard Clinical Scholar Professor, UVA School of Nursing, Co-Director, Wisdom and Wellbeing Program; and Charles Magee, MD, Associate Professor of Medicine. Read more on Connect. 

Are You a Veteran? Send Us Your Photo!

If you're a veteran and would like to be included in a celebratory Veteran's Day post on Connect, email your photo (in uniform) to Brian Murphy. (Please include name, branch of service, and rank.)

ROTC 24-Hour Vigil

Students on the verge of serving in the military honored those who paid a heavy price for their service. The ROTC programs at the University of Virginia conducted a 24-hour vigil to remember members of the United States armed forces who have been prisoners of war or who are missing in action. Cadets marched across the stage at the McIntire Amphitheater in shifts from 3:30 p.m. Monday to 3:30 p.m. Tuesday. The vigil was followed by a ceremony honoring POW/MIAs and veterans. Retired U.S. Army Brig. Gen. Sandra Alvey was the guest speaker. The ceremony included honor guards, a flag-folding ceremony, a 21-gun salute, and the playing of “Taps.” Read more and meet Air Force Cadet Maj. Alma Wolf, who marched two shifts during the vigil.

Monday, Nov. 8, 2021

Nov. 30: New Deadline for Flu Vaccine for All Team Members

The deadline for receiving a flu vaccination has changed. Tuesday, Nov. 30, is the new deadline for team member annual flu shot compliance. If you receive your flu vaccine outside of UVA Health, please send your documentation to fluvax@hscmail.mcc.virginia.edu for compliance tracking, and stop by Employee Health or WorkMed to get a sticker.

COVID-19

Current Patient Census (as of 10:21 a.m., Nov. 8)

Workforce Impact (as of Nov. 8)
UVA Health team members affected and on paid administrative leave

(Information source: UVA Health Data Portal)

Community COVID Testing Volunteers Needed

All Roles, All Dates | UVA Health has been providing COVID-19 tests each week to vulnerable community members in the Charlottesville area. Upcoming events are held each Monday and Tuesday evening through the end of December (6-7:30 p.m. Mondays at Church of the Incarnation and 5:30-7 p.m. Tuesdays at Mt. Zion Church). Volunteers are needed for the following volunteer roles: COVID testers (RNs, APPs, MDs), testing assistants, support (greeters/registration support/traffic control), and Spanish-speaking floating volunteers. Volunteers can email Cecelia Magargee at CWM2Z@hscmail.mcc.virginia.edu or Anna Blackburn at AB4VK@hscmail.mcc.virginia.eduto obtain the sign-up link to volunteer or ask questions.

(COVID-19 Dashboard | COVID-19 Resources Page)

OPERATIONS

Better Glycemic Control Coming to an Area Near You

University Hospital | Glucommander Rollout Starts Monday, Nov. 8 | Glucommander is a software medical device that personalizes insulin infusion doses for patients with diabetes or high blood sugar and helps the care team reduce error and increase patient safety. On Nov. 8, Glucommander rolled out in several areas, including select intensive and intermediate care units, and will be implemented across the hospital in the coming months. Read more on Connect.

How Will You Be Impacted by the Latest Changes in Epic?

Tuesday, Nov. 9, is the go-live date for this month’s Epic updates in the November bundle. The changes will impact inpatient LIPs, nurses, and therapy services. If you need further assistance, please contact the Help Desk at 434.924.5334.

Medical Center Team Members | Fall Paid Time Off Cash Out Is Available

Nov. 4-14 | Medical Center team members with over 40 hours of PTO may request a PTO cash out Nov. 4-14. Follow the directions sent via email or shared in the story posted on Connect. The Nov. 19 paycheck will include the cash-out payments. Please contact the HR Solution Center at askhr@virginia.edu with any questions.

Town Hall: Speed-Watcher’s Guide and Survey

If you missed the Wednesday, Nov. 3, Town Hall (or want to re-watch), here's your chance to catch up. A speed-watcher’s guide has been posted to Connect, complete with time-code stamps for agenda topics and an embedded video for your convenience. Read more.

• Have Thoughts About the Town Hall? | Give leadership feedback and suggestions for future town halls in a short survey.

HAPPENINGS

Virtual Q&A Forum for Medical Center Team Members | Special AskHR Ask Me Anything Forum

Wednesday, Nov. 10 | noon-12:30 p.m. | Live-Streamed Event | In recent forums, there have been many questions related to HR programs and benefits. To answer these questions, Medical Center CEO Wendy Horton has invited members of the UVA HR team to join this week’s session for a special AskHR Ask Me Anything Forum. Submit questions to AskMeAnything@hscmail.mcc.virginia.edu now or during the forum. Watch your email for a link to this event.

Nomination Deadline Extended | Leonard Sandridge Outstanding Contributor Award

Due Friday, Nov. 19 | The Leonard Sandridge Outstanding Contribution Award recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. Learn more and submit your nominations here.

Nominate: 2022 Dr. Martin Luther King Jr. University of Virginia Health System Award

Deadline: 4 pm. Friday, Dec. 10 | Presented annually to a student, faculty, or staff member of UVA Health who embodies Dr. Martin Luther King’s values and teachings in cultural competence, healthcare disparities, or fostering an environment of inclusiveness, in accordance with the institution's mission and values. Read more and download a nomination form on Connect.

APPRECIATION

VHHA Is Visiting to Appreciate … YOU!

Statewide Hospital Appreciation Tour | Wednesday, Nov. 10 | 1-2 p.m. | Lee Street, Outside Primary Care Entrance | The Virginia Hospital & Healthcare Association (VHHA) is making a trip to Charlottesville to show thanks and appreciation to UVA Health team members who have repeatedly risen to the challenge during the COVID-19 pandemic. During the visit, a mobile billboard truck will broadcast a video thanking team members and VHHA reps will hand out gift bags as a token of appreciation. VHHA is traveling to over a dozen hospitals around Virginia to offer an in-person show of support for the hard-working caregivers, clinicians, technicians, and support staff who keep hospitals running all day, every day. Come out for treats and hot chocolate!

Friday, Nov. 5, 2021

Make the Most of the Time Change With a Fall Back Celebration

Sunday, Nov. 7 | Two-Hour Event Beginning at 1 a.m. | University Hospital Cafeteria| As daylight saving time ends, fill the extra hour with snacks, goodies, and prizes in the sitting area of the café — look for the balloons! Enter to win Apple products (AirPods Pro, iPad, iPad Mini) and two pairs of one-year memberships to Busch Gardens. Representatives from Hoos Well and the Faculty and Employee Assistance Program (FEAP) will be available to answer questions. Can’t make it to the celebration? Leaders will be stopping by departments to say hello and deliver snacks.

• Update: Higher Grounds hours are extended for Fall Back. Coffee and tea will be available for purchase during the event.

COVID-19

Current Patient Census (as of 2:05 p.m., Nov. 5)

Workforce Impact (as of Nov. 5)

(Information source: UVA Health Data Portal)

Pfizer COVID-19 Vaccine for Children 5-11 Years Old

UVA Health is now scheduling appointments for the Pfizer COVID-19 vaccine for children 5-11 years old at its Pediatric Community Vaccination Center, with the first appointments available Monday, Nov. 8. Appointments required. Read more on Connect.

Community COVID Testing Volunteers Needed

All Roles, All Dates | UVA Health has been providing COVID-19 tests each week to vulnerable community members in the Charlottesville area. Upcoming events are held each Monday and Tuesday evening through the end of December (6-7:30 p.m. Mondays at Church of the Incarnation and 5:30-7 p.m. Tuesdays at Mt. Zion Church). Volunteers are needed for the following volunteer roles: COVID testers (RNs, APPs, MDs), testing assistants, support (greeters/registration support/traffic control), and Spanish-speaking floating volunteers. Volunteers can email Cecelia Magargee at CWM2Z@hscmail.mcc.virginia.edu or Anna Blackburn at AB4VK@hscmail.mcc.virginia.edu to obtain the sign-up link to volunteer or ask questions.

Pediatrician Explains How COVID-19 Vaccines for Kids Were Tested for Safety

The Conversation | The FDA authorized emergency use of the Pfizer-BioNTech COVID-19 vaccine for children ages 5 to 11. UVA Health pediatrician Dr. Debbie-Ann Shirley walks us through how it was tested and what comes next. Read more on Connect.

OPERATIONS

Medical Center Team Members | Fall Paid Time Off Cash Out is Available

Nov. 4-14 | Medical Center team members with over 40 hours of PTO may request a PTO cash out Nov. 4–14. Follow the directions sent via email or shared in the story posted on Connect. The Nov. 19 paycheck will include the cash-out payments. Please contact the HR Solution Center at askhr@virginia.edu with any questions.

Town Hall: Speed-Watcher’s Guide and Survey

If you missed the Wednesday, Nov. 3, Town Hall (or want to re-watch), here's your chance to catch up. A speed-watcher’s guide has been posted to Connect, complete with time-code stamps for agenda topics and an embedded video for your convenience. Read more.

• Have Thoughts About the Town Hall? | Give leadership feedback and suggestions for future town halls in a short survey.

Reminder: Flu Vaccine Documentation

If you receive your flu vaccine outside of UVA Health, please send your documentation to fluvax@hscmail.mcc.virginia.edu for compliance tracking and stop by Employee Health or WorkMed to get a sticker. Friday, Nov. 12 is the deadline for team member annual flu shot compliance.

Reminder: Traffic and Parking Disruption to Impact Lane Road and Loading Dock Area

7 p.m. Thursday, Nov. 4, to 7 p.m. Sunday, Nov. 7 | The Pinn Hall façade replacement project will be preparing to remove the tower crane between Pinn Hall and the PCC Annex. All parking and vehicular access in and around the loading dock will be blocked Nov. 4-7. In addition, Lane Road will be blocked to thru traffic from 7 a.m. to 5 p.m. on Saturday, Nov. 6. The loading dock will remain open and operational, and flaggers will maintain two-way traffic and pedestrian safety. However, employee drop-off and food deliveries will need to be directed to other areas around the hospital. Crispell Drive is recommended. Parking and Transportation will be informing impacted permit holders.

CELEBRATING CULTURES

Happy Diwali!

Cultural celebrations provide the opportunity to recognize the complexities and richness of each cultural identity. At UVA Health, it is important that we all understand and appreciate these cultural stories and journeys that contribute richly to the greater American narrative. In the UVA Health Update on Nov. 1, we acknowledged the Monacan Tribe to celebrate Native American Heritage Month. Diwali also began this week. The dates of Diwali are determined by the India calendar and change every year, ranging from October to November. Diwali, also known as the festival of lights, is celebrated for five days, and each day has a theme. Though some themes of Diwali are universal, such as the triumph of good over evil and darkness paving the way for light, Diwali is observed by Hindus, Sikhs, and Jains, and each community celebrates Diwali for different reasons.

• Diwali Day 1 -- Nov. 2: Dwadashi/Dhanteras
• Diwali Day 2 -- Nov. 3: Trayodashi/Choti Diwali
• Diwali Day 3 -- Nov. 4: Amavasya/Diwali
• Diwali Day 4 -- Nov. 5: Pratipada/Padwa
• Diwali Day 5 -- Nov. 6: Dwitiya/Bhai Dooj

HAPPENINGS

Get Your Goodie Bag! VHHA Visiting UVA Medical Center as Part of Statewide Hospital Appreciation Tour

Wednesday, Nov. 10 | 1-2 p.m. | Lee Street, Outside Primary Care Entrance | The Virginia Hospital & Healthcare Association (VHHA) is making a trip to Charlottesville to show thanks and appreciation to UVA Health team members who have repeatedly risen to the occasion during the COVID-19 pandemic. During the visit, a mobile billboard truck will broadcast a video thanking team members and hand out gift bags as a token of appreciation. VHHA is traveling to over a dozen hospitals around Virginia to offer an in-person show of support for the hard-working caregivers, clinicians, technicians, and support staff who keep hospitals running all day, every day. Come out for treats and hot chocolate!

Medical Center Hour: Already Toast: Caregiving and Burnout in America

Wednesday, Nov. 10 | noon-1 p.m. | Zoom | The COVID-19 pandemic has highlighted the importance of family caregivers as advocates and critical members of care teams — and yet unpaid family caregivers often experience severe economic and emotional strain, as well as difficulty finding respite care, benefits, and broader support. Read more.

APPRECIATION

Dr. Mathers Named Innovator of the Year

The University of Virginia Licensing & Ventures Group recently named Amy Mathers, MD, the 2021 Edlich-Henderson Innovator of the Year. Dr. Mathers is honored for her heroic efforts to rapidly create in-house testing at UVA during the onset of COVID-19 and for developing wastewater testing solutions that allowed the University to welcome students back to Grounds for the 2020-2021 school year. Since 1992, this endowed award has recognized University researchers whose work is making a major impact. This is the fourth year in a row that a faculty member from the School of Medicine has won this award. Congratulations to Dr. Mathers and thank you for all your work to quickly and effectively create solutions for COVID-19 challenges. Read more on Connect.

Wednesday, Nov. 3, 2021

Replay: UVA Health Town Hall

K. Craig Kent, MD, CEO of UVA Health, and other UVA Health leaders gathered to discuss the top priorities and latest developments for our organization. During today’s noontime virtual Town Hall, topics included vaccine mandates, compensation, staffing, recruitment, retention, recognition, quality, strategic planning, the new orthopedics center, community and health equity, and more. The meeting ended with a Q&A session. Thanks to all team members who took the time to submit questions. Anyone who missed the meeting can watch a recorded version here.

• We Welcome Your Feedback | As a follow-up to the Town Hall, leadership is encouraging everyone to complete a brief survey to assess how informative the presentation was for you and what suggestions you have for future meetings.
• Speed-Watcher’s Guide | For your convenience, a speed-watcher’s guide with topics and time-code stamps will be posted to Connect on Thursday, Nov. 4.

COVID-19

Current Patient Census (as of 3:20 p.m., Nov. 3)

Workforce Impact (as of Nov. 3)

(Information source: UVA Health Data Portal)

Pfizer COVID-19 Vaccine for Children 5-11 Years Old
UVA Health is now scheduling appointments for the Pfizer COVID-19 vaccine for children 5-11 years old at its Pediatric Community Vaccination Center, with the first appointments available Monday, Nov. 8. Appointments required. Read more on Connect.

(COVID-19 Dashboard | COVID-19 Resources Page)

PATIENT CARE

Award Winner: 2021 Charles L. Brown Award for Patient Care Quality
The Patient Safety and Quality Committee of UVA Health is pleased to announce that the winner of the 2021 Charles L. Brown Award for Patient Care Quality is the Medical Subspecialties Team for their work, “Chasing Zero: Eliminating High Risk Medication Errors On Transitions To Skilled Nursing Facilities.” Congratulations to Amber Inofuentes and her large and multidisciplinary team for this outstanding patient safety and quality improvement effort that enhances care for patients and has significantly reduced medication errors. The 2021 runner-up is the HAPI Coalition for their work, “Bowel Management System-Hospital Acquired Pressure Injury.”

OPERATIONS

Reminder: Flu Vaccine Documentation
If you receive your flu vaccine outside of UVA Health, please send your documentation to fluvax@hscmail.mcc.virginia.edu for compliance tracking, and stop by Employee Health or WorkMed to get a sticker. Friday, Nov. 12 is the deadline for team member annual flu shot compliance.

Why Listening Matters
In her latest post on Vision and Voice, Wendy Horton, Medical Center CEO, discusses her informal visits to units around the Medical Center in the evenings (with snacks). “It's been inspiring to meet and talk with so many of you, our frontline team members, along the way.” Read more.

Reminder: Traffic and Parking Disruption to Impact Lane Road and Loading Dock Area
7 p.m. Thursday, Nov. 4, to 7 p.m. Sunday, Nov. 7 | The Pinn Hall façade replacement project will be preparing to remove the tower crane between Pinn Hall and the PCC Annex. All parking and vehicular access in and around the loading dock will be blocked Nov. 4-7. In addition, Lane Road will be blocked to thru traffic from 7 a.m. to 5 p.m. on Saturday, Nov. 6. The loading dock will remain open and operational, and flaggers will maintain two-way traffic and pedestrian safety. However, employee drop-off and food deliveries will need to be directed to other areas around the hospital. Crispell Drive is recommended. Parking and Transportation will be informing impacted permit holders.

HAPPENINGS

Fall Back Celebration
Sunday, Nov. 7 | Two-Hour Event Beginning at 1 a.m.| University Hospital Cafeteria |As daylight saving time ends, fill the extra hour with snacks, goodies, and prizes in the sitting area of the café — look for the balloons! Enter to win Apple products (AirPods Pro, iPad, iPad Mini) and two pairs of one-year memberships to Busch Gardens. Representatives from Hoos Well and the Faculty and Employee Assistance Program (FEAP) will be available to answer questions. Can’t make it to the celebration? Leaders will be stopping by departments to say hello and deliver snacks.

What Is Doing The Right Thing — Ask Your Resources!
Wednesday, Nov. 10 | noon | Webex | UVA Health’s Corporate Compliance & Privacy Office will be hosting an event to celebrate Compliance & Ethics Week 2021. The event will feature a panel of subject-matter experts from Compliance & Privacy, Risk Management, Health Information Services, HIT Information Security, General Counsel, Human Resources, Patient Access and Research. Open to all team members. Join by phone: 202.860.2110 (access code: 242 565 18123). WebEx event number: 2425 651 8123; event password: z3cQPibNz65 (93277426 from phones.)

Donate to the Commonwealth of Virginia Campaign (CVC)
The CVC serves as a critical source of funding for community nonprofits by providing employees of state agencies a convenient way to donate — whether by payroll deduction or other means. Because of the pandemic, the need in the community is high, and donating even a small amount through the CVC can make a difference. Read more on Connect.

APPRECIATION

Mammography Techs Comfort, Connect, and Save Lives
Mammography technologists are specially trained to operate mammography scanners and create the images that radiologists use to diagnose breast cancer. But, they do so much more than just operate the machine. For many, a mammography tech may be the only person a patient may interact with before, during, and after their exam. Patients come to rely on mammography techs for support, comfort, and connection during an uncomfortable and potentially nerve-wracking time. For techs, that close bond with patients is what makes their job special. Thank you to the mammography techs at UVA Health for offering tremendous support to our patients! Read more about UVA Health’s mammography techs on Connect.

Monday, Nov. 1, 2021

Thank You for Getting Vaccinated!

Today marks an important date in UVA Health’s ongoing efforts to reduce the spread of COVID-19 and to help end this pandemic. Requiring COVID-19 vaccination for all team members who work in-person by Nov. 1 is a clear commitment to our patients, team members, and community to do all we can to provide a safe, COVID-19 free environment. It is with extraordinary gratitude that we thank our team members for answering the call to be vaccinated against COVID-19. While we know an overwhelming majority of team members (over 97%) have been vaccinated, more detailed updates will be shared in the upcoming days.

As a reminder, UVA Health also requires all fully remote team members to be vaccinated by Dec. 8, unless they have a University-approved religious or medical exemption. Any fully remote team member not meeting the vaccination requirement as of Dec. 8 will be subject to disciplinary action up to and including termination.

COVID-19

Current Patient Census (as of 3:35 p.m., Nov. 1)

Workforce Impact (as of Nov. 1)
UVA Health team members affected and on paid administrative leave

(Information source: UVA Health Data Portal)

(COVID-19 Dashboard | COVID-19 Resources Page)

Operations

Reminder: Traffic and Parking Disruption to Impact Lane Road and Loading Dock Area | 7 p.m. Thursday, Nov. 4, to 7 p.m. Sunday, Nov. 7 | The Pinn Hall façade replacement project will be preparing to remove the tower crane between Pinn Hall and the PCC Annex. All parking and vehicular access in and around the loading dock will be blocked Nov. 4-7. In addition, Lane Road will be blocked to thru traffic from 7 a.m. to 5 p.m. on Saturday, Nov. 6. The loading dock will remain open and operational, and flaggers will maintain two-way traffic and pedestrian safety. However, employee drop-off and food deliveries will need to be directed to other areas around the hospital. Crispell Drive is recommended. Parking and Transportation will be informing impacted permit holders.

Don’t Forget to Get Your Annual Flu Shot | Compliance Deadline: Tues, Nov. 12 | Vaccination options: to-go kits, primary care provider, UVA pharmacies, CVS, and other external pharmacies.

Happenings

UVA Health Town Hall | Wednesday, Nov. 3 | Noon-1 p.m. | Livestream | Join K. Craig Kent, MD, CEO of UVA Health, and other UVA Health leaders to learn more about current COVID-19 response planning as well as the top priorities and latest developments for the organization. Submit questions to YourTownHall@hscmail.mcc.virginia.edu — now or during the town hall event.

Appreciation

Native American Heritage Month Begins Nov. 1 | In 1990, President George H.W. Bush approved a joint resolution designating November National American Indian Heritage Month. Similar proclamations, under variants on the name (including “Native American Heritage Month” and “National American Indian and Alaska Native Heritage Month”) have been issued each year since 1994. This year, Gov. Ralph Northam wrote a proclamation declaring November Native American Heritage Month “to celebrate the thousands of American Indians in Virginia whose abilities and contributions strengthen Virginia’s economy, enrich Virginia’s diverse culture, and invigorate Virginia’s communities.”

UVA was built by enslaved laborers on Monacan tribal land. Due to this complex and challenging history, UVA has committed to seeking opportunities to engage in meaningful relationship building and acknowledge with respect that we live, learn, and work on the traditional territory of the Monacan Indian Nation. Acknowledgment coupled with authentic and sustained relationships is a powerful way of showing respect. Learn more from this Kluge-Ruhe resource about how to acknowledge and create broader public awareness of the resilience and resistance of Indigenous nations.

Together, the Medical Center, School of Medicine, School of Nursing, Claude Moore Health Sciences Library, UVA Physicians Group, and UVA Community Health form a whole that is greater than the sum of its parts. UVA Health recognizes the Native Americans who are a valuable part of that whole. Share what your Native American heritage means to you by sending a note to Connect at uvaconnect@virginia.edu. The Connect team will compile and publish the stories received on the Connect site.

Archive of previous UVA Health Updates

• March 30-July 31, 2020
• Aug. 3-Sept. 30, 2020
• Oct. 1-Dec. 31, 2020
• Jan. 1-March 31, 2021
• April 1-30, 2021
• May 1-31, 2021
• June 1-30, 2021
• July 1-31, 2021
• Aug.1-31, 2021
• Sept.1-30, 2021
• Oct. 1-29, 2021